Documentation definition: Copy, customize, and use instantly
Introduction
The term "Documentation" refers to written or electronic records and materials that serve to provide evidence or clarification on a particular matter. It is crucial in contracts to define the specifics of documents, agreements, and records to ensure clarity, verification, and compliance with legal and procedural requirements.
Below are various examples of how "Documentation" can be defined in different contexts. Copy the one that fits your needs, customize it, and use it in your contract.
Definition of "Documentation" as legal records
This definition ties "Documentation" to formal, legally binding documents.
"Documentation" means all legal records, contracts, agreements, and certificates that are required or used to verify compliance, obligations, or terms agreed upon in a legal context.
Definition of "Documentation" as project-related materials
This definition connects "Documentation" to materials that support project work.
"Documentation" refers to the collection of records, including project plans, progress reports, and specifications, that provide a comprehensive overview of a project’s execution and outcomes.
Definition of "Documentation" as compliance records
This definition links "Documentation" to records ensuring compliance with regulations.
"Documentation" means any records, reports, or forms that are maintained by an organization to demonstrate compliance with applicable laws, regulations, or industry standards.
Definition of "Documentation" as technical documents
This definition applies "Documentation" to technical support materials.
"Documentation" refers to user manuals, system specifications, schematics, and other technical documents that provide instructions, support, and details related to the operation or maintenance of a product or service.
Definition of "Documentation" as financial records
This definition ties "Documentation" to records related to financial transactions.
"Documentation" means all financial records, such as receipts, invoices, ledgers, statements, and reports that substantiate transactions and reflect the financial status of the organization.
Definition of "Documentation" as employee records
This definition connects "Documentation" to employment-related materials.
"Documentation" refers to records related to employee status, such as employment contracts, performance reviews, payroll data, and other materials used to manage employment matters.
Definition of "Documentation" as supporting documents
This definition links "Documentation" to materials that support claims or applications.
"Documentation" means all supplementary records, certificates, or proof of information provided to support a claim, application, or request under a specific agreement or contract.
Definition of "Documentation" as legal filings
This definition applies "Documentation" to official filings with regulatory bodies.
"Documentation" refers to all documents filed with governmental or regulatory bodies, such as registrations, certifications, legal forms, and submissions required to comply with the law.
Definition of "Documentation" as contract records
This definition ties "Documentation" to the formal records of contracts.
"Documentation" means any formal written records of agreements, contracts, amendments, or terms executed between parties as part of their contractual obligations.
Definition of "Documentation" as correspondence
This definition connects "Documentation" to written communications.
"Documentation" refers to all written communications, including letters, emails, and memos, exchanged between parties to confirm details, agreements, or discussions that are relevant to the contract.
Definition of "Documentation" as environmental records
This definition links "Documentation" to environmental management records.
"Documentation" means records related to environmental compliance, including reports, audits, certifications, and records demonstrating adherence to environmental regulations or practices.
Definition of "Documentation" as inventory records
This definition applies "Documentation" to records tracking inventory.
"Documentation" refers to records maintained to track inventory, including stock levels, purchase orders, invoices, and shipping documents, for the purpose of managing goods and materials.
Definition of "Documentation" as intellectual property records
This definition ties "Documentation" to materials related to intellectual property.
"Documentation" means all records related to the protection of intellectual property, such as patents, trademarks, copyrights, and agreements regarding ownership and licensing.
Definition of "Documentation" as tax records
This definition connects "Documentation" to records required for tax purposes.
"Documentation" refers to all records maintained for tax purposes, including tax returns, supporting schedules, receipts, and other materials required by tax authorities to verify taxable income and deductions.
Definition of "Documentation" as technical support documents
This definition links "Documentation" to materials for customer service or support.
"Documentation" means all materials provided to customers for the purpose of assisting them in understanding and using products or services, such as FAQs, troubleshooting guides, and help manuals.
Definition of "Documentation" as legal evidence
This definition applies "Documentation" to evidence in legal matters.
"Documentation" refers to any written or recorded materials that can be used as evidence in legal proceedings, including contracts, invoices, communications, and other records relevant to the case.
Definition of "Documentation" as project specifications
This definition ties "Documentation" to detailed project information.
"Documentation" means a set of detailed written materials outlining the scope, specifications, requirements, and parameters of a project or initiative, typically used to guide its execution.
