Procedures clause: Copy, customize, and use instantly
Introduction
A procedures clause outlines the specific steps or processes that must be followed in executing certain provisions of an agreement. It provides clear guidance on the required actions, timelines, and responsibilities for both parties. This clause ensures that both parties understand the necessary steps to fulfill obligations and resolve issues as they arise.
Below are templates for procedures clauses tailored to different scenarios. Copy, customize, and insert them into your agreement.
Procedure for dispute resolution
This clause outlines the procedure for dispute resolution.
In the event of a dispute arising under this Agreement, the parties agree to follow the following procedure: First, attempt informal resolution through direct negotiation between the parties. If the dispute is not resolved within [number] days, the matter will be submitted to mediation. If mediation does not resolve the dispute within [number] days, either party may pursue litigation or arbitration.
Procedure for contract amendment
This clause defines the procedure for amending the contract.
Any amendment to this Agreement must be made in writing and signed by both parties. The procedure for amending the contract is as follows: (i) a proposal for amendment must be submitted in writing by one party; (ii) the other party has [number] days to review and respond to the proposal; and (iii) any mutually agreed-upon amendments must be documented in a signed written agreement.
Procedure for breach notification
This clause defines the procedure for notifying breaches.
If either party believes that the other party has breached any provision of this Agreement, they must notify the breaching party in writing within [number] days. The notice must include the details of the alleged breach and a request for a resolution. The parties will then follow the dispute resolution procedure outlined in this Agreement.
Procedure for termination of agreement
This clause outlines the procedure for terminating the agreement.
Either party may terminate this Agreement by providing [number] days written notice to the other party. The procedure for termination is as follows: (i) the terminating party must provide written notice of intent to terminate; (ii) the notice must specify the reasons for termination; and (iii) the parties will cooperate to wind down the agreement and resolve any outstanding obligations.
Procedure for performance evaluation
This clause defines the procedure for performance evaluation.
The parties agree to evaluate the performance of each party under this Agreement on a [monthly/quarterly] basis. The procedure for performance evaluation will be as follows: (i) a performance report will be prepared by [designated party]; (ii) both parties will review the report and discuss any issues within [number] days; and (iii) any necessary corrective actions will be agreed upon and documented in writing.
Procedure for invoicing and payment
This clause outlines the procedure for invoicing and payment.
The procedure for invoicing and payment under this Agreement is as follows: (i) [Party Name] will issue an invoice for services rendered on the [due date] of each month; (ii) payment will be due within [number] days of the invoice date; and (iii) any disputes regarding the invoice must be raised in writing within [number] days of receipt, and payment will be adjusted accordingly once resolved.
Procedure for confidentiality obligations
This clause defines the procedure for maintaining confidentiality.
Both parties agree to adhere to the following procedures for maintaining confidentiality: (i) confidential information will be clearly marked as such; (ii) confidential information will be shared only with those individuals who have a need to know; and (iii) the receiving party will take all reasonable steps to protect the confidential information, including implementing security measures to prevent unauthorized access or disclosure.
Procedure for delivery of goods or services
This clause outlines the procedure for the delivery of goods or services.
The procedure for the delivery of goods or services under this Agreement is as follows: (i) [Party Name] will notify the other party of the expected delivery date; (ii) delivery will occur at the location specified in the Agreement; and (iii) the receiving party will inspect the goods or services upon receipt and notify the delivering party of any issues within [number] days.
Procedure for renewal of contract
This clause outlines the procedure for renewing the contract.
The procedure for renewing this Agreement is as follows: (i) [Party Name] will notify the other party of the intent to renew at least [number] days before the expiration of the term; (ii) both parties will review the terms of the Agreement and agree to any necessary adjustments; and (iii) the Agreement will be renewed in writing, signed by both parties.
Procedure for requesting approval
This clause defines the procedure for requesting approval.
The procedure for requesting approval under this Agreement is as follows: (i) a written request for approval must be submitted to [Party Name] specifying the matter to be approved; (ii) [Party Name] will review the request and provide a written response within [number] days; and (iii) the approval must be granted in writing by [Party Name] to be effective.
Procedure for notification of changes
This clause defines the procedure for notifying changes.
Any changes to this Agreement must be communicated in writing. The procedure for notifying changes is as follows: (i) the party requesting the change will submit a written request to the other party; (ii) the receiving party will review the request and respond within [number] days; and (iii) any agreed-upon changes will be documented in a formal amendment to the Agreement, signed by both parties.
Procedure for handling complaints
This clause defines the procedure for handling complaints.
