Internship Agreement (New York): Free template
Internship Agreement (New York)
An Internship Agreement is a legal document that outlines the terms and conditions of an internship between an intern (the Participant) and a company or organization (the Host). In New York, these agreements are governed by state labor laws and must align with federal regulations, including those set by the U.S. Department of Labor. A well-drafted Internship Agreement clarifies roles, responsibilities, compensation (if applicable), and adheres to New York’s requirements.
For example, a New York City-based marketing agency might hire an intern from New York University to assist with social media campaigns. A clear Internship Agreement helps define expectations, protect both parties’ rights, and meet New York’s standards.
Tips for drafting and maintaining an Internship Agreement in New York
- Identify the parties involved: Clearly specify the names, addresses, and roles of the Host organization and the intern.
- Example: “This Internship Agreement is entered into by [Host Organization Name], located at [Address], and [Intern Name], residing at [Address].”
- Define the purpose of the internship: Describe the goals and objectives of the internship program.
- Example: “The purpose of this internship is to provide [Intern Name] with hands-on experience in digital marketing, including content creation, analytics, and campaign management.”
- Specify the duration and schedule: Outline the start and end dates of the internship, as well as the expected hours of work per week.
- Example: “The internship will commence on [Start Date] and conclude on [End Date]. The intern is expected to work 20 hours per week, Monday through Friday, between 9:00 AM and 5:00 PM.”
- Clarify compensation (if applicable): State whether the internship is paid or unpaid and include details about stipends, reimbursements, or academic credit.
- Example: “This internship is paid, with the intern receiving $18 per hour, payable bi-weekly.”
- Outline roles and responsibilities: Clearly define the tasks and duties the intern will perform during the internship.
- Example: “The intern will assist with managing social media accounts, drafting blog posts, analyzing campaign performance, and attending team meetings.”
- Include confidentiality and intellectual property clauses: Protect sensitive information and clarify ownership of any work created during the internship.
- Example: “The intern agrees to maintain the confidentiality of all proprietary information disclosed during the internship and assigns all intellectual property rights to the Host Organization.”
- Address termination terms: Specify the conditions under which the internship may be terminated by either party.
- Example: “Either party may terminate this agreement with a written notice of 7 days if the other party breaches any terms of this agreement.”
- Outline governing law and jurisdiction: Ensure the agreement specifies that it is governed by New York law and identifies the appropriate courts for dispute resolution.
- Example: “This agreement is governed by the laws of the State of New York. Any disputes arising under this agreement shall be resolved in the courts of [County], New York.”
- Include signatures: Both the Host and the intern must sign and date the agreement to make it legally binding.
- Example: “IN WITNESS WHEREOF, the parties have executed this Internship Agreement as of the date first written above.”
Frequently asked questions (FAQs)
Q: What are the key legal considerations for an Internship Agreement in New York?
A: Key considerations include compliance with New York labor laws, proper classification of the intern, and ensuring the agreement clearly defines roles, responsibilities, and compensation.
Q: Can an internship be unpaid in New York?
A: Yes, but only if it meets specific criteria outlined by the U.S. Department of Labor, such as providing educational benefits and not displacing regular employees. New York has strict labor laws, so careful attention must be paid to ensure compliance.
Q: What should I do if the intern breaches the agreement in New York?
A: The Host Organization may terminate the internship in accordance with the termination terms outlined in the agreement and pursue any remedies specified therein.
Q: Is notarization required for Internship Agreements in New York?
A: No, notarization is not required, but the agreement must be in writing and signed by both parties to be enforceable.
Q: How can I ensure compliance with New York labor laws for internships?
A: Review New York’s labor laws, ensure proper classification of the intern, and consult legal counsel if needed to avoid potential violations.
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This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.