Delivery confirmation clause: Copy, customize, and use instantly
Introduction
A delivery confirmation clause specifies the procedures and responsibilities for confirming the delivery of goods or services. It ensures that both parties understand when delivery has occurred and how the confirmation process should be carried out, including the timelines and methods for acknowledgment.
Below are templates for delivery confirmation clauses tailored to different scenarios. Copy, customize, and insert them into your agreement.
Standard delivery confirmation clause
This version includes basic provisions for delivery confirmation.
The [Seller/Service Provider] will confirm the delivery of goods/services to the [Buyer/Customer] upon successful completion of the delivery. The [Buyer/Customer] must confirm receipt of the goods/services within [X] days of delivery by signing the delivery receipt or providing written confirmation.
Delivery confirmation clause with provision for electronic confirmation
This version applies to electronic confirmation.
The [Buyer/Customer] agrees to confirm receipt of the goods/services via email or through an online platform within [X] days of delivery. If no electronic confirmation is provided within this period, the delivery will be considered accepted.
Delivery confirmation clause with provision for third-party confirmation
This version applies to third-party confirmation.
If required, the [Buyer/Customer] may designate a third party to confirm the delivery of goods/services. The third party will provide written confirmation of receipt, which will be considered as valid delivery acknowledgment for the purposes of this Agreement.
Delivery confirmation clause with provision for inspection and confirmation
This version applies to inspection and confirmation.
Upon delivery, the [Buyer/Customer] will have [X] days to inspect the goods/services. Once the inspection is complete and the goods/services are satisfactory, the [Buyer/Customer] will confirm receipt in writing. If the goods/services do not meet the agreed standards, the [Buyer/Customer] will notify the [Seller/Service Provider] within the same period.
Delivery confirmation clause with provision for delivery receipt
This version applies to delivery receipt.
The [Buyer/Customer] will acknowledge receipt of the delivered goods/services by signing the delivery receipt provided by the [Seller/Service Provider]. If the [Buyer/Customer] does not sign or provide acknowledgment within [X] days, the delivery will be deemed confirmed.
Delivery confirmation clause with provision for rejection notice
This version applies to rejection notice.
The [Buyer/Customer] must provide written notice within [X] days if the delivery does not meet the specifications of this Agreement. Failure to notify the [Seller/Service Provider] within this period will constitute acceptance of the delivered goods/services.
Delivery confirmation clause with provision for delayed confirmation
This version applies to delayed confirmation.
In the event that the [Buyer/Customer] is unable to confirm receipt within the specified period due to unforeseen circumstances, they must notify the [Seller/Service Provider] within [X] days of the original delivery date. Confirmation will be deemed valid if received within [X] days of the notice.
Delivery confirmation clause with provision for partial delivery
This version applies to partial delivery.
If the goods/services are delivered in stages or partial shipments, the [Buyer/Customer] will confirm receipt of each partial delivery separately. The final confirmation of receipt will be provided once all deliveries have been completed in accordance with this Agreement.
Delivery confirmation clause with provision for automated confirmation
This version applies to automated confirmation.
Upon successful delivery of the goods/services, an automated system will send a confirmation email to the [Buyer/Customer]. The [Buyer/Customer] must respond to the automated system within [X] days to confirm receipt. If no response is provided, the goods/services will be considered accepted.
Delivery confirmation clause with provision for acceptance via signature
This version applies to signature acceptance.
The [Buyer/Customer] will accept delivery of the goods/services by signing the delivery acknowledgment form provided by the [Seller/Service Provider]. The signed form must be returned within [X] days for the goods/services to be considered officially received.
Delivery confirmation clause with provision for return and re-delivery
This version applies to return and re-delivery.
If the delivery is found to be incomplete or incorrect upon confirmation, the [Buyer/Customer] may return the goods/services within [X] days for re-delivery. The [Seller/Service Provider] will arrange for the return and re-delivery at no additional cost to the [Buyer/Customer].
Delivery confirmation clause with provision for customer service acknowledgment
This version applies to customer service acknowledgment.
Upon delivery of the goods/services, the [Seller/Service Provider] will provide a customer service acknowledgment form. The [Buyer/Customer] agrees to complete and return the form to confirm receipt. If the form is not returned within [X] days, the delivery will be deemed accepted.
Delivery confirmation clause with provision for verbal confirmation
This version applies to verbal confirmation.
The [Buyer/Customer] may confirm receipt of the goods/services verbally through a phone call to the [Seller/Service Provider]. The [Seller/Service Provider] will log the confirmation and provide written acknowledgment to the [Buyer/Customer] to confirm delivery.
Delivery confirmation clause with provision for confirmation after use
This version applies to confirmation after use.
The [Buyer/Customer] will be deemed to have accepted delivery of the goods/services once they begin using or implementing the goods/services as specified in this Agreement. If the [Buyer/Customer] uses the goods/services without providing written notice of dissatisfaction within [X] days, the delivery will be deemed accepted.
Delivery confirmation clause with provision for no obligation to confirm
This version applies to no obligation to confirm.
If the [Buyer/Customer] does not wish to confirm receipt of the goods/services, they are not obligated to do so. However, if no written or verbal confirmation is provided within [X] days, the [Seller/Service Provider] will assume that the delivery has been accepted.
Delivery confirmation clause with provision for conditional receipt
This version applies to conditional receipt.
The [Buyer/Customer] may provide conditional confirmation of receipt if the goods/services are delivered but found to be damaged, incomplete, or non-compliant with this Agreement. The [Seller/Service Provider] must resolve the issue before final acceptance is provided.
Delivery confirmation clause with provision for tracking number
This version applies to tracking number.
The [Seller/Service Provider] will provide a tracking number for the delivery of the goods/services. The [Buyer/Customer] agrees to use the tracking number to confirm receipt upon delivery. If the tracking information confirms receipt, the goods/services will be deemed accepted.
Delivery confirmation clause with provision for electronic receipt tracking
This version applies to electronic receipt tracking.
The [Seller/Service Provider] will provide an electronic tracking link for the delivery of the goods/services. The [Buyer/Customer] will confirm receipt by accessing the tracking system, and the confirmation will be logged electronically.
Delivery confirmation clause with provision for confirmation via delivery app
This version applies to a delivery app.
Upon delivery, the [Buyer/Customer] will confirm receipt using a delivery app or platform designated by the [Seller/Service Provider]. The confirmation will be recorded and considered sufficient proof of delivery.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.