Co-working space setup proposal: Free template

Customize this free co-working space setup proposal with Cobrief

Open this free co-working space setup proposal in Cobrief and start editing it instantly using AI. You can adjust the tone, structure, and content based on your offer, the client’s space, and the intended user base. You can also use AI to review your draft — spot gaps, tighten language, and improve clarity before sending.

Once you're done, send, download, or save the proposal in one click — no formatting or setup required.

This template is fully customizable and built for real-world use — ideal for pitching turnkey co-working space setup services, responding to client briefs for workspace design and launch, or offering consulting on layout, branding, tech, and operations. Whether you’re creating proposals daily or occasionally, this version gives you a structured head start and removes the guesswork.

What is a co-working space setup proposal?

A co-working space setup proposal outlines your plan to transform an empty or underutilized space into a fully functional shared work environment. It includes design recommendations, furniture planning, infrastructure setup, branding, technology integration, and launch support.

This type of proposal is commonly used by interior designers, workspace consultants, or commercial project managers working with landlords, real estate developers, or brands launching community-driven workspaces.

A strong proposal helps you:

• Translate vision into a tangible plan, budget, and timeline.
• Show operational considerations — not just aesthetics.
• Set clear roles around sourcing, setup, and handoff.
• Build confidence in your ability to deliver a launch-ready space.

If you specialize in building modern, flexible workspaces, this is the right kind of proposal to use.

Why use Cobrief to edit your proposal

Instead of copying a static template, you can use Cobrief to tailor and refine your proposal directly in your browser — with AI built in to help along the way.

• Edit the proposal directly in your browser: No setup or formatting required — just click and start customizing.
• Rewrite sections with AI: Highlight any sentence and choose from actions like shorten, expand, simplify, or change tone.
• Run a one-click AI review: Get instant suggestions to improve clarity, fix vague sections, or tighten your message.
• Apply AI suggestions instantly: Review and accept individual AI suggestions, or apply all improvements across the proposal in one click.
• Share or export instantly: Send your proposal through Cobrief or download a clean PDF or DOCX version when you’re done.

Cobrief helps you create a polished, persuasive proposal — without wasting time on formatting or second-guessing your copy.

When to use this proposal

This co-working space setup proposal works well in scenarios like:

• When helping a landlord convert commercial property into a revenue-generating co-working space.
• When responding to an RFP for workspace concepting, planning, and setup.
• When designing a new office for a brand offering co-working or flexible workspace memberships.
• When launching a boutique or niche co-working space tied to specific industries or communities.

Use this proposal whenever you need to walk a client through the process of transforming a space into a functional, branded co-working environment.

What to include in a co-working space setup proposal

Each section of the proposal is designed to help you explain your offer clearly and professionally. Here's how to use them:

• Executive summary: Share your understanding of the client’s goals — whether that’s generating recurring revenue, building community, or launching a brand-forward space. Summarize how your services will bring that vision to life.
• Scope of work: Break down your deliverables — floorplan optimization, furniture selection and sourcing, IT/networking setup, branding and signage, vendor coordination, launch prep, and optional post-launch operations support.
• Timeline: Provide a clear project schedule — from discovery and design through setup and handoff. Include key phases like design approval, procurement, fit-out, and testing.
• Pricing: Offer flat or phased pricing based on scope — design fees, sourcing commissions, and project management can be bundled or itemized. Mention any ongoing support retainers if applicable.
• Terms and conditions: Outline payment terms, change order process, vendor responsibility boundaries, and what happens in case of construction or delivery delays.
• Next steps: Prompt the client to proceed — e.g., “Approve this proposal to begin space planning” or “Schedule a kickoff meeting to confirm priorities and constraints.”

How to write an effective co-working space setup proposal

Use these best practices to convey creative vision, operational planning, and project confidence:

• Make the client the focus: Emphasize ROI, community value, or market demand — not just interior features.
• Personalize where it matters: Mention square footage, location, or target members if known. Tailor the layout strategy accordingly.
• Show results, not just steps: Reference past launches, occupancy rates, or timelines hit. If new, show process clarity and references.
• Be clear and confident: Use plain-smart language. Avoid overly technical terms unless working with commercial developers.
• Keep it skimmable: Use bullets, headers, and clean formatting so clients can review quickly across teams.
• End with momentum: Encourage action — “Confirm to reserve sourcing lead times” or “Let’s align on floorplan priorities and vendor timelines.”

Frequently asked questions (FAQs)

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This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.