Additional documents: Overview, definition and example
What are additional documents?
Additional documents refer to supplementary or supporting documents that are required or referenced as part of a primary agreement or transaction. These documents provide further clarification, detail, or support to the main contract or agreement. They may be necessary for compliance, to outline specific terms, or to formalize certain aspects of the agreement that are not fully covered by the primary document. Additional documents can include addendums, exhibits, schedules, appendices, or ancillary agreements that help to clarify or modify the primary contract.
For example, in a real estate transaction, the primary sales agreement might reference additional documents like property inspection reports, financing agreements, or title transfer forms.
Why are additional documents important?
Additional documents are important because they provide further details or qualifications that are essential for the full implementation of a contract or agreement. These documents help ensure that all aspects of the deal are addressed and that there is no ambiguity in the terms. They can clarify complex issues, specify performance milestones, outline schedules, or ensure legal compliance by referencing additional requirements.
Incorporating additional documents into contracts helps ensure that all parties are fully aware of their rights and obligations, preventing misunderstandings or disputes down the road.
Understanding additional documents through an example
A company enters into a contract with a supplier for the provision of raw materials. The main agreement outlines the general terms of the sale, while additional documents like a delivery schedule, payment terms, and quality assurance specifications are attached to provide more detailed guidance on the execution of the contract. These additional documents ensure that the supplier understands the precise expectations for delivery and performance.
An example of an additional documents clause
Here’s how an additional documents clause might appear in a contract:
“The Parties acknowledge that this Agreement is supplemented by the following additional documents, which are hereby incorporated by reference: (1) Exhibit A: Delivery Schedule, (2) Exhibit B: Payment Terms, (3) Exhibit C: Quality Control Specifications. In the event of any conflict between the provisions of these documents and the Agreement, the provisions of the Agreement shall govern, unless otherwise expressly stated in the additional documents.”
Conclusion
Additional documents play a crucial role in providing clarity, detail, and supplemental information to primary contracts or agreements. They help outline specific terms, conditions, or requirements that are necessary for the proper execution of the contract. By clearly defining the role of these documents in the agreement, both parties can avoid ambiguity and ensure that all aspects of the agreement are covered and understood.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.