Quality checks clause: Copy, customize, and use instantly
Introduction
A quality checks clause outlines the process and standards for verifying that the goods, services, or deliverables provided under an agreement meet the required quality standards. It provides both parties with clear expectations about the evaluation process, frequency, and consequences for substandard performance, ensuring that quality is maintained throughout the term of the Agreement.
Below are templates for quality checks clauses tailored to different scenarios. Copy, customize, and insert them into your agreement.
Standard quality checks clause
This version includes basic quality checks provisions.
[Party A] will conduct quality checks on the goods/services delivered by [Party B] at regular intervals. These checks will assess whether the delivered goods/services meet the specifications, standards, and requirements outlined in this Agreement. If any discrepancies are found, [Party B] will remedy the issue within [X] days at no additional cost.
Quality checks clause with provision for third-party inspections
This version allows third-party inspections.
[Party A] may, at its discretion, engage a third-party inspector to perform quality checks on the goods or services provided by [Party B]. The third-party inspector will assess compliance with the agreed standards and report findings to both parties. Any discrepancies identified by the third party must be addressed by [Party B] within [X] days.
Quality checks clause with provision for inspection at specified milestones
This version applies to specific milestones.
[Party A] will conduct quality checks at the completion of each key milestone as outlined in the project timeline. These checks will ensure that the work meets the agreed-upon specifications before moving on to the next stage of the project. If any issues are identified, [Party B] will be given [X] days to correct the discrepancies.
Quality checks clause with provision for random sampling
This version applies random sampling.
[Party A] reserves the right to perform random quality checks on [Party B]’s deliverables. Random samples will be selected for inspection, and if the sample does not meet the agreed standards, [Party B] will be required to correct the issue and submit a new sample for re-inspection.
Quality checks clause with provision for customer satisfaction feedback
This version incorporates customer feedback.
In addition to internal quality checks, [Party B] agrees to incorporate feedback from customers or end-users into the quality evaluation process. If customer feedback indicates dissatisfaction with the quality of goods or services, [Party B] will take corrective actions to resolve the issue.
Quality checks clause with provision for inspection based on industry standards
This version applies to industry standards.
[Party A] will perform quality checks based on industry-specific standards to ensure that the goods or services provided by [Party B] meet recognized benchmarks. If the goods or services fall short of these standards, [Party B] will remedy the issue within [X] days.
Quality checks clause with provision for periodic inspections
This version applies to periodic inspections.
[Party A] will conduct periodic quality checks at intervals of [X] weeks/months to ensure that [Party B] is consistently meeting the agreed standards. If any deficiencies are found, [Party B] must correct them within [Y] days.
Quality checks clause with provision for inspection upon delivery
This version applies to inspections upon delivery.
Upon delivery of goods or completion of services, [Party A] will perform quality checks to verify that the deliverables meet the agreed specifications. If the goods or services do not meet these standards, [Party B] will be required to replace or correct them at no additional cost.
Quality checks clause with provision for performance benchmarks
This version includes performance benchmarks.
[Party A] will establish specific performance benchmarks for [Party B] to meet during the term of this Agreement. Quality checks will be conducted to measure performance against these benchmarks, and any failure to meet the agreed benchmarks will result in penalties or corrective actions.
Quality checks clause with provision for inspection after each phase of work
This version applies to each work phase.
Quality checks will be conducted after the completion of each phase of work. These inspections will ensure that each phase meets the agreed standards before proceeding to the next. Any deficiencies identified will require [Party B] to make adjustments before the next phase begins.
Quality checks clause with provision for immediate correction of identified defects
This version allows for immediate corrections.
If any defects or non-conformities are identified during a quality check, [Party B] will immediately correct the issue and resubmit the goods or services for re-inspection within [X] days. Failure to correct the issue will result in termination of the Agreement.
Quality checks clause with provision for detailed inspection reports
This version includes detailed inspection reports.
Following each quality check, [Party A] will provide a detailed inspection report outlining any deficiencies or non-conformities found. [Party B] will be required to review the report and take corrective actions within [X] days.
Quality checks clause with provision for random audits
This version applies to random audits.
[Party A] reserves the right to conduct random audits of [Party B]’s processes, products, and services to verify compliance with the agreed quality standards. Any discrepancies identified during the audit will require [Party B] to take corrective actions immediately.
Quality checks clause with provision for failure to meet quality standards
This version applies when standards are not met.
