Data subject requests: Overview, definition, and example
What is a data subject request?
A data subject request refers to a request made by an individual (the data subject) to an organization that holds their personal data. Under data protection laws like the GDPR (General Data Protection Regulation), individuals have the right to request access to, correction of, deletion of, or restriction on the use of their personal data. This allows individuals to take control over their data and ensure it is handled appropriately by organizations.
For example, a customer can make a data subject request to a company to access the information the company holds about them, correct any inaccuracies, or delete their account entirely.
Why are data subject requests important?
Data subject requests are important because they give individuals greater control over their personal information. These rights are essential for ensuring transparency, accountability, and trust between organizations and their customers. For businesses, handling these requests properly is crucial for complying with data protection laws and avoiding potential fines or legal consequences.
Having a clear process for managing data subject requests also helps businesses build trust with customers, demonstrating that they respect privacy and are committed to safeguarding personal data.
Understanding data subject requests through an example
Imagine a person named Sarah who signed up for an online store but no longer wishes to receive marketing emails. Sarah can submit a data subject request asking the store to remove her personal information from their email list. If the company receives the request, they must ensure that Sarah's data is deleted or, at least, no longer used for marketing purposes.
In another example, John wants to know what personal data an online service provider has on file for him. He submits a data subject request to the company, and they must provide him with all the personal data they store, including transaction history or contact details.
An example of a data subject request clause
Here’s how a clause for handling data subject requests might appear in a contract:
“The Parties acknowledge that, under applicable data protection laws, the Data Subject has the right to submit requests regarding their personal data, including access, correction, deletion, and restriction. The Company agrees to respond to such requests within the time frame required by applicable law.”
Conclusion
Data subject requests are a key part of modern data protection, allowing individuals to manage their personal information. For businesses, it is essential to have a clear process in place for responding to these requests in a timely and compliant manner. By respecting these rights, organizations can build trust with their customers and ensure they are adhering to privacy regulations.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.