If either party has a complaint regarding the performance or fulfillment of the Agreement, they must notify the other party in writing within [number] days. The procedure for handling complaints is as follows: (i) the party receiving the complaint will acknowledge receipt within [number] days; (ii) both parties will discuss the complaint and agree on a resolution within [number] days; and (iii) the agreed resolution will be documented and implemented promptly.
Procedure for managing disputes over contract interpretation
This clause defines the procedure for managing disputes over contract interpretation.
If a dispute arises regarding the interpretation of this Agreement, the parties agree to first attempt resolution through mediation. The mediation will take place in [location], and the mediator will be selected by mutual consent. If the dispute is not resolved within [number] days of the mediation, the parties may proceed to arbitration or litigation.
Procedure for termination due to force majeure
This clause outlines the procedure for termination due to force majeure.
If either party is unable to perform its obligations under this Agreement due to a force majeure event, the affected party must notify the other party in writing as soon as possible. The procedure for termination due to force majeure is as follows: (i) the affected party will describe the event and its impact; (ii) the parties will assess whether performance can be resumed; and (iii) if the event persists for [number] days, either party may terminate the Agreement without liability.
Procedure for handling insurance claims
This clause defines the procedure for handling insurance claims.
In the event of an incident requiring an insurance claim under this Agreement, the parties agree to follow this procedure: (i) the affected party will notify the other party within [number] days of the incident; (ii) both parties will cooperate in submitting the insurance claim; and (iii) any disputes regarding the insurance claim will be resolved through mediation or arbitration as specified in the dispute resolution clause of this Agreement.
Procedure for reporting compliance violations
This clause defines the procedure for reporting compliance violations.
Any compliance violations under this Agreement must be reported to [Party Name] immediately. The procedure for reporting violations is as follows: (i) the reporting party will submit a written notice describing the violation; (ii) [Party Name] will review the complaint and take appropriate action within [number] days; and (iii) any corrective actions will be documented and implemented promptly.
Procedure for handling defective goods
This clause defines the procedure for handling defective goods.
If any goods delivered under this Agreement are found to be defective, the procedure for handling defective goods is as follows: (i) the receiving party will notify the delivering party in writing within [number] days of discovering the defect; (ii) the delivering party will arrange for a return or replacement of the defective goods within [number] days; and (iii) if the goods are not replaced or repaired within the designated time frame, the receiving party may seek a refund or pursue further legal action.
Procedure for ensuring compliance with contract deadlines
This clause defines the procedure for ensuring compliance with contract deadlines.
The parties agree to follow the following procedure to ensure compliance with deadlines under this Agreement: (i) each party will provide a progress report [monthly/quarterly] outlining the status of its obligations; (ii) if a deadline is at risk of being missed, the party will notify the other party immediately; and (iii) both parties will work together to adjust schedules or implement corrective actions to meet the deadlines.
Procedure for responding to government inquiries
This clause defines the procedure for responding to government inquiries.
In the event that a government agency initiates an inquiry related to this Agreement, the parties agree to follow the procedure outlined below: (i) the receiving party will notify the other party within [number] days of receiving the inquiry; (ii) both parties will cooperate fully in responding to the inquiry, ensuring compliance with applicable laws; and (iii) the parties will document the response and share it promptly.
Procedure for managing security breaches
This clause defines the procedure for managing security breaches.
In the event of a security breach, the parties agree to follow these procedures: (i) the party detecting the breach will notify the other party within [number] hours; (ii) both parties will assess the nature and impact of the breach; and (iii) they will cooperate to mitigate any harm, including notifying affected individuals or authorities as required by law.
Procedure for providing written notices
This clause defines the procedure for providing written notices under the Agreement.
Any written notices required under this Agreement must be delivered to the designated representatives of each party via email or certified mail. The procedure for providing notices is as follows: (i) notices will be deemed received when sent via email or when delivered in person or by certified mail; and (ii) any change in contact information must be provided within [number] days.
Procedure for addressing third-party claims
This clause defines the procedure for addressing third-party claims.
In the event of a third-party claim related to this Agreement, the party receiving the claim will notify the other party within [number] days. The procedure for addressing third-party claims is as follows: (i) both parties will cooperate in responding to the claim; (ii) the parties will work together to determine the most effective course of action, including legal defense or settlement; and (iii) the parties will share any legal costs as outlined in this Agreement.
Procedure for appointing a mediator
This clause defines the procedure for appointing a mediator.
