Painting proposal: Free template
Customize this free painting proposal with Cobrief
Open this free painting proposal in Cobrief and start editing it instantly using AI. You can adjust the tone, structure, and content based on the project type, surface conditions, and client preferences. You can also use AI to review your draft — spot gaps, tighten language, and improve clarity before sending.
Once you're done, send, download, or save the proposal in one click — no formatting or setup required.
This template is fully customizable and built for real-world use — ideal for interior and exterior painting projects, residential repaints, commercial jobs, and surface prep or touch-up work. Whether you're quoting a single room or a full building repaint, this version gives you a structured head start and removes the guesswork.
What is a painting proposal?
A painting proposal is a document that outlines the scope, materials, prep work, and pricing for a painting job. It’s typically shared after a walkthrough or consultation and helps clients understand what’s included, how the job will be done, and what the investment will be.
This proposal makes it easier for clients to approve the work with confidence — knowing what to expect at each stage.
A painting proposal helps:
- Define the exact work being done — surfaces, prep, and coats
- Set clear expectations on paint type, finish, and color matching
- Provide transparent pricing for labor and materials
- Reassure clients with a professional, easy-to-understand breakdown
If you're offering painting services and want to present a clear and professional quote, this is the format to use.
Why use Cobrief to edit your proposal
Instead of sending a handwritten estimate or generic document, use Cobrief to create polished proposals with built-in AI support.
- Edit the proposal directly in your browser: No formatting issues — just click and start personalizing
- Rewrite sections with AI: Refine tone, simplify language, or add detail where needed
- Run a one-click AI review: Catch unclear sections or missing scope before sending
- Apply AI suggestions instantly: Accept edits individually or apply all in one click
- Share or export instantly: Send as a live link or download a clean, branded PDF or DOCX
Cobrief helps you win more jobs by making your proposal as professional as your work.
When to use this proposal
This painting proposal works well for:
- Quoting residential or commercial repainting projects
- Submitting a bid for interior or exterior painting
- Offering maintenance contracts for touch-ups or regular service
- Formalizing scope and pricing after a site inspection
- Proposing add-ons like trim, cabinet, or fence painting
Use this any time you want to lock in a job and present your work with confidence.
What to include in a painting proposal
Each section is designed to help the client understand what you’ll do, how long it will take, and what it will cost. Here’s how to use them:
- Executive summary: Briefly describe the job and desired outcome (e.g., “Repaint all interior walls and ceilings in a clean, neutral tone to refresh the space and prepare for sale.”)
- Scope of work: List all surfaces to be painted — walls, ceilings, trim, doors, cabinets, siding, etc. Include the number of coats and any prep work like patching, sanding, or priming.
- Paint and materials: Specify paint brands, finishes (e.g., matte, satin, semi-gloss), and color matching details. If the client is supplying paint, note that here.
- Prep and protection: Describe how you’ll prepare the space — protecting floors, taping edges, repairing cracks, etc.
- Timeline: Estimate the duration of the job, including setup, dry time, and cleanup.
- Pricing: Provide a breakdown of labor, materials, equipment, and any extras. Be transparent about what’s included — and what’s not.
- Terms and conditions: Cover payment schedule, warranty info, rescheduling or weather delays, and cleanup responsibilities. Use plain English.
- Next steps: End with a clear CTA — e.g., “Reply to confirm and schedule,” or “Click to approve and we’ll begin prep.”
How to write an effective painting proposal
Painting is visual — but the proposal should be structured and simple. Use these tips:
- Be specific about surfaces, square footage, and prep — clients want to know exactly what’s covered
- Avoid jargon: Use plain-smart language to explain your process
- Highlight value: If you're using premium paint or offering a warranty, call it out
- Reassure with cleanliness and care: Many clients worry about mess or damage — show how you’ll protect their space
- Break down pricing clearly: Transparency builds trust and makes it easier to approve
- Always close with next steps: Don’t leave the client guessing
Frequently asked questions (FAQs)
Does this include paint, or is that extra?
This proposal can include or exclude paint — just clarify in the pricing section.
Can I get separate quotes for different areas?
Yes — we can provide breakdowns for individual rooms, floors, or exterior sections.
Is surface repair included?
Basic patching and sanding are often included. Larger repairs or drywall work may be quoted separately.
Will furniture or fixtures be moved?
We typically ask that fragile or valuable items be moved in advance. We’ll cover and protect large furniture and fixtures during the job.
Is this proposal a contract?
No — this is a proposal. You can request a separate work agreement or contract if needed.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.