Sign off process clause: Copy, customize, and use instantly
Introduction
A sign off process clause outlines the formal procedure for final approval of deliverables or project stages. This clause ensures that both parties clearly define the expectations, timelines, and procedures for accepting and approving work before the final approval and payment are granted.
Below are templates for sign off process clauses tailored to different scenarios. Copy, customize, and insert them into your agreement.
Standard sign off process clause
This version includes basic provisions for sign off.
Upon completion of each deliverable or project milestone, [Party B] will submit the deliverable to [Party A] for review. [Party A] will have [X] days to review the deliverable and either approve it or provide written feedback. If the deliverable meets the agreed-upon specifications, [Party A] will provide formal sign off, and payment for the deliverable will be processed. If revisions are required, [Party B] will address the feedback and resubmit the deliverable for approval.
Sign off process clause with provision for timely approval
This version applies to timely approval.
[Party A] agrees to review and sign off on each deliverable or project phase within [X] days of receipt. If no feedback or approval is provided within this time frame, the deliverable will be deemed approved, and the contract terms will proceed as scheduled. Any delays in the sign off process will result in an extension of the project timeline as agreed by both parties.
Sign off process clause with provision for multiple approvals
This version applies to multiple approvals.
For each deliverable, [Party A] will review the work in stages. Upon completion of each stage, [Party A] will provide feedback and approval before moving to the next stage. If any stage is not approved, [Party B] will revise the deliverable and resubmit it for approval before proceeding with the next stage of work.
Sign off process clause with provision for formal written sign off
This version applies to formal written sign off.
Once [Party A] completes its review of the deliverable and is satisfied with the work, [Party A] will provide formal written sign off to [Party B]. The written sign off will confirm that the deliverable meets the agreed specifications, and [Party B] will proceed to the next phase of the project or request payment.
Sign off process clause with provision for rejection and revisions
This version applies to rejection and revisions.
If [Party A] rejects a deliverable or milestone, [Party B] will be notified in writing with clear details on the reasons for the rejection. [Party B] will then have [X] days to address the concerns, revise the deliverable, and resubmit it for approval. The sign off process will continue until [Party A] is satisfied with the deliverable.
Sign off process clause with provision for agreed deadlines
This version applies to agreed deadlines.
Both parties agree to a specific deadline for the sign off of each deliverable. If [Party A] does not provide approval or feedback by the deadline, the deliverable will be considered approved, and the payment terms will proceed as outlined in this Agreement. Any necessary revisions after the deadline will be subject to a new timeline agreed upon by both parties.
Sign off process clause with provision for extension of sign off period
This version applies to extended sign off periods.
If [Party A] requires additional time to review and approve a deliverable, both parties will agree in writing to extend the sign off period. Any delays caused by the extension will result in adjustments to the project timeline, and both parties will mutually agree on the revised deadlines.
Sign off process clause with provision for quality assurance before approval
This version applies to quality assurance.
Before submitting a deliverable for approval, [Party B] will ensure that it meets the quality standards and specifications outlined in this Agreement. [Party A] will then review the deliverable and either approve or request revisions based on the agreed quality criteria. If the deliverable meets the standards, it will be formally signed off by [Party A].
Sign off process clause with provision for third-party review
This version applies to third-party review.
If either party requests an independent review of the deliverable, the deliverable will be submitted to a third-party expert for evaluation. Both parties agree to abide by the third-party’s recommendations, which may result in revisions or approval of the deliverable, as appropriate.
Sign off process clause with provision for payment upon sign off
This version applies to payment upon sign off.
[Party A] will make payment to [Party B] upon formal sign off of the deliverable. If any revisions are required, payment will be withheld until the revised deliverable is accepted. The payment will be processed within [X] days of the formal sign off by [Party A].
Sign off process clause with provision for specific sign off criteria
This version applies to specific sign off criteria.
Each deliverable must meet the following criteria before [Party A] can provide sign off:[Criteria 1][Criteria 2][Criteria 3]
[Party A] will provide feedback or approval within [X] days of submission, and payment will be made upon sign off.
Sign off process clause with provision for joint review
This version applies to joint review.
Upon completion of each deliverable, [Party A] and [Party B] will conduct a joint review to assess whether the deliverable meets the agreed-upon requirements. The final sign off will occur after both parties agree that the deliverable meets the standards, and any revisions will be handled collaboratively.
Sign off process clause with provision for electronic sign off
This version applies to electronic sign off.
[Party A] and [Party B] agree that sign off for all deliverables can be conducted electronically. Upon completion of each deliverable, [Party A] will review the deliverable and provide approval or request revisions through [electronic platform], which will be deemed equivalent to a formal written sign off.
Sign off process clause with provision for conditional approval
This version applies to conditional approval.
