Short-term rental management proposal: Free template
Customize this free short-term rental management proposal with Cobrief
Open this free short-term rental management proposal in Cobrief and start editing it instantly using AI. You can adjust the tone, structure, and content based on your offer, the property’s location, and the owner’s goals. You can also use AI to review your draft — spot gaps, tighten language, and improve clarity before sending.
Once you're done, send, download, or save the proposal in one click — no formatting or setup required.
This template is fully customizable and built for real-world use — ideal for pitching Airbnb or vacation rental management services, responding to owner inquiries, or offering full-service support for revenue generation, guest experience, and property upkeep. Whether you’re creating proposals daily or occasionally, this version gives you a structured head start and removes the guesswork.
What is a short-term rental management proposal?
A short-term rental management proposal outlines the services you’ll provide to manage a property listed on platforms like Airbnb, Vrbo, or Booking.com. It includes operations like pricing optimization, guest communication, cleaning, maintenance, restocking, and calendar management.
This proposal is typically used by property managers, boutique agencies, or real estate service providers offering hands-off solutions to owners who want to maximize rental income without the day-to-day hassle.
A strong proposal helps you:
- Present a clear and professional scope of services.
- Show how you’ll increase bookings, improve reviews, and reduce vacancies.
- Set expectations around fees, responsibilities, and availability.
- Build trust through transparency and property care.
If you specialize in short-term rental management or co-hosting, this is the right kind of proposal to use.
Why use Cobrief to edit your proposal
Instead of copying a static template, you can use Cobrief to tailor and refine your proposal directly in your browser — with AI built in to help along the way.
- Edit the proposal directly in your browser: No setup or formatting required — just click and start customizing.
- Rewrite sections with AI: Highlight any sentence and choose from actions like shorten, expand, simplify, or change tone.
- Run a one-click AI review: Get instant suggestions to improve clarity, fix vague sections, or tighten your message.
- Apply AI suggestions instantly: Review and accept individual AI suggestions, or apply all improvements across the proposal in one click.
- Share or export instantly: Send your proposal through Cobrief or download a clean PDF or DOCX version when you’re done.
Cobrief helps you create a polished, persuasive proposal — without wasting time on formatting or second-guessing your copy.
When to use this proposal
This short-term rental management proposal works well in scenarios like:
- When onboarding new property owners seeking passive rental income.
- When responding to inquiries from homeowners overwhelmed by DIY hosting.
- When pitching your services to investors, developers, or landlords.
- When converting a long-term rental into a short-term income stream.
Use this proposal whenever you need to communicate how your services improve property performance while keeping things stress-free for the owner.
What to include in a short-term rental management proposal
Each section of the proposal is designed to help you explain your offer clearly and professionally. Here's how to use them:
- Executive summary: Share your understanding of the property’s rental potential and how your services will drive bookings, improve guest experience, and reduce owner workload.
- Scope of work: Detail your services — listing creation, platform management, guest screening and messaging, dynamic pricing, check-in coordination, cleaning and turnover, maintenance, restocking, reviews, and reporting.
- Timeline: Explain how quickly you can onboard the property, launch the listing, and start hosting. Include a general weekly/monthly cadence for reporting or owner check-ins.
- Pricing: Offer clear management fee structures — percentage-based, flat fee, or hybrid. Include notes on what’s included, optional add-ons (e.g., linen service, interior styling), and how expenses (e.g., repairs, consumables) are handled.
- Terms and conditions: Outline cancellation terms, minimum contract period, owner responsibilities (e.g., insurance, licenses), and how emergencies or disputes are managed.
- Next steps: Guide the owner on how to proceed — e.g., “Approve this proposal to begin onboarding” or “Schedule your welcome call to finalize listing setup.”
How to write an effective short-term rental management proposal
Use these best practices to show professionalism, reliability, and market insight:
- Make the owner the focus: Emphasize passive income, guest satisfaction, and peace of mind. Speak to their concerns — not just your process.
- Personalize where it matters: Mention location, property type, seasonality, or guest type (e.g., vacationers, business travelers).
- Show results, not just tasks: Highlight stats like “85% occupancy,” “Superhost rating,” or “30% higher average nightly rate than market.”
- Be clear and confident: Use simple, trustworthy language — avoid vague claims or overpromises.
- Keep it skimmable: Use bullet points, headings, and short paragraphs to make the proposal easy to scan.
- End with momentum: Prompt action with a next step that removes friction and makes the decision easy.
Frequently asked questions (FAQs)
What’s the best way to explain the fee structure?
Use a clear table or bullet list showing what’s included in your standard fee. Make sure to separate any pass-through costs (e.g., cleaning) or add-ons (e.g., deep cleans, design upgrades).
Should I include platform setup in the base package?
Yes — it’s a common expectation. If it requires more than basic listing creation (like branding or professional photography), mention that upfront as an optional service.
Can I reuse this template for multiple owners or properties?
Definitely. Just adjust tone and details to match the client’s goals, property type, and location. Keep boilerplate clean and flexible.
How do I clarify owner responsibilities vs. manager responsibilities?
Use a short checklist or shared-responsibility table in the scope or terms section. This helps prevent confusion later.
Should I include performance benchmarks or goals?
It’s a good idea — but only if you’re confident in meeting them. Examples include target occupancy, average response time, or guest rating threshold. It shows confidence and accountability.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.