In the event that a dispute requires mediation under this Agreement, the parties agree to appoint a mediator by mutual consent. The procedure for appointing the mediator is as follows: (i) both parties will propose a list of potential mediators; (ii) the mediator will be selected within [number] days of the dispute arising; and (iii) if the parties cannot agree on a mediator, a mediator will be appointed by [mediation organization].
Procedure for managing delivery delays
This clause defines the procedure for managing delivery delays.
If a delay occurs in the delivery of goods or services under this Agreement, the parties agree to follow these steps: (i) the party responsible for the delay will notify the other party within [number] days; (ii) the responsible party will provide a revised delivery schedule; and (iii) the parties will agree on any necessary adjustments, including possible penalties or alternative solutions.
Procedure for applying penalties for non-compliance
This clause defines the procedure for applying penalties for non-compliance.
If either party fails to comply with the terms of this Agreement, the parties agree to follow this procedure: (i) the non-compliant party will be notified of the breach within [number] days; (ii) the parties will negotiate the penalty or corrective action to be applied; and (iii) the non-compliant party will take corrective action within [number] days or face the agreed penalty.
Procedure for responding to customer complaints
This clause defines the procedure for responding to customer complaints.
In the event of a customer complaint, the parties agree to follow the procedure outlined below: (i) the receiving party will acknowledge the complaint within [number] days; (ii) the parties will work together to resolve the complaint, ensuring customer satisfaction; and (iii) the parties will provide a written response to the customer, outlining the resolution and any corrective actions.
Procedure for handling intellectual property disputes
This clause defines the procedure for handling intellectual property disputes.
If a dispute arises regarding intellectual property under this Agreement, the parties agree to follow these steps: (i) the dispute will first be addressed through informal negotiation between the parties; (ii) if the dispute is not resolved, the parties will submit the matter to mediation; and (iii) if mediation does not resolve the issue, the parties may proceed to arbitration or litigation.
Procedure for issuing a request for proposal (RFP)
This clause defines the procedure for issuing an RFP.
The procedure for issuing an RFP under this Agreement is as follows: (i) the party issuing the RFP will prepare and submit the proposal in writing to potential vendors; (ii) the RFP will outline the project scope, requirements, and timelines; and (iii) the parties will review the proposals within [number] days of submission and select the vendor that meets the project criteria.
Procedure for handling product recalls
This clause defines the procedure for handling product recalls.
In the event that a product recall is required under this Agreement, the parties agree to follow this procedure: (i) the party initiating the recall will notify the other party within [number] hours of the decision; (ii) both parties will coordinate the logistics of the recall, including customer notification and return procedures; and (iii) the parties will bear the costs of the recall as outlined in this Agreement.
Procedure for resolving billing disputes
This clause defines the procedure for resolving billing disputes.
If a billing dispute arises, the parties agree to follow these steps: (i) the disputing party will notify the other party in writing within [number] days of receiving the disputed invoice; (ii) both parties will attempt to resolve the dispute through negotiation; and (iii) if the dispute is not resolved, the parties may submit the matter to mediation or arbitration.
Procedure for reviewing compliance with regulatory standards
This clause defines the procedure for reviewing compliance with regulatory standards.
The parties agree to conduct a review of compliance with applicable regulatory standards on a [quarterly/annual] basis. The procedure is as follows: (i) both parties will jointly prepare a compliance report; (ii) the parties will review the report and address any issues within [number] days; and (iii) any necessary corrective actions will be documented and implemented promptly.
Procedure for addressing environmental compliance issues
This clause defines the procedure for addressing environmental compliance issues.
If an environmental compliance issue arises under this Agreement, the parties agree to follow this procedure: (i) the party identifying the issue will notify the other party within [number] days; (ii) both parties will assess the situation and develop a plan to address the issue; and (iii) corrective actions will be implemented within [number] days, and the parties will cooperate to ensure continued compliance with environmental laws.
Procedure for handling warranty claims
This clause defines the procedure for handling warranty claims.
Any warranty claim under this Agreement will be handled according to the following procedure: (i) the party submitting the claim will notify the other party within [number] days of identifying the defect; (ii) the responsible party will assess the claim and arrange for repair, replacement, or refund; and (iii) if the claim is not resolved within [number] days, the party may pursue other legal remedies.
Procedure for amending payment terms
This clause defines the procedure for amending payment terms.
Any amendments to the payment terms under this Agreement must follow this procedure: (i) the party requesting the change will submit a written request outlining the proposed amendments; (ii) the other party will review the request and respond within [number] days; and (iii) if both parties agree to the changes, the amended payment terms will be documented in writing and signed by both parties.