If the quality checks reveal that the goods or services provided by [Party B] do not meet the agreed-upon standards, [Party A] may request replacements or modifications. If these actions are not taken within [X] days, [Party A] may terminate the Agreement.
Quality checks clause with provision for penalties for non-compliance
This version applies penalties for non-compliance.
[Party A] will impose a penalty fee of [X] dollars for every instance where [Party B] fails to meet the agreed quality standards during the checks. These penalties will be deducted from any payments due to [Party B] under the Agreement.
Quality checks clause with provision for third-party testing
This version involves third-party testing.
[Party A] reserves the right to hire a third-party testing company to conduct quality checks on [Party B]’s products or services. The costs of these third-party tests will be borne by [Party B] if the tests reveal a failure to meet the agreed quality standards.
Quality checks clause with provision for regular compliance audits
This version applies to compliance audits.
[Party A] may conduct regular compliance audits of [Party B]’s operations to ensure that all quality control processes are being followed as agreed. If any violations are found, [Party B] will be required to address them within [X] days.
Quality checks clause with provision for corrective action plan
This version requires a corrective action plan.
If a quality shortfall is identified, [Party B] will submit a corrective action plan within [X] days. This plan will detail the steps that will be taken to remedy the issue and prevent future occurrences. [Party A] must approve the corrective action plan before it is implemented.
Quality checks clause with provision for inspection based on specific criteria
This version applies to specific criteria.
[Party A] will conduct quality checks based on the following criteria: [list criteria]. If the goods or services do not meet any of these criteria, [Party B] will be required to make adjustments and re-submit them for inspection.
Quality checks clause with provision for post-delivery inspections
This version applies to post-delivery inspections.
After delivery, [Party A] will conduct a quality inspection to ensure that the goods or services meet the agreed standards. If any discrepancies are found, [Party B] will be required to remedy the issue by replacing or repairing the goods within [X] days.
Quality checks clause with provision for verification of compliance by a third party
This version applies to third-party verification.
[Party A] may request verification of compliance with the quality standards by a third-party organization. [Party B] agrees to cooperate with this verification process and take any necessary corrective actions if the third-party findings indicate non-compliance.
Quality checks clause with provision for inspection of raw materials
This version applies to raw materials inspection.
[Party A] may perform quality checks on raw materials provided by [Party B] before they are used in production. If any raw materials do not meet the agreed specifications, [Party B] will be required to replace them at no additional cost to [Party A].
Quality checks clause with provision for inspection of packaging
This version applies to packaging inspection.
As part of the quality checks, [Party A] will inspect the packaging of the goods delivered by [Party B]. Any packaging that does not meet the agreed standards for protection, labeling, or compliance with regulations will need to be corrected by [Party B] within [X] days.
Quality checks clause with provision for notification of failed inspections
This version applies to failed inspections.
If any goods or services fail the quality check, [Party A] will notify [Party B] in writing within [X] days of the inspection. [Party B] will be required to take corrective action and re-submit the goods or services for inspection within [Y] days.
Quality checks clause with provision for periodic review of standards
This version allows for periodic review of standards.
[Party A] and [Party B] agree to review the quality standards annually to ensure they remain relevant and achievable. If either party suggests updates or improvements to the standards, both parties will discuss and agree upon the changes.
Quality checks clause with provision for inspection of performance results
This version applies to performance results.
[Party A] will conduct quality checks to evaluate [Party B]’s performance against the agreed-upon metrics and deliverables. If the performance results do not meet the required standards, [Party B] will be required to remedy the shortfall at no additional cost.
Quality checks clause with provision for rework in case of non-compliance
This version requires rework.
If [Party B] fails to meet the quality standards during any inspection, [Party A] may request rework to address the deficiencies. The rework must be completed within [X] days, and no additional charge will be imposed for this correction.
Quality checks clause with provision for inspection of subcontracted work
This version applies to subcontracted work.
[Party A] may conduct quality checks on any work performed by subcontractors or third-party providers engaged by [Party B]. [Party B] will ensure that its subcontractors comply with the same quality standards required by this Agreement.
Quality checks clause with provision for penalties for repeated quality failures
This version applies penalties for repeated failures.
If [Party B] fails to meet the agreed quality standards during two consecutive inspections, a penalty of [X]% of the total value of the Agreement will be applied. Continued failure to meet quality standards will result in further penalties or termination.
Quality checks clause with provision for acceptance of goods/services
This version applies to acceptance criteria.
