Delivery by facsimile: Overview, definition, and example
What is delivery by facsimile?
Delivery by facsimile refers to sending documents, contracts, or other communications via fax (facsimile machine) as a method of transmitting information. This process allows a document to be sent quickly over a telephone line to a receiving machine, which prints out an exact copy of the document. In legal or business contexts, delivery by facsimile is often used as an accepted method of transmitting signed documents or notices, especially when speed is crucial or when parties are in different locations.
In simpler terms, delivery by facsimile means sending a document by fax instead of using traditional mail or email.
Why is delivery by facsimile important?
Delivery by facsimile is important because it provides a quick and efficient way to send documents across distances. It is commonly used for legal, financial, or contractual communications that need to be delivered urgently or in a format that can be easily reproduced. While email has become a more popular method for document transmission, fax is still sometimes required or preferred in certain situations due to legal or industry standards.
For SMB owners, understanding when and how to use delivery by facsimile can ensure that important documents are transmitted securely and promptly, especially in industries where faxed documents are still commonly accepted.
Understanding delivery by facsimile through an example
Imagine you are in a business agreement with a supplier, and you need to send them a signed contract as quickly as possible. Instead of mailing a physical copy or scanning and emailing it, you choose to send the signed contract via fax. The supplier receives an exact copy of the document almost instantly, ensuring that the contract is executed without delay.
In this example, delivery by facsimile provides a fast and reliable method of transmitting the signed contract, ensuring timely completion of the deal.
Example of a delivery by facsimile clause
Here’s an example of what a delivery by facsimile clause might look like in a contract:
“Any notices, documents, or communications required under this Agreement may be delivered by facsimile transmission to the receiving party’s designated fax number. Such delivery will be deemed effective upon receipt of the transmission, provided that the sender retains proof of transmission.”
Conclusion
Delivery by facsimile is a fast and reliable way to send documents, especially when time is of the essence or when required by industry standards. For SMB owners, understanding the legal acceptability and benefits of delivering documents via fax can help streamline communications and ensure that important documents are received and processed quickly. Although faxing has been largely replaced by digital methods like email, it remains a useful tool in certain business and legal contexts.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.