Procedure for assigning rights and obligations
This clause defines the procedure for assigning rights and obligations.
The procedure for assigning rights and obligations under this Agreement is as follows: (i) the assigning party will provide written notice to the other party of the intended assignment; (ii) the receiving party will review the assignment and may object in writing within [number] days; and (iii) the assignment will be completed once both parties agree, and any necessary documentation will be signed.
Procedure for modifying the scope of work
This clause defines the procedure for modifying the scope of work.
Any modification to the scope of work under this Agreement must follow this procedure: (i) the requesting party will submit a written proposal outlining the desired changes; (ii) the other party will review and negotiate the changes within [number] days; and (iii) any agreed modifications will be documented in a written amendment to the Agreement, signed by both parties.
Procedure for handling force majeure events
This clause defines the procedure for handling force majeure events.
If a force majeure event occurs under this Agreement, the affected party will notify the other party within [number] days. The procedure for addressing force majeure events is as follows: (i) both parties will assess the impact of the event and determine the appropriate course of action; (ii) the parties will agree on any necessary extensions or modifications to deadlines; and (iii) if the force majeure event continues for more than [number] days, either party may terminate the Agreement.
Procedure for managing employee disputes
This clause defines the procedure for managing employee disputes.
In the event of a dispute between employees related to this Agreement, the parties agree to follow the procedure outlined below: (i) the dispute will be reported to the designated representative within [number] days; (ii) the representative will assess the issue and determine the necessary steps for resolution; and (iii) if the dispute cannot be resolved internally, the parties will agree to submit the issue to mediation or arbitration.
Procedure for confirming contract compliance
This clause defines the procedure for confirming contract compliance.
The parties agree to confirm compliance with the terms of this Agreement on a [quarterly/annual] basis. The procedure for confirming compliance is as follows: (i) both parties will prepare a compliance report detailing their respective obligations; (ii) the parties will review the report together; and (iii) any discrepancies or issues will be addressed and corrected within [number] days.
Procedure for determining liquidated damages
This clause defines the procedure for determining liquidated damages.
If liquidated damages are required under this Agreement, the procedure for determining the amount is as follows: (i) the party alleging the breach will provide notice to the other party within [number] days of identifying the breach; (ii) both parties will calculate the damages based on the agreed formula; and (iii) the final amount will be documented in writing and paid within [number] days of the breach determination.
Procedure for submitting insurance claims
This clause defines the procedure for submitting insurance claims.
In the event of an incident requiring an insurance claim under this Agreement, the affected party will notify the other party within [number] hours. The procedure for submitting insurance claims is as follows: (i) the affected party will gather all necessary documentation and submit the claim to the insurer; (ii) the other party will cooperate in providing additional information as needed; and (iii) any claims-related expenses will be shared according to the terms of this Agreement.
Procedure for reviewing contractor performance
This clause defines the procedure for reviewing contractor performance.
The parties agree to review contractor performance at [interval] intervals during the term of this Agreement. The procedure is as follows: (i) the contractor will submit a performance report; (ii) both parties will evaluate the contractor’s performance based on predefined metrics; and (iii) any performance issues will be addressed in writing, and corrective action will be agreed upon.
Procedure for handling dispute over contract terms
This clause defines the procedure for handling disputes over contract terms.
If a dispute arises over the interpretation or performance of any term of this Agreement, the parties agree to follow this procedure: (i) the dispute will be raised in writing within [number] days of identification; (ii) the parties will attempt to resolve the dispute through negotiation; and (iii) if the dispute remains unresolved, it will be submitted to mediation or arbitration, as outlined in the dispute resolution section.
Procedure for assigning project responsibilities
This clause defines the procedure for assigning project responsibilities.
The procedure for assigning responsibilities for any project or task under this Agreement is as follows: (i) the project manager will draft a list of tasks and responsibilities; (ii) both parties will review and agree on the assignment of responsibilities; and (iii) the agreed responsibilities will be documented and distributed to all relevant team members.
Procedure for dispute over contract termination
This clause defines the procedure for handling disputes over contract termination.
If a dispute arises regarding the termination of this Agreement, the parties agree to the following procedure: (i) the party initiating termination will provide written notice of termination; (ii) the terminating party will outline the reasons for termination and any outstanding obligations; and (iii) both parties will negotiate a resolution or severance package, with the option for mediation if an agreement is not reached.
Procedure for verifying product compliance
This clause defines the procedure for verifying product compliance.
