Wedding micro-event planning proposal: Free template
Customize this free wedding micro-event planning proposal with Cobrief
Open this free wedding micro-event planning proposal in Cobrief and start editing it instantly using AI. You can adjust the tone, structure, and content based on your offer, the couple’s style, and the size of the event. You can also use AI to review your draft — spot gaps, tighten language, and improve clarity before sending.
Once you're done, send, download, or save the proposal in one click — no formatting or setup required.
This template is fully customizable and built for real-world use — ideal for pitching intimate wedding planning services, responding to inquiries for small-scale celebrations, or offering full-service coordination for elopements, mini-ceremonies, or boutique receptions. Whether you’re creating proposals daily or occasionally, this version gives you a structured head start and removes the guesswork.
What is a wedding micro-event planning proposal?
A wedding micro-event planning proposal outlines the creative vision, coordination services, and logistical plan for organizing a small, intimate wedding — typically with fewer than 50 guests. It includes everything from venue setup and vendor management to ceremony flow and personal touches.
This type of proposal is used when a couple is opting for a more personal, relaxed, or budget-conscious celebration, but still wants the expertise of a professional planner to ensure the day is meaningful, beautiful, and stress-free.
A thoughtful proposal helps you:
- Translate the couple’s style into a cohesive event plan.
- Clarify logistics and service coverage for small-scale weddings.
- Showcase your ability to deliver a premium experience, even at a smaller scale.
- Build trust that every detail will be handled with care and creativity.
If you specialize in elopements, micro-weddings, or intimate destination events, this is the right kind of proposal to use.
Why use Cobrief to edit your proposal
Instead of copying a static template, you can use Cobrief to tailor and refine your proposal directly in your browser — with AI built in to help along the way.
- Edit the proposal directly in your browser: No setup or formatting required — just click and start customizing.
- Rewrite sections with AI: Highlight any sentence and choose from actions like shorten, expand, simplify, or change tone.
- Run a one-click AI review: Get instant suggestions to improve clarity, fix vague sections, or tighten your message.
- Apply AI suggestions instantly: Review and accept individual AI suggestions, or apply all improvements across the proposal in one click.
- Share or export instantly: Send your proposal through Cobrief or download a clean PDF or DOCX version when you’re done.
Cobrief helps you create a polished, persuasive proposal — without wasting time on formatting or second-guessing your copy.
When to use this proposal
This wedding micro-event planning proposal works well in scenarios like:
- When planning a small wedding, elopement, or vow renewal for 10–50 guests.
- When offering partial or full-service planning for an intimate celebration.
- When helping clients who want a meaningful event without a large production.
- When coordinating all details for a boutique ceremony in a private venue, backyard, or destination location.
Use this proposal whenever you want to position yourself as the calm, capable partner handling all the details of a personalized, small-scale wedding.
What to include in a wedding micro-event planning proposal
Each section of the proposal is designed to help you explain your offer clearly and professionally. Here's how to use them:
- Executive summary: Share your understanding of the couple’s vision — whether it's a laid-back outdoor ceremony, an elegant city rooftop dinner, or a destination elopement. Highlight how your planning will bring their dream to life without stress.
- Scope of work: Detail the services you’ll provide — venue setup, timeline creation, vendor sourcing, styling and design, coordination on the day, and any travel or setup needs. Emphasize flexibility and personalized touches.
- Timeline: Share a planning schedule from initial consultation through the wedding day. Include vendor booking windows, design deadlines, and rehearsal or walkthrough dates.
- Pricing: Offer clear package options or custom pricing based on hours of service, guest count, or complexity. Include optional add-ons like florals, rentals, or post-ceremony brunch coordination.
- Terms and conditions: Outline payment terms, cancellation/refund policies, communication expectations, and what happens in case of emergencies or changes in guest count.
- Next steps: Let the couple know how to move forward — e.g., “Approve this proposal to reserve your date” or “Schedule a design session to finalize your color palette and layout.”
How to write an effective wedding micro-event planning proposal
This kind of proposal should feel warm, personal, and calm — while still showing professionalism. Use these best practices to strengthen your pitch:
- Make the couple the focus: Reflect their story, tone, and priorities in your language. Show that you get what matters to them.
- Personalize where it matters: Mention the venue, theme, or guest count if known. Even a small detail helps them feel seen.
- Show results, not just responsibilities: Highlight how your planning led to stress-free, heartfelt, and well-executed weddings in the past.
- Be clear and confident: Use gentle but firm language that shows you’re experienced and prepared for anything.
- Keep it skimmable: Use clean formatting and headings so the couple (or their decision-maker) can review quickly.
- End with momentum: Always end with a gentle next step like “Let’s start creating something beautiful together” or “Confirm this plan to lock in your date.”
Frequently asked questions (FAQs)
Do I need to include all vendors in the proposal?
Not unless you’re bundling them. You can simply note that vendor recommendations and booking assistance are included, and finalize choices after the couple’s input.
How much detail should I include about the design?
Enough to convey your direction — like color palette, mood, or setting — but keep it flexible for now. A design session can follow after booking.
Can I reuse this proposal for multiple couples?
Yes — just customize the tone, venue details, and any references to their story or preferences to keep it personal.
What if the couple is still choosing between venues?
Offer venue research and scouting as part of the scope, and include a flexible timeline that accounts for that decision.
How do I show that micro doesn’t mean ‘minimal’?
Emphasize intimacy, attention to detail, and the value of meaningful experiences. Highlight how a smaller guest list allows for more personalization, better pacing, and thoughtful design.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.