Advance request: Overview, definition, and example
What is an advance request?
An advance request refers to a formal request made to secure something ahead of its usual time or expected date. In a business or contractual context, it typically involves asking for payment, services, or approval before they are typically due or before an event happens. Advance requests are commonly seen in situations like requesting upfront payment for goods or services, early approval for a project, or early delivery of materials.
For example, a supplier might request an advance payment before delivering goods, or a contractor might ask for an advance to cover initial expenses before beginning a project.
Why is an advance request important?
An advance request is important because it helps secure resources or funds before an obligation or activity is completed. This can provide security to the party making the request, ensuring they have the necessary funds or approvals to proceed with their work. It also helps in managing cash flow, especially for businesses that need capital before the full payment is made, or for projects that require initial investment before they can begin.
For businesses, it offers the ability to fund operations or projects upfront, while for clients or partners, it guarantees that work or delivery will proceed without financial hindrances.
Understanding advance request through an example
Let’s say a freelance graphic designer is hired to create a series of marketing materials. Before starting the project, the designer submits an advance request for 50% of the agreed payment upfront. The client agrees, paying the advance, and the designer begins working on the project. The advance request ensures the designer is compensated for their time and resources before the final deliverables are submitted.
In another case, a construction company agrees to build a new office building but requests an advance payment for materials and labor before the project starts. The advance helps the construction company secure the necessary supplies and hire workers to begin the project.
An example of an advance request clause
Here’s how a clause like this might appear in a contract:
“The Supplier may request an advance payment of [X%] of the total contract price before commencing work, with the remaining balance due upon completion of the project.”
Conclusion
An advance request provides the opportunity for a party to secure necessary resources, payment, or approval ahead of the usual time. It ensures that the party making the request can proceed with their work or obligations without facing financial obstacles. For businesses, understanding when and how to use advance requests can improve cash flow and facilitate smooth project execution, while ensuring commitments are met by both sides.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.