Applicable documents: Overview, definition, and example
What are applicable documents?
Applicable documents refer to the specific documents, rules, regulations, agreements, or other written materials that are relevant to a particular process, project, or contract. These documents provide the necessary information, guidelines, or terms that need to be followed or adhered to during the execution of an agreement or task. In business and legal contexts, applicable documents might include contracts, policies, manuals, technical specifications, legal notices, or any other documentation that directly applies to the subject matter at hand.
In simpler terms, applicable documents are the relevant papers or guidelines that must be considered or followed in a particular situation or process.
Why are applicable documents important?
Applicable documents are important because they ensure that all parties involved in a business or legal agreement have the necessary information to follow the correct procedures, meet requirements, and comply with terms. These documents outline expectations, responsibilities, and processes, helping to avoid confusion and disputes. By clearly identifying the documents that are relevant to a specific task or agreement, businesses can ensure that everything runs smoothly and according to plan.
For SMB owners, identifying and referencing the correct applicable documents is crucial for ensuring compliance, meeting legal obligations, and avoiding mistakes during the execution of projects or agreements.
Understanding applicable documents through an example
Let’s say your business is entering into a contract with a vendor to supply raw materials. The contract includes references to several applicable documents, such as product specifications, quality control standards, and delivery schedules. These documents are all considered applicable because they provide the details necessary to ensure that both parties fulfill their obligations properly. For example, the vendor must adhere to the quality control standards outlined in the applicable documents to ensure the materials meet the required specifications.
In this case, the applicable documents serve as the guidelines and requirements that both parties must follow.
Example of an applicable documents clause
Here’s an example of what an applicable documents clause might look like in a contract:
“The Parties agree that the following documents shall apply to this Agreement and form part of the contractual obligations: [list of applicable documents such as technical specifications, schedules, policies, etc.]. In the event of any conflict between the Agreement and the applicable documents, the provisions of the Agreement shall prevail.”
Conclusion
Applicable documents are essential for ensuring clarity and compliance in business agreements, contracts, and projects. For SMB owners, understanding which documents are applicable in any given situation helps ensure that all legal, operational, and procedural requirements are met. By referencing and adhering to the correct applicable documents, businesses can streamline operations, avoid misunderstandings, and maintain a smooth working relationship with all parties involved.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.