Campus-security assessment proposal: Free template
Customize this free campus-security assessment proposal with Cobrief
Open this free campus-security assessment proposal in Cobrief and start editing it instantly using AI. You can adjust the tone, structure, and content based on your campus size, facility type, and current security setup. You can also use AI to review your draft — spot gaps, tighten language, and improve clarity before sending.
Once you're done, send, download, or save the proposal in one click — no formatting or setup required.
This template is fully customizable and built for real-world use — ideal for pitching physical security assessments to K–12 schools, colleges, universities, or multi-site education networks. Whether you're addressing prevention, emergency readiness, or post-incident improvement, this version gives you a structured head start and removes the guesswork.
What is a campus-security assessment proposal?
A campus-security assessment proposal outlines your plan to evaluate and improve the physical safety, access controls, and emergency preparedness of an educational facility. It typically includes scope of the review, key risk areas, methodology, reporting structure, and pricing.
This type of proposal is commonly used:
- When schools want a third-party review of current safety protocols
- In response to new threats, recent incidents, or parent concerns
- To meet district, board, or accreditation requirements for safety readiness
It helps decision-makers get an objective view of vulnerabilities and clear recommendations for improvement.
A strong proposal helps you:
- Break down risks across entry points, staff procedures, communication systems, and emergency plans
- Present findings in plain terms — with prioritization and actionable next steps
- Tailor your review to school environments, schedules, and compliance needs
- Reinforce long-term safety culture, not just a one-time inspection
Why use Cobrief to edit your proposal
Cobrief helps you produce a clear, professional proposal in less time — with AI support and structured formatting built in.
- Edit the proposal directly in your browser: Skip setup — just start writing and adjusting in real time.
- Rewrite sections with AI: Instantly rephrase technical language, tailor tone for school leaders, or add missing detail.
- Run a one-click AI review: Let AI catch vague risk descriptions, missed deliverables, or unclear next steps.
- Apply AI suggestions instantly: Accept edits line by line or update the entire document in one click.
- Share or export instantly: Send the proposal through Cobrief or download a polished PDF or DOCX version.
You’ll spend less time formatting and more time demonstrating expertise.
When to use this proposal
Use this campus-security assessment proposal when:
- Quoting a full safety and security review for K–12, college, or university campuses
- Responding to a district RFP or board mandate for independent review
- Recommending safety upgrades after an incident or lockdown drill
- Supporting emergency planning, threat assessment, or compliance reporting
- Reviewing access control, surveillance, staffing, or visitor policies
It’s especially useful when school leaders want expert input without disrupting day-to-day operations.
What to include in a campus-security assessment proposal
Use this template to walk the client through what you’ll evaluate, how you’ll assess it, and what they’ll receive at the end.
- Project overview: Summarize the institution’s safety goals and your role in helping assess, identify, and recommend improvements.
- Scope of assessment: Define what’s covered — building access, perimeters, security staffing, visitor screening, emergency protocols, signage, communication tools, or surveillance systems.
- Methodology: Explain how the assessment will be conducted — site visits, interviews, document reviews, policy analysis, or physical walkthroughs.
- Risk areas addressed: List categories like intrusion risk, internal threats, emergency response gaps, communication failure points, or evacuation weaknesses.
- Deliverables: Describe what the client will receive — a detailed risk assessment report, prioritized recommendations, and optional implementation guidance.
- Compliance considerations: Note alignment with state safety mandates, Clery Act requirements (for higher ed), or board-level policies.
- Timeline and milestones: Provide a phased schedule — including assessment, report delivery, debrief, and optional re-evaluation.
- Pricing: Present your pricing clearly — fixed fee, per-campus rate, or based on facility size and complexity. Include optional add-ons like staff training or threat simulations.
- Next steps: End with a clear CTA — such as scheduling a site walkthrough, confirming scope, or signing a service agreement.
How to write an effective campus-security assessment proposal
This proposal should feel calm, capable, and comprehensive — especially for school administrators managing both safety and public perception.
- Avoid alarmism: Position the assessment as proactive risk management, not fear-based sales
- Tailor by education level: Use different examples and protocols for K–12 vs. higher education
- Focus on practicality: Emphasize cost-effective, realistic upgrades — not just ideal scenarios
- Clarify your credentials: Reinforce your experience in education settings, emergency planning, or security auditing
- Reinforce collaboration: Show how you’ll work with staff to make changes manageable and sustainable
- Always close with one clear next step: Don’t leave the process open — make moving forward simple and clear
Frequently asked questions (FAQs)
Can I reuse this proposal for both K–12 and higher ed clients?
Yes — just adjust the terminology, risk categories, and compliance references. For K–12, emphasize perimeters, visitor policies, and drills. For higher ed, include Clery Act, large-campus access, and event safety protocols.
Should I include staff training or emergency drills by default?
Not unless you're offering them. Keep those as add-ons unless they’re core to your engagement. If the client is sensitive to budget, it’s often better to scope training separately after the assessment.
How detailed should the recommendations be in the final report?
Prioritize clarity and actionability. Rank items by risk level (e.g., critical, moderate, optional) and include simple next steps. If your client has limited security knowledge, avoid jargon and focus on realistic fixes.
What if the school has multiple buildings or campuses?
You can price per site, per zone, or as a bundled engagement. Just make sure your timeline and reporting structure are scoped accordingly — some schools will want separate reports per building.
Do I need to reference compliance frameworks like the Clery Act?
Only when relevant. Use Clery for colleges/universities, and state-specific school safety laws or district board policies for K–12. Don’t overcomplicate — the goal is to show you’re grounded in what they have to follow.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.