[Party A] will conduct quality checks upon receipt of goods or services. Acceptance of goods/services will be contingent upon meeting the agreed quality standards. If the goods or services fail to meet these standards, [Party B] will be required to replace or remedy the issue within [X] days.
Quality checks clause with provision for inspection of documentation
This version applies to documentation inspection.
[Party A] reserves the right to review all documentation, records, and reports associated with the goods or services to ensure compliance with quality standards. If any documentation fails to meet the agreed standards, [Party B] must correct the deficiencies within [X] days.
Quality checks clause with provision for inspection and testing of prototypes
This version applies to prototypes.
Prior to mass production, [Party A] will conduct quality checks and testing on any prototypes provided by [Party B]. These checks will verify compliance with the agreed specifications. If the prototypes fail to meet the standards, [Party B] will be required to make modifications before proceeding to full production.
Quality checks clause with provision for tracking quality issues
This version tracks quality issues.
[Party B] will maintain a quality log to track all quality issues identified during inspections. [Party A] reserves the right to review this log during quality checks and will require [Party B] to take corrective actions if recurrent issues are identified.
Quality checks clause with provision for external audit
This version allows external audits.
[Party A] may engage an external auditor to conduct quality audits of [Party B]'s products or services. The auditor will assess whether the goods or services meet the agreed standards, and any findings of non-compliance will require corrective actions from [Party B].
Quality checks clause with provision for remote quality assessment
This version includes remote assessments.
In the event of travel restrictions or other logistical concerns, [Party A] may conduct remote quality assessments using video conferences, live streams, or other technologies to evaluate [Party B]'s performance. If discrepancies are found, [Party B] will be required to correct them within [X] days.
Quality checks clause with provision for environmental impact evaluation
This version includes environmental impact.
As part of the quality checks, [Party A] will assess whether [Party B] is meeting environmental standards related to the production, delivery, or disposal of the goods or services. Any failures to meet environmental requirements will need to be addressed promptly.
Quality checks clause with provision for joint inspections
This version applies to joint inspections.
Both [Party A] and [Party B] will conduct joint inspections at key intervals throughout the project to assess the quality of goods or services. Both parties will participate in evaluating performance, identifying issues, and agreeing on corrective actions.
Quality checks clause with provision for inspection of post-delivery performance
This version applies after delivery.
After the goods or services have been delivered, [Party A] will conduct post-delivery inspections to verify that the final deliverables continue to meet quality standards. If any issues arise after delivery, [Party B] will be responsible for addressing them within [X] days.
Quality checks clause with provision for inspection by regulatory bodies
This version includes regulatory inspection.
[Party A] will allow relevant regulatory bodies to conduct inspections of the goods or services provided by [Party B] to ensure compliance with applicable laws and standards. Any issues raised by the regulatory bodies will need to be resolved by [Party B] within the specified timeline.
Quality checks clause with provision for inspection of product lifecycle
This version applies to product lifecycle inspections.
[Party A] reserves the right to inspect the entire lifecycle of the products or services provided by [Party B], including design, manufacturing, and delivery stages. Any non-conformities identified during the lifecycle inspections will be addressed before the final product is delivered.
Quality checks clause with provision for inspection of packaging and labeling
This version applies to packaging and labeling.
As part of the quality checks, [Party A] will inspect the packaging and labeling of all goods delivered by [Party B]. If any packaging or labeling fails to meet the agreed standards, [Party B] will be required to correct the issues before the goods are distributed.
Quality checks clause with provision for temporary acceptance with conditions
This version allows temporary acceptance.
In the event that some deliverables do not meet the agreed quality standards, [Party A] may temporarily accept the goods or services, provided that [Party B] agrees to remedy the issues within [X] days. If the issues are not resolved, the Agreement may be terminated.
Quality checks clause with provision for detailed corrective action reports
This version requires detailed reports.
If a quality issue is identified, [Party B] will submit a detailed corrective action report within [X] days. This report will outline the root cause of the issue, the steps taken to resolve it, and preventive measures to avoid future occurrences.
Quality checks clause with provision for warranty extension for quality failures
This version applies to warranty extensions.
If any goods or services fail to meet the quality standards during inspections, [Party B] will extend the warranty period for those goods or services by an additional [X] months to ensure continued compliance with the agreed quality standards.
Quality checks clause with provision for ongoing quality monitoring after delivery
This version includes ongoing monitoring.
After the goods or services have been delivered, [Party A] will continue to monitor quality on an ongoing basis. If any defects are identified post-delivery, [Party B] will be responsible for corrective actions within the timeframe specified.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.