In the event that product compliance must be verified under this Agreement, the parties agree to follow these steps: (i) the supplier will provide documentation or evidence of compliance; (ii) the purchaser will review the documentation and perform a compliance check; and (iii) any non-compliance issues will be addressed by the supplier, with possible remedies or return options as stipulated in this Agreement.
Procedure for approving changes to work orders
This clause defines the procedure for approving changes to work orders.
Any changes to work orders under this Agreement must follow the procedure below: (i) the party requesting a change will submit a written request detailing the proposed change; (ii) the receiving party will review the request and approve or deny it within [number] days; and (iii) if the change is approved, the updated work order will be documented and signed by both parties.
Procedure for handling late deliveries
This clause defines the procedure for handling late deliveries.
If a delivery under this Agreement is delayed, the parties agree to follow this procedure: (i) the delivering party will notify the receiving party of the delay within [number] days of the expected delivery date; (ii) both parties will agree to an updated delivery schedule; and (iii) if the delay is not resolved within the agreed time frame, the receiving party may seek compensation or other remedies.
Procedure for submitting change orders
This clause defines the procedure for submitting change orders.
Any change orders under this Agreement must be submitted in writing and follow this procedure: (i) the requesting party will submit a detailed change order to the other party; (ii) the receiving party will review the change order and respond within [number] days; and (iii) if the change is approved, it will be incorporated into the Agreement with both parties’ signatures.
Procedure for addressing product defects
This clause defines the procedure for addressing product defects.
If a product defect is discovered under this Agreement, the procedure for addressing the defect is as follows: (i) the receiving party will notify the delivering party within [number] days; (ii) the delivering party will assess the defect and offer a remedy, such as repair, replacement, or refund; and (iii) if the issue is not resolved within [number] days, the receiving party may seek further legal remedies.
Procedure for managing contract renewals
This clause defines the procedure for managing contract renewals.
The procedure for renewing this Agreement is as follows: (i) the party wishing to renew will notify the other party in writing at least [number] days before the expiration date; (ii) both parties will review the terms and agree on any necessary changes; and (iii) if the renewal is agreed upon, the new terms will be documented in an amendment to the Agreement.
Procedure for resolving issues with third-party vendors
This clause defines the procedure for resolving issues with third-party vendors.
Any dispute or issue with third-party vendors related to this Agreement will follow the procedure outlined below: (i) the affected party will notify the other party of the issue in writing; (ii) both parties will jointly address the issue with the third-party vendor; and (iii) if the issue is not resolved, the parties may choose to terminate the third-party relationship or seek alternative solutions.
Procedure for assigning liabilities
This clause defines the procedure for assigning liabilities.
The procedure for assigning liabilities under this Agreement is as follows: (i) the assigning party will notify the other party of the intended assignment; (ii) the receiving party will review and either approve or deny the assignment within [number] days; and (iii) the assignment will be formalized in writing and signed by both parties once approved.
Procedure for verifying insurance coverage
This clause defines the procedure for verifying insurance coverage.
The procedure for verifying insurance coverage under this Agreement is as follows: (i) the insured party will provide proof of coverage to the other party within [number] days of the effective date; (ii) the receiving party will verify the adequacy of coverage; and (iii) if any deficiencies are identified, the insured party will take immediate steps to remedy the issue.
Procedure for handling supply chain disruptions
This clause defines the procedure for handling supply chain disruptions.
In the event of a supply chain disruption under this Agreement, the affected party must notify the other party within [number] days. The procedure for addressing the disruption is as follows: (i) the parties will assess the impact of the disruption; (ii) the parties will develop a contingency plan to minimize delays; and (iii) if the disruption continues for [number] days, the parties may negotiate new terms or seek alternative suppliers.
Procedure for requesting performance reports
This clause defines the procedure for requesting performance reports.
The procedure for requesting performance reports under this Agreement is as follows: (i) the requesting party will submit a written request for the report to the other party; (ii) the report will be provided within [number] days of the request; and (iii) both parties will review the report and discuss any necessary actions or improvements.
Procedure for approving project changes
This clause defines the procedure for approving project changes.
Any change to the project under this Agreement must be submitted in writing to both parties. The procedure for approving changes is as follows: (i) the party requesting the change will provide a detailed proposal; (ii) both parties will review the proposal and either approve or reject it within [number] days; and (iii) if the change is approved, an amendment will be made to the project schedule and budget.
Procedure for handling unexpected costs
This clause defines the procedure for handling unexpected costs.