[Party A] may conditionally approve the deliverable, subject to final approval after certain adjustments or further testing. If conditional approval is given, [Party B] will make the required changes and resubmit the deliverable for final approval. Payment will be made only after full approval.
Sign off process clause with provision for escalation in case of dispute
This version applies to escalation in case of dispute.
In the event of a dispute regarding the sign off of a deliverable, the matter will be escalated to senior management for resolution. Both parties agree to meet within [X] days to resolve the issue and proceed with the sign off process.
Sign off process clause with provision for the completion of documentation before sign off
This version applies to completion of documentation.
Before [Party A] provides final sign off, [Party B] must submit all necessary documentation associated with the deliverable, including user manuals, technical specifications, and test reports. Only after receiving the complete documentation will [Party A] proceed with the sign off.
Sign off process clause with provision for approval of project completion
This version applies to project completion.
Upon completion of all deliverables, [Party A] will conduct a final review of the entire project. Once all deliverables have been approved, [Party A] will provide formal project completion sign off. Payment will be processed within [X] days after completion sign off.
Sign off process clause with provision for regular sign off intervals
This version applies to regular sign off intervals.
[Party B] will submit deliverables to [Party A] at regular intervals as outlined in the project schedule. After each submission, [Party A] will have [X] days to review and approve the deliverable. Delays in approval will be addressed by both parties to ensure the project remains on schedule.
Sign off process clause with provision for acceptance after correction
This version applies to acceptance after correction.
If [Party A] identifies errors or deficiencies in a deliverable, [Party B] will correct the issues and resubmit the deliverable. Once the corrections are made and reviewed, [Party A] will provide final acceptance and sign off, triggering payment for the deliverable.
Sign off process clause with provision for documentation of approval
This version applies to documentation of approval.
Each approval of a deliverable will be documented in writing, either through email or via a signed acknowledgment form. This documentation will serve as the official record of approval, and no payment will be processed until this written acknowledgment is received by [Party B].
Sign off process clause with provision for rejection of incomplete deliverables
This version applies to rejection of incomplete deliverables.
If any deliverable is deemed incomplete or failing to meet the specified requirements, [Party A] will reject the deliverable and provide a written explanation of the deficiencies. [Party B] will have [X] days to address the issues and resubmit the deliverable for review.
Sign off process clause with provision for partial sign off
This version applies to partial sign off.
[Party A] may provide partial sign off for deliverables if some components of the deliverable meet the agreed specifications while others do not. The partial sign off will be documented, and the remaining components will be revised and resubmitted for approval within [X] days.
Sign off process clause with provision for phased sign off
This version applies to phased sign off.
[Party A] and [Party B] agree to a phased sign off process where each deliverable is reviewed and approved separately before moving on to the next phase. Payment will be made after each individual deliverable has received approval, and the project will proceed in phases until completion.
Sign off process clause with provision for rejection and timeline extension
This version applies to rejection and timeline extension.
If [Party A] rejects a deliverable, [Party B] will be given an extended timeline of [X] days to correct the issues and resubmit the deliverable. The timeline for subsequent deliverables will be adjusted accordingly to accommodate the delays caused by the rejection.
Sign off process clause with provision for dispute over quality
This version applies to dispute over quality.
If there is a dispute over the quality of a deliverable, both parties agree to meet and discuss the concerns within [X] days. If an agreement cannot be reached, the matter will be submitted to a neutral third-party expert for an evaluation, and their decision will be binding on both parties.
Sign off process clause with provision for sign off in the event of a deadline breach
This version applies to sign off in the event of a deadline breach.
If a deliverable is not submitted by the agreed deadline, [Party A] reserves the right to proceed with sign off based on the best available work, with the option to withhold payment until any outstanding components are completed and reviewed.
Sign off process clause with provision for final review after all deliverables are complete
This version applies to final review.
After all deliverables have been submitted, [Party A] will conduct a final review of all items to ensure they meet the contract terms and specifications. Once all deliverables are reviewed and approved, [Party A] will issue the final sign off and payment will be made.
Sign off process clause with provision for agreed upon timelines for revisions
This version applies to timelines for revisions.
If [Party A] requests revisions to any deliverable, [Party B] agrees to make the necessary revisions within [X] days. Upon resubmission of the revised deliverable, [Party A] will review and provide final sign off within [X] days.
Sign off process clause with provision for additional review for high-priority deliverables
This version applies to high-priority deliverables.
If a deliverable is marked as high-priority, [Party A] agrees to review it on an expedited basis within [X] days. Final approval will be provided promptly, and payment for high-priority deliverables will be processed as soon as sign off is given.
Sign off process clause with provision for reviewing deliverables in context
This version applies to reviewing deliverables in context.
When reviewing a deliverable, [Party A] will consider the deliverable in the context of the entire project. If any deliverable is dependent on prior work, [Party A] will ensure that all components of the project are aligned before giving sign off.
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