Virtual reality training simulation proposal: Free template

Customize this free virtual reality training simulation proposal with Cobrief

Open this free virtual reality training simulation proposal in Cobrief and start editing it instantly using AI. You can adjust the tone, structure, and content based on your client’s industry, training objectives, and hardware setup. You can also use AI to review your draft — spot gaps, tighten language, and improve clarity before sending.

Once you're done, send, download, or save the proposal in one click — no formatting or setup required.

This template is fully customizable and built for real-world use — ideal for designing immersive VR simulations that help employees learn by doing. Whether you’re working with manufacturers, healthcare teams, field technicians, or enterprise L&D departments, this version gives you a structured head start and removes the guesswork.

What is a virtual reality training simulation proposal?

A virtual reality training simulation proposal outlines how you’ll design and deliver interactive VR training experiences that replicate real-world tasks, workflows, or scenarios. It typically includes simulation design, content development, 3D asset creation, user experience flows, hardware recommendations, and performance tracking.

This type of proposal is used by VR development studios, training consultants, and enterprise L&D teams that want to deliver hands-on learning without physical risk, travel, or equipment costs.

Use this proposal to:

• Improve training outcomes through immersive, repeatable simulation.
• Reduce onboarding time, compliance risk, and equipment damage.
• Support remote, scalable, and measurable skill development.
• Deliver tailored VR experiences aligned with real-world job functions.

This proposal shows how virtual reality can turn passive training into active experience — with better retention and lower training overhead.

Why use Cobrief to edit your proposal

Instead of copying a static template, you can use Cobrief to tailor and refine your proposal directly in your browser — with AI built in to help along the way.

• Edit the proposal directly in your browser: No setup or formatting required — just click and start customizing.
• Rewrite sections with AI: Highlight any sentence and choose from actions like shorten, expand, simplify, or change tone.
• Run a one-click AI review: Get instant suggestions to improve clarity, fix vague sections, or tighten your message.
• Apply AI suggestions instantly: Review and accept individual AI suggestions, or apply all improvements across the proposal in one click.
• Share or export instantly: Send your proposal through Cobrief or download a clean PDF or DOCX version when you’re done.

Cobrief helps you create a polished, persuasive proposal — without wasting time on formatting or second-guessing your copy.

When to use this proposal

This virtual reality training simulation proposal works well in situations like:

• When physical or live training is costly, dangerous, or hard to replicate.
• When teams need to practice procedures before using real equipment.
• When onboarding needs to be faster, more engaging, and scalable.
• When compliance training needs higher retention and engagement.
• When soft skills or scenario-based training (e.g., sales, safety, DEI) benefit from simulation.

Use this proposal to help clients modernize their training strategy and deliver immersive learning that drives real outcomes.

What to include in a virtual reality training simulation proposal

Each section of the proposal is designed to help you explain your offer clearly and professionally. Here's how to use them:

• Executive summary: Frame VR training as a scalable, hands-on solution that boosts retention, performance, and learner engagement.
• Scope of work: Include discovery workshops, use case mapping, simulation storyboarding, 3D asset development, interaction design, hardware compatibility setup, user testing, and analytics/reporting.
• Timeline: Break into phases — discovery, prototype, development, QA, and deployment. Timelines typically span 4–12 weeks depending on complexity and number of modules.
• Pricing: Offer per-module or per-simulation pricing. Optional add-ons may include headset sourcing, LMS integration, instructional design, or translation/localization support.
• Terms and conditions: Clarify hardware compatibility, usage licensing, testing requirements, user access limits, and maintenance/support after delivery.
• Next steps: Include a CTA like “Approve to begin use case discovery and simulation design” or “Schedule kickoff to align on training objectives and user flow.”

How to write an effective virtual reality training simulation proposal

Use these best practices to show innovation, structure, and ROI:

• Make the client the focus: Emphasize how immersive training reduces risk, improves retention, and shortens onboarding time.
• Personalize where it matters: Reference their industry, use case, team structure, or safety/compliance environment.
• Show results, not just features: Use examples like “Reduced error rates by 32% after VR safety training” or “Onboarded field staff 2x faster using remote simulations.”
• Be clear and confident: Avoid jargon — explain how the simulation works, what users experience, and how results are tracked.
• Keep it skimmable: Use clear formatting for L&D leads, operations managers, or procurement teams to digest easily.
• End with momentum: Recommend starting with a single high-impact module to demonstrate value quickly.

Frequently asked questions (FAQs)

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This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.