Duties clause: Copy, customize, and use instantly
Introduction
A duties clause specifies the responsibilities and tasks that an individual or entity is required to perform under an Agreement. This clause is essential for setting clear expectations, ensuring accountability, and defining the scope of work. By outlining duties explicitly, the clause helps prevent disputes and ensures that all parties are aligned regarding the appointee's obligations.
Below are templates for duties clauses tailored to different scenarios. Copy, customize, and insert them into your agreement.
General duties clause
This is a standard duties clause.
The [Party] shall perform all duties required under this Agreement, including but not limited to [list of duties]. These duties must be executed with due diligence, care, and in accordance with the terms and conditions outlined in this Agreement.
Duties clause with provision for additional duties
This clause allows for additional duties.
In addition to the duties outlined in this Agreement, the [Party] agrees to undertake any reasonable additional duties that may arise during the course of this Agreement, provided that such duties are directly related to the performance of the primary obligations under the Agreement and are agreed upon in writing.
Duties clause with provision for delegation of duties
This clause includes delegation of duties.
The [Party] may delegate specific duties to subordinates or third parties, provided that such delegation does not relieve the [Party] of their overall responsibility for the performance of the duties outlined in this Agreement. Any delegation must be approved in writing by the other party.
Duties clause with performance standards
This clause includes performance standards.
The [Party] agrees to perform their duties in accordance with the standards of care, skill, and diligence that are generally accepted in the industry. Performance will be reviewed regularly, and failure to meet these standards may result in corrective actions or termination of this Agreement.
Duties clause with provision for review of duties
This clause allows for review of duties.
The duties of the [Party] under this Agreement will be reviewed annually. Both parties agree to reassess the duties to ensure that they remain relevant and consistent with the goals of the Agreement. Modifications to the duties may be made by mutual written consent.
Duties clause with confidentiality requirements
This clause includes confidentiality obligations.
The [Party] agrees to perform their duties under this Agreement while maintaining the confidentiality of all sensitive or proprietary information. This obligation extends beyond the term of the Agreement and applies to any confidential information obtained during the course of the duties.
Duties clause with provision for termination for failure to perform duties
This clause includes termination for non-performance.
If the [Party] fails to perform any of the duties outlined in this Agreement to the satisfaction of the other party, the non-breaching party may terminate the Agreement by providing [X] days’ written notice. The [Party] will be compensated for services rendered up until the termination date.
Duties clause with specific deliverables
This clause defines specific deliverables.
The [Party] shall complete the following deliverables within the timeframes specified: [list deliverables]. These deliverables must meet the performance criteria set out in this Agreement, and any delays or failure to meet the deliverables will be addressed in accordance with the terms outlined in Section [X].
Duties clause with performance targets
This clause includes performance targets.
The [Party] agrees to achieve specific performance targets outlined in Schedule A of this Agreement. These targets include [list targets], and the [Party] will provide periodic updates on progress towards achieving them. Failure to meet these targets will be grounds for review and possible adjustment of the Agreement.
Duties clause with compliance obligations
This clause includes compliance with regulations.
The [Party] agrees to perform their duties in full compliance with all applicable laws, regulations, and industry standards. The [Party] will notify the other party of any potential conflicts with legal requirements and take necessary steps to resolve them promptly.
Duties clause with provision for periodic reporting
This clause requires regular reporting.
The [Party] agrees to provide periodic reports detailing the performance of the duties under this Agreement. These reports will be submitted [monthly/quarterly] and will include progress updates, challenges, and any modifications to the original duties.
Duties clause with provision for changes in duties
This clause provides for changes in duties.
The [Party] acknowledges that the duties outlined in this Agreement may change from time to time as the needs of the [Party] evolve. Any changes to the duties will be communicated in writing and agreed upon by both parties. The [Party] agrees to adapt to these changes as necessary.
Duties clause with provision for specialized duties
This clause outlines specialized duties.
The [Party] agrees to perform specialized duties related to [specific task or project], including [list specialized tasks]. These duties require specific expertise and qualifications, and the [Party] agrees to maintain the necessary skills throughout the term of the Agreement.
Duties clause with provision for performance reviews
This clause includes performance reviews.
The [Party] will be subject to performance reviews at regular intervals, as specified in this Agreement. These reviews will assess the [Party]’s adherence to the duties outlined and the quality of work performed. Based on the results of these reviews, adjustments may be made to the duties or compensation.
