Notices clause: Copy, customize, and use instantly
Introduction
A notices clause sets out clear rules for how formal communications under a contract—like termination, breach notifications, or updates—should be sent and received. It ensures both parties follow an agreed process, reducing confusion and avoiding disputes over delivery.
Below are notices clause templates designed for different situations. Simply copy the clause you need, customise it to fit your agreement, and insert it directly into your contract.
Neutral notices clauses
Neutral notices clauses provide a balanced approach that works well for most agreements, specifying acceptable delivery methods and timelines for notices. Use this clause for general contracts where neither party requires highly specific notice terms.
All notices, requests, consents, claims, demands, waivers, and other communications required or permitted under this agreement must be in writing and delivered to the addresses set forth below (or at such other address as a party may designate in writing) by (i) personal delivery, (ii) nationally recognized overnight courier, or (iii) certified or registered mail (in each case, return receipt requested and postage prepaid). Notices are deemed received (i) immediately upon personal delivery, (ii) one business day after dispatch by overnight courier, or (iii) three business days after mailing by certified or registered mail.
Notice addresses
For [Party A]:
[Name or Title]
[Company Name]
[Street Address]
[City, State, ZIP Code]
[Email Address] (if applicable)
For [Party B]:
[Name or Title]
[Company Name]
[Street Address]
[City, State, ZIP Code]
[Email Address] (if applicable)
Email-only notices clause
Email-only notices clauses are designed for contracts where fast and electronic communication is preferred. This clause works best for agreements with low risk or where parties explicitly agree to email as a valid delivery method.
All notices and communications under this agreement must be sent via email to the addresses specified below. Notices are effective upon receipt as evidenced by an automated delivery confirmation or a reply acknowledging receipt. If an email is not acknowledged within [two business days], the sending party must resend the notice by another method described in this agreement.
Notice addresses
For [Party A]:
[Name or Title]
[Email Address]
For [Party B]:
[Name or Title]
[Email Address]
Broad delivery methods notices clause
Broad delivery methods notices clauses allow for a variety of delivery methods, making them versatile for agreements where flexibility is essential. They ensure notices are valid across several channels, including personal delivery, mail, and email.
Notices under this agreement may be sent by (i) personal delivery, (ii) certified mail, (iii) overnight courier, or (iv) email. Notices sent via personal delivery or overnight courier are deemed received upon delivery confirmation. Notices sent by certified mail are deemed received three business days after dispatch. Notices sent by email are deemed received on the next business day, provided the email includes a read receipt or written acknowledgment from the receiving party.
Notice addresses
For [Party A]:
[Name or Title]
[Company Name]
[Street Address]
[City, State, ZIP Code]
[Email Address] (if applicable)
For [Party B]:
[Name or Title]
[Company Name]
[Street Address]
[City, State, ZIP Code]
[Email Address] (if applicable)
Simplified notices clause
Simplified notices clauses are straightforward and clear, designed for agreements where the emphasis is on ease of use and practicality. They include basic methods and timelines to reduce complexity.
All notices required under this agreement must be sent in writing to the addresses specified below. Notices are considered effective (i) immediately if personally delivered, (ii) one business day after dispatch if sent by overnight courier, or (iii) three business days after mailing if sent by certified mail. Notices sent by email are valid only if explicitly acknowledged by the receiving party.
Notice addresses
For [Party A]:
[Name or Title]
[Company Name]
[Street Address]
[City, State, ZIP Code]
For [Party B]:
[Name or Title]
[Company Name]
[Street Address]
[City, State, ZIP Code]
Highly formal notices clause
Highly formal notices clauses are designed for high-stakes agreements where strict compliance with delivery methods is critical. They exclude electronic methods unless explicitly agreed upon.
Notices under this agreement must be in writing and sent to the addresses below by (i) certified mail, return receipt requested, (ii) nationally recognized overnight courier service with proof of delivery, or (iii) personal delivery with acknowledgment of receipt. Notices sent by email, fax, or other electronic means are not valid unless explicitly authorized in writing by both parties. Notices are effective only upon receipt, as confirmed by the receiving party.
Notice addresses
For [Party A]:
[Name or Title]
[Company Name]
[Street Address]
[City, State, ZIP Code]
For [Party B]:
[Name or Title]
[Company Name]
[Street Address]
[City, State, ZIP Code]
Flexible notices clause
Flexible notices clauses allow for multiple delivery methods while ensuring clear rules for effectiveness. This clause works well in agreements where adaptability is important.