If unexpected costs arise under this Agreement, the party incurring the cost must notify the other party within [number] days. The procedure is as follows: (i) the affected party will provide a detailed explanation of the cost increase; (ii) both parties will discuss potential solutions or adjustments; and (iii) the parties will agree on how the cost will be handled, including any adjustments to the project budget.
Procedure for documenting work performance
This clause defines the procedure for documenting work performance.
The parties agree to document work performance under this Agreement according to the following procedure: (i) each party will submit weekly progress reports detailing their work completed; (ii) the reports will be reviewed by both parties, and any issues will be addressed promptly; and (iii) the final performance report will be submitted at the conclusion of the work, summarizing the completed tasks and any deviations from the original scope.
Procedure for addressing customer dissatisfaction
This clause defines the procedure for addressing customer dissatisfaction.
In the event of customer dissatisfaction with the goods or services provided under this Agreement, the parties agree to follow these steps: (i) the dissatisfied customer will notify the responsible party within [number] days of the issue; (ii) both parties will assess the situation and agree on a corrective action; and (iii) the corrective action will be implemented within [number] days to resolve the issue.
Procedure for agreeing on delivery schedules
This clause defines the procedure for agreeing on delivery schedules.
The procedure for agreeing on delivery schedules under this Agreement is as follows: (i) the delivering party will submit proposed delivery dates to the receiving party; (ii) the receiving party will review and approve the dates within [number] days; and (iii) any changes to the agreed schedule will require mutual consent and a written amendment.
Procedure for ensuring quality control
This clause defines the procedure for ensuring quality control.
The procedure for ensuring quality control under this Agreement is as follows: (i) the delivering party will conduct regular quality checks during the production or provision of services; (ii) any deficiencies found will be corrected promptly, and the receiving party will be notified; and (iii) both parties will conduct a final quality inspection before delivery or acceptance.
Procedure for enforcing contract terms
This clause defines the procedure for enforcing contract terms.
In the event of non-compliance with the terms of this Agreement, the affected party will follow this procedure: (i) the non-compliant party will be notified in writing of the breach; (ii) the non-compliant party will be given [number] days to remedy the breach; and (iii) if the breach is not remedied, the affected party may pursue further legal action.
Procedure for handling product returns
This clause defines the procedure for handling product returns.
If a product needs to be returned under this Agreement, the parties agree to follow this procedure: (i) the receiving party will notify the delivering party of the issue within [number] days; (ii) the delivering party will arrange for the return of the product within [number] days of notification; and (iii) any costs associated with the return will be borne by the responsible party, unless otherwise agreed.
Procedure for resolving claims of fraud
This clause defines the procedure for resolving claims of fraud.
In the event of a claim of fraud under this Agreement, the parties agree to follow these steps: (i) the party alleging fraud will notify the other party in writing with detailed information regarding the claim; (ii) both parties will investigate the claim and cooperate to resolve the issue; and (iii) if the claim remains unresolved, the parties may proceed to arbitration or litigation.
Procedure for managing third-party approvals
This clause defines the procedure for managing third-party approvals.
If third-party approvals are required under this Agreement, the procedure is as follows: (i) the party requesting approval will submit the necessary documentation to the third party for review; (ii) the requesting party will track the approval status and inform the other party of the approval outcome; and (iii) if approval is not granted, the parties will cooperate to address any concerns raised by the third party.
Procedure for handling financial audits
This clause defines the procedure for handling financial audits.
In the event of a financial audit under this Agreement, the parties agree to follow these procedures: (i) the auditing party will notify the other party of the audit within [number] days; (ii) both parties will provide the necessary documentation and access to records; and (iii) the findings of the audit will be reviewed by both parties, and any necessary adjustments will be agreed upon in writing.
Procedure for amending the scope of services
This clause defines the procedure for amending the scope of services.
The procedure for amending the scope of services under this Agreement is as follows: (i) either party may propose changes to the scope of services in writing; (ii) both parties will review the proposed amendments and negotiate any necessary adjustments; and (iii) any agreed-upon changes will be documented in a formal amendment signed by both parties.
Procedure for conducting inspections
This clause defines the procedure for conducting inspections.
The procedure for conducting inspections under this Agreement is as follows: (i) the party conducting the inspection will provide the other party with notice of the inspection at least [number] days in advance; (ii) both parties will cooperate during the inspection; and (iii) any deficiencies discovered during the inspection will be documented, and the responsible party will take corrective action within [number] days.
Procedure for handling warranty claims
This clause defines the procedure for handling warranty claims.