Definition of "Documentation" as audit records
This definition connects "Documentation" to materials used for auditing purposes.
"Documentation" refers to the records that are reviewed during an audit, including financial statements, receipts, transaction logs, and other materials required for auditing compliance.
Definition of "Documentation" as data records
This definition links "Documentation" to records containing data or information.
"Documentation" means all records that contain data or information necessary for operations, analysis, or decision-making, including databases, spreadsheets, and analytical reports.
Definition of "Documentation" as historical records
This definition ties "Documentation" to materials that preserve historical information.
"Documentation" means written or electronic records that provide historical details and context about past events, decisions, or activities within an organization.
Definition of "Documentation" as regulatory documents
This definition connects "Documentation" to materials required for regulatory compliance.
"Documentation" refers to any documents that are required by regulatory bodies to demonstrate adherence to specific legal or compliance standards, such as permits, licenses, and compliance reports.
Definition of "Documentation" as business records
This definition links "Documentation" to documents essential for business operations.
"Documentation" means all records that are necessary for the operation of a business, including business licenses, employee records, contracts, and tax filings.
Definition of "Documentation" as contract amendments
This definition applies "Documentation" to documents that modify original agreements.
"Documentation" refers to any written amendments, modifications, or addenda to existing contracts, including the terms, conditions, or provisions that have been altered or added.
Definition of "Documentation" as financial statements
This definition ties "Documentation" to financial reporting records.
"Documentation" means all financial records, including balance sheets, income statements, cash flow statements, and supporting notes, that provide an overview of a company’s financial status.
Definition of "Documentation" as intellectual property agreements
This definition connects "Documentation" to legal documents related to intellectual property.
"Documentation" refers to the legal records governing intellectual property, including patents, trademarks, copyrights, licensing agreements, and other related contracts.
Definition of "Documentation" as audit documentation
This definition links "Documentation" to materials collected during an audit.
"Documentation" means all materials and records, such as financial statements, receipts, and audit trails, that are reviewed during an audit to ensure accuracy and compliance with accounting standards.
Definition of "Documentation" as policy manuals
This definition applies "Documentation" to organizational policy guidelines.
"Documentation" refers to written manuals and guides that outline an organization’s policies, procedures, rules, and regulations for its employees and stakeholders.
Definition of "Documentation" as training materials
This definition ties "Documentation" to materials used for education and training purposes.
"Documentation" means any written or recorded instructional materials, such as guides, manuals, and online courses, that are used for training employees or other individuals.
Definition of "Documentation" as insurance policies
This definition connects "Documentation" to records related to insurance coverage.
"Documentation" refers to records that contain the details of insurance policies, including coverage terms, premiums, claims history, and other relevant information.
Definition of "Documentation" as system configurations
This definition links "Documentation" to technical configuration records.
"Documentation" means detailed records of system settings, configurations, and customizations, including any documentation related to software or hardware installations and upgrades.
Definition of "Documentation" as permits and licenses
This definition applies "Documentation" to official permits and licenses.
"Documentation" refers to all permits, licenses, certifications, and official approvals required to legally operate or engage in specific activities or business ventures.
Definition of "Documentation" as user guides
This definition ties "Documentation" to instructions for product use.
"Documentation" means all user guides, instruction manuals, and FAQs that assist customers or employees in using or understanding a product, system, or service.
Definition of "Documentation" as health records
This definition connects "Documentation" to medical or health-related materials.
"Documentation" refers to medical records, treatment histories, prescriptions, and any other health-related documents that are used for patient care or medical purposes.
Definition of "Documentation" as environmental impact reports
This definition links "Documentation" to records related to environmental assessments.
"Documentation" means reports, assessments, and studies that detail the environmental impact of activities, including environmental impact assessments (EIAs) and sustainability reports.
Definition of "Documentation" as company bylaws
This definition applies "Documentation" to corporate governance materials.
"Documentation" refers to official company bylaws, articles of incorporation, and other governance documents that define the management structure and operational rules of a corporation.
Definition of "Documentation" as shipping records
This definition ties "Documentation" to materials related to logistics and transportation.
"Documentation" means all records associated with the shipping of goods, including bills of lading, shipping manifests, customs declarations, and delivery receipts.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.