Campus-security assessment proposal: Free template

Customize this free campus-security assessment proposal with Cobrief

Open this free campus-security assessment proposal in Cobrief and start editing it instantly using AI. You can adjust the tone, structure, and content based on your campus size, facility type, and current security setup. You can also use AI to review your draft — spot gaps, tighten language, and improve clarity before sending.

Once you're done, send, download, or save the proposal in one click — no formatting or setup required.

This template is fully customizable and built for real-world use — ideal for pitching physical security assessments to K–12 schools, colleges, universities, or multi-site education networks. Whether you're addressing prevention, emergency readiness, or post-incident improvement, this version gives you a structured head start and removes the guesswork.

What is a campus-security assessment proposal?

A campus-security assessment proposal outlines your plan to evaluate and improve the physical safety, access controls, and emergency preparedness of an educational facility. It typically includes scope of the review, key risk areas, methodology, reporting structure, and pricing.

This type of proposal is commonly used:

• When schools want a third-party review of current safety protocols
• In response to new threats, recent incidents, or parent concerns
• To meet district, board, or accreditation requirements for safety readiness

It helps decision-makers get an objective view of vulnerabilities and clear recommendations for improvement.

A strong proposal helps you:

• Break down risks across entry points, staff procedures, communication systems, and emergency plans
• Present findings in plain terms — with prioritization and actionable next steps
• Tailor your review to school environments, schedules, and compliance needs
• Reinforce long-term safety culture, not just a one-time inspection

Why use Cobrief to edit your proposal

Cobrief helps you produce a clear, professional proposal in less time — with AI support and structured formatting built in.

• Edit the proposal directly in your browser: Skip setup — just start writing and adjusting in real time.
• Rewrite sections with AI: Instantly rephrase technical language, tailor tone for school leaders, or add missing detail.
• Run a one-click AI review: Let AI catch vague risk descriptions, missed deliverables, or unclear next steps.
• Apply AI suggestions instantly: Accept edits line by line or update the entire document in one click.
• Share or export instantly: Send the proposal through Cobrief or download a polished PDF or DOCX version.

You’ll spend less time formatting and more time demonstrating expertise.

When to use this proposal

Use this campus-security assessment proposal when:

• Quoting a full safety and security review for K–12, college, or university campuses
• Responding to a district RFP or board mandate for independent review
• Recommending safety upgrades after an incident or lockdown drill
• Supporting emergency planning, threat assessment, or compliance reporting
• Reviewing access control, surveillance, staffing, or visitor policies

It’s especially useful when school leaders want expert input without disrupting day-to-day operations.

What to include in a campus-security assessment proposal

Use this template to walk the client through what you’ll evaluate, how you’ll assess it, and what they’ll receive at the end.

• Project overview: Summarize the institution’s safety goals and your role in helping assess, identify, and recommend improvements.
• Scope of assessment: Define what’s covered — building access, perimeters, security staffing, visitor screening, emergency protocols, signage, communication tools, or surveillance systems.
• Methodology: Explain how the assessment will be conducted — site visits, interviews, document reviews, policy analysis, or physical walkthroughs.
• Risk areas addressed: List categories like intrusion risk, internal threats, emergency response gaps, communication failure points, or evacuation weaknesses.
• Deliverables: Describe what the client will receive — a detailed risk assessment report, prioritized recommendations, and optional implementation guidance.
• Compliance considerations: Note alignment with state safety mandates, Clery Act requirements (for higher ed), or board-level policies.
• Timeline and milestones: Provide a phased schedule — including assessment, report delivery, debrief, and optional re-evaluation.
• Pricing: Present your pricing clearly — fixed fee, per-campus rate, or based on facility size and complexity. Include optional add-ons like staff training or threat simulations.
• Next steps: End with a clear CTA — such as scheduling a site walkthrough, confirming scope, or signing a service agreement.

How to write an effective campus-security assessment proposal

This proposal should feel calm, capable, and comprehensive — especially for school administrators managing both safety and public perception.

• Avoid alarmism: Position the assessment as proactive risk management, not fear-based sales
• Tailor by education level: Use different examples and protocols for K–12 vs. higher education
• Focus on practicality: Emphasize cost-effective, realistic upgrades — not just ideal scenarios
• Clarify your credentials: Reinforce your experience in education settings, emergency planning, or security auditing
• Reinforce collaboration: Show how you’ll work with staff to make changes manageable and sustainable
• Always close with one clear next step: Don’t leave the process open — make moving forward simple and clear

Frequently asked questions (FAQs)