Duties clause with provision for collaborative duties
This clause allows for collaboration in performing duties.
The [Party] agrees to perform their duties in collaboration with [other party or parties]. These duties will involve joint efforts to achieve specific goals outlined in this Agreement, and both parties agree to coordinate their activities to ensure the successful completion of the duties.
Duties clause with provision for immediate action on urgent matters
This clause requires immediate action on urgent matters.
In the event of an urgent matter that requires immediate attention, the [Party] agrees to take prompt action to address the issue. Urgent matters include [list examples], and the [Party] will report the action taken to the other party within [X] hours/days.
Duties clause with provision for handling conflicts of interest
This clause addresses conflicts of interest.
The [Party] agrees to disclose any potential conflicts of interest that may arise while performing their duties under this Agreement. If a conflict is identified, the [Party] will take steps to mitigate or resolve it, including seeking approval from the other party for any related decisions.
Duties clause with provision for extraordinary duties
This clause includes extraordinary duties.
The [Party] agrees to undertake extraordinary duties not specifically outlined in this Agreement, should the need arise due to unforeseen circumstances. These duties will be agreed upon in writing, and compensation for such duties will be negotiated and added to the Agreement.
Duties clause with provision for delegation upon prior approval
This clause allows delegation with approval.
The [Party] may delegate specific duties to other individuals or entities, provided that prior written approval is obtained from the other party. The [Party] remains responsible for overseeing the delegated duties and ensuring they are carried out in accordance with this Agreement.
Duties clause with provision for performing duties in a specified manner
This clause specifies the manner of performing duties.
The [Party] agrees to perform all duties outlined in this Agreement in a professional and competent manner, in accordance with industry standards and best practices. The [Party] will ensure that all work is completed in a timely and efficient manner.
Duties clause with provision for appointee’s accountability
This clause holds the appointee accountable for duties.
The [Party] will be held accountable for the successful completion of all duties outlined in this Agreement. Failure to meet expectations or deadlines will result in a review of performance and may lead to corrective actions, including potential termination of this Agreement.
Duties clause with provision for collaboration with external contractors
This clause allows collaboration with external contractors.
The [Party] agrees to collaborate with external contractors as necessary to fulfill the duties outlined in this Agreement. Any contractors engaged must adhere to the same standards and obligations outlined in this Agreement, and the [Party] will ensure proper oversight of their work.
Duties clause with provision for handling delays in duty performance
This clause addresses delays in performing duties.
The [Party] agrees to notify the other party of any delays in the performance of duties as soon as they are anticipated. The [Party] will make reasonable efforts to mitigate delays and will provide a revised timeline for completion of delayed tasks.
Duties clause with provision for training to perform duties effectively
This clause includes training requirements.
The [Party] agrees to undergo training, as necessary, to perform the duties effectively and in accordance with industry standards. The [Party] will attend training sessions or obtain certifications that are necessary for the role, with costs covered by the [Party].
Duties clause with specific timeframe for completion of duties
This clause defines timeframes for duty completion.
The [Party] agrees to complete the duties outlined in this Agreement within the timeframe specified. If a deadline is missed, the [Party] will provide an explanation and propose an alternative timeline for the completion of the outstanding duties.
Duties clause with provision for appointee's independent judgment
This clause grants the appointee independent judgment.
The [Party] is granted the discretion to perform the duties outlined in this Agreement using their independent judgment. However, any significant decisions that may affect the scope or terms of the Agreement will be discussed and approved in writing by the other party.
Duties clause with provision for performance-based bonuses
This clause includes performance incentives.
The [Party] may be eligible for performance-based bonuses depending on the completion of specific milestones or objectives outlined in this Agreement. The details of the bonus structure, including criteria and payment schedule, will be agreed upon by both parties in writing.
Duties clause with provision for reporting on progress of duties
This clause includes regular progress reporting.
The [Party] agrees to provide regular progress reports on the status of their duties under this Agreement. Reports will be submitted to the other party [weekly/monthly] and will include updates on task completion, challenges, and any necessary adjustments to timelines.
Duties clause with provision for complying with industry best practices
This clause requires adherence to best practices.
The [Party] agrees to perform all duties in accordance with the best practices in the industry. This includes keeping up to date with relevant developments and adopting any new methods or technologies that could improve the efficiency and effectiveness of the duties.
Duties clause with provision for third-party review of duty performance
This clause allows for third-party review.
