ADA compliance retrofit proposal: Free template

Customize this free ADA compliance retrofit proposal with Cobrief

Open this free ADA compliance retrofit proposal in Cobrief and start editing it instantly using AI. You can adjust the tone, structure, and content based on the client’s building type, existing layout, and accessibility goals. You can also use AI to review your draft — spot gaps, tighten language, and improve clarity before sending.

Once you're done, send, download, or save the proposal in one click — no formatting or setup required.

This template is fully customizable and built for real-world use — ideal for proposing accessibility upgrades to retail stores, offices, restaurants, or public buildings. Whether you're working on physical entryways, signage, restrooms, or digital access points, this version gives you a structured head start and removes the guesswork.

What is an ADA compliance retrofit proposal?

An ADA compliance retrofit proposal outlines your plan to bring an existing property, facility, or environment into alignment with accessibility standards under the Americans with Disabilities Act (ADA). It typically includes a site assessment, recommended upgrades, scope of work, estimated costs, and timelines.

This type of proposal is commonly used:

• After an ADA audit or accessibility review identifies compliance gaps
• To quote a series of physical modifications to entrances, bathrooms, counters, or pathways
• As part of a lease negotiation, expansion plan, or risk mitigation strategy

It helps the client understand what needs to change, why it matters, and how those changes will be carried out safely and professionally.

A strong proposal helps you:

• Translate compliance requirements into understandable, actionable tasks
• Reduce legal risk and public accessibility issues for the client
• Set expectations around permitting, timelines, and cost
• Clarify which modifications are mandatory vs. recommended

Why use Cobrief to edit your proposal

Cobrief helps you streamline proposal writing and editing — with in-browser customization and built-in AI support.

• Edit the proposal directly in your browser: Skip the formatting headache and start working immediately.
• Rewrite sections with AI: Clarify technical language, tailor recommendations, or adjust tone based on the client’s industry.
• Run a one-click AI review: Use AI to flag unclear explanations or missing implementation details.
• Apply AI suggestions instantly: Accept individual edits or apply all improvements across the document in one go.
• Share or export instantly: Send the proposal directly through Cobrief or download a polished PDF or DOCX file.

You’ll save time and present your scope with more clarity and confidence.

When to use this proposal

Use this ADA compliance retrofit proposal when:

• Quoting accessibility upgrades for existing facilities or leased spaces
• Responding to a client request following an ADA complaint or inspection
• Proposing improvements as part of a building modernization or expansion
• Offering phased upgrades to meet budget or timeline constraints
• Pairing retrofit work with broader facilities management or renovation projects

It’s especially useful when clients are unsure about what ADA compliance requires or how to tackle it in a cost-effective way.

What to include in an ADA compliance retrofit proposal

Use this template to walk the client through your plan and provide a clear roadmap — with technical confidence and practical explanations.

• Project overview: Summarize the compliance issues or risks identified and the areas your work will address — e.g., entrances, restrooms, ramps, signage.
• Goals and success metrics: Define what completion looks like — such as meeting code, removing physical barriers, or passing inspection.
• Scope of work: Break down the specific modifications to be made, whether structural (e.g., widening doorways), surface-level (e.g., tactile signage), or systems-based (e.g., alarm upgrades).
• Site coordination: Outline how and when the work will be completed, including any required closures, off-hours work, or tenant impact.
• Permitting and compliance: Clarify what permits or local approvals will be required, and who will manage them.
• Timeline and milestones: Provide a phased schedule that aligns with inspections, access windows, or code deadlines.
• Pricing: Present your fee structure — fixed, per item, or phased by area. Highlight what’s included and call out any variables (e.g., structural discovery).
• Next steps: End with a clear CTA — such as confirming scope, scheduling a walkthrough, or signing off on a site plan.

How to write an effective ADA compliance retrofit proposal

This proposal should be confident, direct, and focused on helping the client act responsibly and efficiently.

• Speak plainly about risk: Clients don’t always understand the legal or operational impact of non-compliance — make it clear without fear tactics.
• Explain what’s required vs. recommended: Help clients prioritize critical fixes while planning optional upgrades over time.
• Avoid legalese and code dumps: Summarize standards in business terms — focus on outcomes, not statutes.
• Make the process feel manageable: Break work into steps and phases that align with budgets and building use.
• Highlight expertise: If relevant, reference past retrofits or code familiarity to build trust.
• Keep the close simple: Recommend one clear action to move the process forward quickly.

Frequently asked questions (FAQs)

---

This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.