Notices under this agreement may be delivered by (i) email, (ii) certified mail, or (iii) overnight courier to the addresses set forth below. Notices are deemed effective (i) immediately upon confirmation of delivery if sent by email, (ii) the next business day if sent by overnight courier, or (iii) three business days after mailing if sent by certified mail. The parties may update their contact information for notices by providing written notice to the other party.
Notice addresses
For [Party A]:
[Name or Title]
[Company Name]
[Street Address]
[City, State, ZIP Code]
[Email Address] (if applicable)
For [Party B]:
[Name or Title]
[Company Name]
[Street Address]
[City, State, ZIP Code]
[Email Address] (if applicable)
Termination-specific notices clause
Termination-specific notices clauses are designed for delivering high-stakes communications like ending an agreement. They prioritize formal methods for reliability.
All notices related to termination of this agreement must be sent via (i) certified mail or (ii) overnight courier to the addresses specified below. Termination notices are deemed received upon (i) delivery confirmation if sent by overnight courier or (ii) three business days after dispatch if sent by certified mail. Notices sent by email or other electronic means are not valid for termination purposes.
Notice addresses
For [Party A]:
[Name or Title]
[Company Name]
[Street Address]
[City, State, ZIP Code]
For [Party B]:
[Name or Title]
[Company Name]
[Street Address]
[City, State, ZIP Code]
Commercially reasonable notices clause
Commercially reasonable notices clauses focus on practicality and ensure notices are delivered through commonly accepted methods. This clause balances reliability and flexibility.
All notices required or permitted under this agreement must be in writing and delivered by commercially reasonable means, including but not limited to (i) personal delivery, (ii) certified or registered mail, (iii) overnight courier, or (iv) email, provided the email includes a confirmation of receipt. Notices are deemed received (i) upon delivery if personally delivered, (ii) one business day after dispatch by overnight courier, (iii) three business days after mailing by certified or registered mail, or (iv) on the next business day if sent by email and receipt is confirmed.
Notice addresses
For [Party A]:
[Name or Title]
[Company Name]
[Street Address]
[City, State, ZIP Code]
[Email Address] (if applicable)
For [Party B]:
[Name or Title]
[Company Name]
[Street Address]
[City, State, ZIP Code]
[Email Address] (if applicable)
Informal notices clause
Informal notices clauses allow for less traditional methods like text or email while reserving formal delivery requirements for critical communications. These clauses work well in low-risk agreements.
Notices required under this agreement may be provided in writing through any reasonably reliable method, including (i) email, (ii) text message, or (iii) physical delivery. A notice is effective upon receipt by the intended recipient or confirmation of delivery, whichever occurs first. However, notices regarding termination or breach must be sent using a formal method, including certified mail or overnight courier.
Notice addresses
For [Party A]:
[Name or Title]
[Email Address] (if applicable)
For [Party B]:
[Name or Title]
[Email Address] (if applicable)
Mutual agreement notices clause
Mutual agreement notices clauses require both parties to agree on the delivery method before sending a notice, creating flexibility and ensuring mutual understanding.
All notices under this agreement must be sent by a method mutually agreed upon by the parties prior to sending. Acceptable methods include (i) personal delivery, (ii) email, or (iii) courier, and must be delivered to the addresses specified in this agreement or as updated in writing. Notices are deemed received upon confirmation of delivery or acknowledgment by the receiving party.
Notice addresses
For [Party A]:
[Name or Title]
[Company Name]
[Street Address]
[City, State, ZIP Code]
[Email Address] (if applicable)
For [Party B]:
[Name or Title]
[Company Name]
[Street Address]
[City, State, ZIP Code]
[Email Address] (if applicable)
Escalation notices clause
Escalation notices clauses ensure that critical communications like disputes or breaches are escalated to the appropriate decision-makers, often including legal departments.
Notices under this agreement must be sent in writing by (i) email or (ii) courier to the primary contact listed below. If the notice concerns a dispute, breach, or termination, the sender must additionally notify the receiving party’s legal department via (i) certified mail or (ii) personal delivery. Notices are deemed effective upon receipt as confirmed by the recipient or their authorized representative.
Notice addresses
For [Party A]:
[Name or Title]
[Company Name]
[Street Address]
[City, State, ZIP Code]
[Email Address] (if applicable)
For [Party B]:
[Name or Title]
[Company Name]
[Street Address]
[City, State, ZIP Code]
[Email Address] (if applicable)
Time-sensitive notices clause
Time-sensitive notices clauses prioritize rapid delivery and acknowledgment for urgent communications, often combining electronic and physical delivery methods.