In the event of a warranty claim under this Agreement, the procedure is as follows: (i) the claiming party will notify the other party within [number] days of discovering the defect; (ii) the receiving party will assess the claim and determine whether the warranty applies; and (iii) if the claim is valid, the defect will be remedied by repair, replacement, or refund, as agreed.
Procedure for approving contract amendments
This clause defines the procedure for approving contract amendments.
Any amendments to this Agreement must be approved through the following procedure: (i) the party proposing the amendment will submit a written request to the other party; (ii) both parties will review the amendment and agree on any changes within [number] days; and (iii) the amendment will be documented and signed by both parties to be effective.
Procedure for managing project delays
This clause defines the procedure for managing project delays.
If there is a delay in the project schedule under this Agreement, the parties agree to follow these steps: (i) the party responsible for the delay will notify the other party within [number] days of the delay’s occurrence; (ii) both parties will assess the delay and agree on a revised schedule; and (iii) if the delay is significant, the parties may negotiate a remedy or compensation for the delay.
Procedure for handling defective services
This clause defines the procedure for handling defective services.
In the event that services provided under this Agreement are defective, the procedure is as follows: (i) the receiving party will notify the providing party within [number] days of discovering the defect; (ii) the providing party will assess the defect and arrange for re-performance or corrective action; and (iii) if the issue is not resolved within [number] days, the receiving party may seek other legal remedies.
Procedure for handling contractual obligations upon force majeure
This clause defines the procedure for handling contractual responsibilities during force majeure events.
If a force majeure event occurs under this Agreement, the affected party will notify the other party within [number] days. The procedure is as follows: (i) both parties will assess the impact on contractual obligations; (ii) an extension or modification of deadlines may be agreed upon; and (iii) if the force majeure event continues for [number] days, either party may suspend or terminate the Agreement.
Procedure for submitting requests for product customization
This clause defines the procedure for submitting requests for product customization.
Any request for customization of products under this Agreement must follow this procedure: (i) the requesting party will submit a written request with specifications; (ii) the receiving party will acknowledge receipt and provide a quote within [number] days; and (iii) upon agreement on the quote, both parties will sign an amendment to the Agreement.
Procedure for handling discrepancies in invoice amounts
This clause defines the procedure for handling discrepancies in invoice amounts.
In the event of a discrepancy between the invoiced amount and the expected amount, the parties agree to follow this procedure: (i) the receiving party will notify the invoicing party within [number] days of receiving the invoice; (ii) both parties will review the invoice and resolve any discrepancies; and (iii) if the discrepancy is not resolved within [number] days, the receiving party may withhold payment until the issue is resolved.
Procedure for managing client complaints
This clause defines the procedure for managing client complaints.
Any complaint from a client related to the goods or services provided under this Agreement will be addressed as follows: (i) the receiving party will acknowledge the complaint within [number] days; (ii) the parties will assess the complaint and agree on corrective action; and (iii) the corrective action will be implemented within [number] days, and the client will be notified of the resolution.
Procedure for obtaining regulatory approvals
This clause defines the procedure for obtaining regulatory approvals.
In the event that regulatory approval is required for the performance of this Agreement, the parties agree to follow this procedure: (i) the requesting party will submit the necessary documentation to the relevant authority; (ii) the parties will cooperate to meet any regulatory requirements; and (iii) any delays or issues regarding the approval process will be promptly communicated between the parties.
Procedure for ensuring compliance with legal requirements
This clause defines the procedure for ensuring compliance with legal requirements.
The parties agree to the following procedure to ensure compliance with applicable legal requirements: (i) each party will monitor changes in laws that may impact the Agreement; (ii) if any legal requirement is not being met, both parties will agree on corrective actions; and (iii) the parties will document and implement these actions to ensure compliance.
Procedure for addressing supplier performance issues
This clause defines the procedure for addressing supplier performance issues.
If a supplier fails to meet performance expectations under this Agreement, the procedure is as follows: (i) the affected party will notify the supplier of the issue within [number] days; (ii) the supplier will have [number] days to resolve the issue; and (iii) if the issue is not resolved, the affected party may terminate the contract or seek alternative suppliers.
Procedure for handling tax-related matters
This clause defines the procedure for handling tax-related matters.
Any tax-related issues arising under this Agreement will be addressed through the following procedure: (i) the affected party will notify the other party within [number] days of identifying the issue; (ii) the parties will cooperate to resolve any tax liabilities or reporting requirements; and (iii) any necessary adjustments will be documented and filed with the appropriate tax authorities.