The [Party] agrees to submit to a third-party review of their performance of duties at the request of the other party. This review will assess whether the duties are being performed to the required standards and may include feedback for improvement.
Duties clause with provision for regular meetings to discuss duties
This clause requires regular meetings.
The [Party] and the other party agree to hold regular meetings to review the progress of the duties under this Agreement. These meetings will occur [weekly/monthly] and provide an opportunity to discuss any issues, adjustments, or additional support required.
Duties clause with provision for maintaining accurate records
This clause includes record-keeping requirements.
The [Party] agrees to maintain accurate records of all work performed under this Agreement. These records must be available for inspection by the other party at any time and will be kept for [X] years following the completion of the duties.
Duties clause with provision for addressing conflicts in duty performance
This clause addresses conflicts in performance.
In the event of a conflict between the [Party] and the other party regarding the performance of duties, both parties agree to resolve the conflict in good faith through discussion and negotiation. If necessary, the dispute may be escalated to mediation or arbitration.
Duties clause with provision for penalties for failure to perform duties
This clause includes penalties for non-performance.
If the [Party] fails to perform the duties outlined in this Agreement within the agreed timeframes or to the required standards, the [Party] will be liable for penalties, including [penalty amount], which will be deducted from any compensation due.
Duties clause with provision for modifying duties upon mutual agreement
This clause allows for modification of duties.
The duties outlined in this Agreement may be modified upon mutual written agreement of both parties. Any modifications will be made in good faith and should not significantly alter the purpose or scope of the Agreement.
Duties clause with provision for performance audits
This clause includes performance audits.
The [Party] agrees to undergo performance audits conducted by the other party or a designated third party. These audits will assess the [Party]’s compliance with the duties outlined in this Agreement and will be used to identify areas for improvement or adjustment.
Duties clause with provision for quarterly goal-setting
This clause includes quarterly goal-setting.
The [Party] agrees to set specific goals each quarter in relation to the duties outlined in this Agreement. These goals will be reviewed and adjusted as necessary, and progress will be evaluated in quarterly meetings between both parties.
Duties clause with provision for regular duty updates
This clause requires regular updates on duties.
The [Party] agrees to provide regular updates on the status of their duties, including any challenges, delays, or adjustments. These updates will be submitted in writing every [X] days/weeks and discussed during scheduled meetings with the other party.
Duties clause with provision for adjusting duties based on changing circumstances
This clause allows for adjustments based on changing circumstances.
The [Party] acknowledges that the duties may need to be adjusted due to unforeseen circumstances, including changes in market conditions, regulatory requirements, or business needs. Any changes to the duties will be agreed upon by both parties in writing.
Duties clause with provision for assistance with duties from other parties
This clause allows assistance from other parties.
The [Party] may request assistance from other individuals or entities to fulfill their duties under this Agreement. However, any such assistance must be approved by the other party in writing and must comply with the terms of this Agreement.
Duties clause with provision for non-performance consequences
This clause includes consequences for non-performance.
If the [Party] fails to perform their duties as outlined in this Agreement, the [Party] will be responsible for any costs or damages incurred by the other party as a result. Failure to perform may also result in termination of this Agreement, with prior written notice.
Duties clause with provision for appointee’s right to request additional resources
This clause allows the appointee to request resources.
The [Party] may request additional resources, including staff, funding, or equipment, if necessary to fulfill their duties effectively. The [Party] will provide justification for the need and will work with the other party to allocate the required resources.
Duties clause with provision for regular self-assessments by the appointee
This clause includes self-assessments.
The [Party] agrees to conduct regular self-assessments of their performance in relation to the duties outlined in this Agreement. The results of these assessments will be discussed with the other party during performance reviews, and any areas for improvement will be addressed accordingly.
Duties clause with provision for required reports on outcomes
This clause requires reports on outcomes.
The [Party] agrees to submit detailed reports on the outcomes of the duties performed under this Agreement. These reports will include key performance indicators, challenges encountered, and a summary of achievements, and will be submitted within [X] days of completing the assigned tasks.
Duties clause with provision for failure to meet deadlines
This clause addresses failure to meet deadlines.
If the [Party] fails to meet the deadlines set forth for the completion of their duties, the [Party] agrees to notify the other party immediately and provide an updated schedule for completion. Failure to meet deadlines without prior notice will result in penalties or a revision of terms.
Duties clause with provision for using best efforts
This clause requires using best efforts.