For all time-sensitive communications, notices must be sent by (i) email with delivery confirmation and (ii) overnight courier for redundancy. Notices are deemed received (i) immediately upon confirmation of email delivery and (ii) the next business day if delivered by courier. Non-time-sensitive notices may be delivered by any method described in this agreement.
Notice addresses
For [Party A]:
[Name or Title]
[Company Name]
[Street Address]
[City, State, ZIP Code]
[Email Address] (if applicable)
For [Party B]:
[Name or Title]
[Company Name]
[Street Address]
[City, State, ZIP Code]
[Email Address] (if applicable)
Delivery proof notices clause
Delivery proof notices clauses emphasize tracking and confirmation for all notices, providing additional assurance of receipt.
Notices under this agreement must be delivered to the addresses listed below via a method that provides proof of delivery, including (i) certified mail, (ii) overnight courier with tracking, or (iii) email with delivery confirmation. Notices are deemed received (i) upon receipt if delivered by courier or certified mail, or (ii) on the next business day if delivered by email with confirmation.
Notice addresses
For [Party A]:
[Name or Title]
[Company Name]
[Street Address]
[City, State, ZIP Code]
[Email Address] (if applicable)
For [Party B]:
[Name or Title]
[Company Name]
[Street Address]
[City, State, ZIP Code]
[Email Address] (if applicable)
Conditional notices clause
Conditional notices clauses ensure that notices are only effective if specific conditions are met, such as delivery to all listed contacts or acknowledgment by the recipient.
All notices under this agreement must be sent to the addresses listed below and will only be effective if delivered to all required contacts. Notices may be sent via (i) email, (ii) certified mail, or (iii) courier. Notices are deemed received (i) on the date of acknowledgment by the recipient if sent by email, (ii) three business days after dispatch if sent by certified mail, or (iii) the next business day if sent by courier.
Notice addresses
For [Party A]:
[Primary Contact Name]
[Secondary Contact Name (if applicable)]
[Email Address] (if email is allowed)
[Street Address]
[City, State, ZIP Code]
For [Party B]:
[Primary Contact Name]
[Secondary Contact Name (if applicable)]
[Email Address] (if email is allowed)
[Street Address]
[City, State, ZIP Code]
Dual-method notices clause
Dual-method notices clauses require notices to be sent via two different delivery methods to ensure redundancy and minimize the risk of non-receipt.
All notices required under this agreement must be sent using two of the following methods: (i) email, (ii) certified mail, (iii) personal delivery, or (iv) overnight courier. Notices will only be deemed received (i) on the date of delivery of the second method if both are completed within three business days, or (ii) immediately upon acknowledgment by the recipient.
Notice addresses
For [Party A]:
[Name or Title]
[Company Name]
[Street Address]
[City, State, ZIP Code]
[Email Address] (if email is allowed)
For [Party B]:
[Name or Title]
[Company Name]
[Street Address]
[City, State, ZIP Code]
[Email Address] (if email is allowed)
Delegated notices clause
Delegated notices clauses specify that notices must be sent to a designated individual or department, ensuring that only authorized recipients handle official communications.
All notices under this agreement must be sent to the designated representative(s) of the receiving party as listed below. Notices sent to individuals other than those specified will not be considered valid. Delivery may be made via (i) personal delivery, (ii) certified mail, or (iii) email, and is deemed effective (i) immediately upon acknowledgment by the designated representative if sent by email, (ii) on the next business day if sent by courier, or (iii) three business days after dispatch if sent by certified mail.
Designated representatives
For [Party A]:
[Designated Representative Name]
[Title]
[Email Address] (if email is allowed)
[Street Address]
[City, State, ZIP Code]
For [Party B]:
[Designated Representative Name]
[Title]
[Email Address] (if email is allowed)
[Street Address]
[City, State, ZIP Code]
International notices clause
International notices clauses address cross-border agreements, specifying time zones and methods tailored for international communication.
All notices under this agreement must account for differences in time zones and be delivered during the recipient's business hours. Notices may be sent via (i) email, (ii) courier, or (iii) registered international mail. Notices are deemed received (i) on the next business day in the recipient’s time zone if sent by email or courier, or (ii) five business days after dispatch if sent by registered international mail.
Notice addresses
For [Party A]:
[Name or Title]
[Company Name]
[Street Address]
[City, State, ZIP Code]
[Email Address] (if applicable)
For [Party B]:
[Name or Title]
[Company Name]
[Street Address]
[City, State, ZIP Code]
[Email Address] (if applicable)
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.