Procedure for managing product recall notices
This clause defines the procedure for managing product recall notices.
If a product recall is initiated under this Agreement, the following procedure will be followed: (i) the responsible party will notify the other party within [number] hours of the recall notice; (ii) both parties will cooperate to manage the recall process, including notifying customers and arranging returns; and (iii) the parties will document the recall and take any necessary corrective actions.
Procedure for resolving conflicts of interest
This clause defines the procedure for resolving conflicts of interest.
If a conflict of interest arises during the term of this Agreement, the following procedure will be followed: (i) the party identifying the conflict will notify the other party within [number] days; (ii) both parties will evaluate the conflict and discuss potential solutions; and (iii) any action taken to resolve the conflict will be documented and implemented promptly.
Procedure for handling overdue payments
This clause defines the procedure for handling overdue payments.
If any payment under this Agreement is overdue, the following procedure will apply: (i) the affected party will notify the other party of the overdue payment within [number] days; (ii) both parties will agree on a repayment schedule or adjustment; and (iii) if the payment is not made within the agreed-upon time frame, the affected party may apply penalties or interest as specified in the Agreement.
Procedure for resolving disputes over the scope of services
This clause defines the procedure for resolving disputes over the scope of services.
In the event of a dispute regarding the scope of services under this Agreement, the procedure is as follows: (i) the party disputing the scope will notify the other party in writing within [number] days; (ii) both parties will review the scope and negotiate any necessary changes; and (iii) any agreed changes will be documented and incorporated into the Agreement.
Procedure for submitting work approvals
This clause defines the procedure for submitting work approvals.
The procedure for submitting work approvals under this Agreement is as follows: (i) the contractor will submit the completed work to the other party for review; (ii) the receiving party will review the work within [number] days and provide feedback; and (iii) the work will be approved or revised based on the feedback, and any necessary changes will be implemented before final approval.
Procedure for verifying the completion of milestones
This clause defines the procedure for verifying the completion of milestones.
The procedure for verifying milestone completion under this Agreement is as follows: (i) the party completing a milestone will notify the other party upon completion; (ii) both parties will review the milestone and agree on whether it has been completed as specified; and (iii) if the milestone is completed, the party will issue a written acknowledgment, and the next phase will commence.
Procedure for renewing business licenses
This clause defines the procedure for renewing business licenses.
The procedure for renewing business licenses under this Agreement is as follows: (i) the party responsible for renewing the license will notify the other party within [number] days of the expiration date; (ii) both parties will ensure that the necessary documentation is submitted to the appropriate authority; and (iii) the parties will cooperate to ensure the license is renewed before the expiration date.
Procedure for notifying changes to contact information
This clause defines the procedure for notifying changes to contact information.
Any changes to contact information under this Agreement must be communicated as follows: (i) the party changing its contact information will notify the other party in writing within [number] days; (ii) the change will be acknowledged by the receiving party within [number] days; and (iii) the updated contact information will be reflected in all future correspondence under the Agreement.
Procedure for obtaining customer feedback
This clause defines the procedure for obtaining customer feedback.
The procedure for obtaining customer feedback under this Agreement is as follows: (i) the party responsible for obtaining feedback will send out surveys or request feedback from customers within [number] days of service delivery; (ii) both parties will analyze the feedback and identify any necessary improvements; and (iii) the parties will implement corrective measures or adjustments based on the feedback, as appropriate.
Procedure for determining penalties for non-performance
This clause defines the procedure for determining penalties for non-performance.
If a party fails to perform its obligations under this Agreement, the following procedure will be followed: (i) the affected party will notify the non-performing party of the breach within [number] days; (ii) both parties will negotiate a penalty or remedy for the breach; and (iii) any penalties will be documented and applied as agreed upon.
Procedure for managing contractual amendments
This clause defines the procedure for managing contractual amendments.
The procedure for amending this Agreement is as follows: (i) the party requesting an amendment will submit a written request outlining the proposed changes; (ii) both parties will review the proposed amendments and agree on any necessary modifications within [number] days; and (iii) the amendment will be documented in writing and signed by both parties to be effective.
Procedure for addressing breach of representations
This clause defines the procedure for addressing breach of representations.
If a breach of any representation made under this Agreement occurs, the procedure for addressing the breach is as follows: (i) the party alleging the breach will notify the other party within [number] days of discovery; (ii) both parties will discuss the issue and determine appropriate corrective actions; and (iii) the breach will be remedied in a timely manner or, if necessary, the Agreement may be terminated.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.