The [Party] agrees to use their best efforts to complete the duties outlined in this Agreement within the designated timeframes and to the highest standards of quality. The [Party] will promptly notify the other party of any issues that may hinder the performance of these duties.
Duties clause with provision for consulting with external experts
This clause allows consulting with experts.
The [Party] may consult with external experts or advisors as needed to perform the duties effectively. Any such consultation will be done at the [Party]'s expense unless otherwise agreed upon, and the [Party] will ensure that any expert advice is in line with the terms of this Agreement.
Duties clause with provision for review of appointee's compliance with responsibilities
This clause includes compliance reviews.
The [Party] agrees to undergo periodic reviews to assess their compliance with the duties outlined in this Agreement. These reviews will focus on the accuracy, quality, and timeliness of the work performed and will inform any adjustments to the duties or expectations.
Duties clause with provision for appointee to act in the best interest of the party
This clause requires the appointee to act in the best interest.
The [Party] agrees to perform all duties with the utmost integrity and in the best interest of the [Party]. Any actions or decisions that could create a conflict of interest must be disclosed immediately, and the [Party] will take steps to resolve any such issues.
Duties clause with provision for keeping detailed records
This clause requires record-keeping.
The [Party] agrees to maintain accurate and detailed records of all activities and tasks performed under this Agreement. These records will be made available for inspection by the other party upon request and will be kept for a period of [X] years following the completion of the duties.
Duties clause with provision for adjustment of duties due to technological advancements
This clause allows for adjustments due to technology.
The [Party] agrees to adjust their duties in response to technological advancements that may affect the performance or efficiency of tasks outlined in this Agreement. The [Party] will inform the other party of any such advancements and work collaboratively to incorporate them into the duties.
Duties clause with provision for collaborative duties with third-party vendors
This clause allows for third-party collaboration.
The [Party] may collaborate with third-party vendors or contractors to complete the duties outlined in this Agreement. Any such collaboration will be managed by the [Party] and must comply with the terms of this Agreement, ensuring that the duties are fulfilled to the same standards.
Duties clause with provision for mutual consultation on modifications to duties
This clause allows for mutual consultation on modifications.
Any modification or expansion of the duties outlined in this Agreement will require mutual consultation between the [Party] and the other party. Both parties must agree to the revised duties in writing before any changes are implemented.
Duties clause with provision for risk management in fulfilling duties
This clause includes risk management.
The [Party] agrees to implement appropriate risk management strategies while performing their duties. This includes identifying potential risks, creating mitigation plans, and keeping the other party informed of any issues that may affect the performance of the duties.
Duties clause with provision for termination due to non-performance
This clause allows termination due to non-performance.
If the [Party] fails to perform their duties as outlined in this Agreement and does not rectify the issue within [X] days of notification, the other party has the right to terminate this Agreement. Any outstanding obligations up to the termination date will be settled accordingly.
Duties clause with provision for appointee’s ability to make independent decisions
This clause allows for independent decision-making.
The [Party] is authorized to make independent decisions in the performance of their duties under this Agreement, provided these decisions are consistent with the overall objectives and guidelines set by the other party. Any significant decisions affecting the terms of the Agreement must be disclosed in advance.
Duties clause with provision for work progress reporting
This clause requires work progress reporting.
The [Party] agrees to submit weekly progress reports detailing the completion of assigned tasks, obstacles encountered, and anticipated timelines for remaining duties. These reports will be reviewed by the other party to ensure timely completion of all deliverables.
Duties clause with provision for appointee to perform additional duties based on mutual agreement
This clause allows for additional duties.
The [Party] agrees to perform any additional duties reasonably requested by the other party, provided these duties are within the scope of the Agreement. Any additional duties will be agreed upon in writing, including any changes in compensation or timelines.
Duties clause with provision for responsibilities in emergency situations
This clause outlines emergency responsibilities.
In the event of an emergency, the [Party] agrees to prioritize and perform essential duties that protect the interests of the other party, regardless of the typical scope of work. These duties will be determined by the urgency of the situation and will be communicated in writing.
Duties clause with provision for appointee’s obligation to seek approval before implementing changes
This clause requires prior approval for changes.
The [Party] agrees to seek prior approval from the other party before implementing any changes to the agreed-upon duties or responsibilities. Any proposed changes that could impact the execution or deliverables of the Agreement must be mutually agreed upon.
Duties clause with provision for maintaining high standards of quality
This clause emphasizes quality standards.
The [Party] agrees to execute all duties with the highest possible quality, following industry standards, and ensuring all deliverables meet or exceed the specifications outlined in this Agreement. Any deviation from these standards must be promptly reported to the other party.
Duties clause with provision for appointee’s duty to communicate regularly with stakeholders
This clause requires communication with stakeholders.
The [Party] agrees to maintain regular communication with all relevant stakeholders involved in the project or duties, providing them with updates on progress, challenges, and outcomes. These communications will occur [weekly/monthly] and include detailed reports and feedback.
Duties clause with provision for appointee’s responsibility to manage time effectively
This clause emphasizes time management.
The [Party] agrees to effectively manage their time while performing their duties. This includes setting realistic deadlines, adhering to those deadlines, and adjusting priorities when necessary to ensure timely completion of all tasks.
Duties clause with provision for appointee to act within the scope of their expertise
This clause restricts actions to areas of expertise.
The [Party] agrees to perform only those duties within the scope of their professional expertise. Any duties that fall outside the [Party]’s knowledge or skill set must be discussed with the other party, who may provide additional resources or expert guidance as needed.
Duties clause with provision for appointee’s obligation to follow instructions
This clause requires adherence to instructions.
The [Party] agrees to follow all reasonable instructions provided by the other party in relation to the performance of duties. Any instructions deemed unclear or ambiguous must be clarified in writing before execution.
Duties clause with provision for dispute resolution regarding duties
This clause provides for dispute resolution.
Any disputes arising from the interpretation or performance of the duties outlined in this Agreement will be resolved through mediation or arbitration, in accordance with the dispute resolution procedures set forth in Section [X] of this Agreement.
Duties clause with provision for appointee’s responsibility to report issues or concerns
This clause requires reporting issues.
The [Party] agrees to promptly report any issues, concerns, or risks encountered while performing their duties. Such reports will be made to the other party within [X] days of discovery and will include proposed solutions or mitigation strategies.
Duties clause with provision for appointee’s duty to complete work according to established procedures
This clause requires adherence to procedures.
The [Party] agrees to perform all duties in accordance with the established procedures and guidelines outlined in this Agreement. Any changes to these procedures must be approved in writing by the other party before being implemented.
Duties clause with provision for the appointee to work with other departments or teams
This clause allows collaboration across departments.
The [Party] agrees to collaborate with other departments or teams within the [Party] as needed to fulfill their duties under this Agreement. This includes attending inter-departmental meetings, sharing information, and coordinating efforts to achieve shared goals.
Duties clause with provision for documentation of completed duties
This clause requires documentation.
The [Party] agrees to document all completed duties and related activities. These documents will be submitted to the other party on a regular basis and will include detailed records of tasks performed, timelines, and outcomes.
Duties clause with provision for adherence to budgetary constraints
This clause includes budgetary constraints.
The [Party] agrees to perform all duties within the financial constraints established by the [Party] in this Agreement. Any expenses exceeding the allocated budget must be approved in writing by the other party before being incurred.
Duties clause with provision for monitoring and reporting on compliance with duties
This clause includes monitoring and compliance.
The [Party] agrees to monitor their performance to ensure compliance with the duties outlined in this Agreement. The [Party] will provide regular reports on their compliance status and any actions taken to address deficiencies or issues.
Duties clause with provision for adjustment of duties due to external market changes
This clause allows for adjustments due to external factors.
The [Party] acknowledges that external market conditions may affect the performance of certain duties. If necessary, the [Party] will adjust their duties in consultation with the other party to address changes in the market or external environment.
Duties clause with provision for additional compensation for extra duties
This clause addresses additional compensation.
The [Party] agrees that if additional duties arise during the term of this Agreement, beyond the scope outlined, the [Party] will be compensated for the extra work. The additional compensation will be agreed upon in writing by both parties before any extra duties are undertaken.
Duties clause with provision for the appointee’s responsibility to seek approval for substantial changes
This clause requires approval for substantial changes.
The [Party] agrees to seek approval from the other party before making any substantial changes to the duties outlined in this Agreement. These changes may include modifications to the scope of work, timelines, or deliverables.
Duties clause with provision for communication of progress in real-time
This clause requires real-time communication.
The [Party] agrees to communicate progress on key duties in real-time, ensuring that the other party is promptly informed of any major developments, issues, or delays. This includes instant updates via email, phone, or a project management platform.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.