Duplicate originals: Overview, definition, and example
What are duplicate originals?
Duplicate originals refer to identical copies of a document, such as a contract or agreement, that are signed by the parties involved. Each copy is considered an original and holds the same legal validity and enforceability. This practice ensures that all parties have an equally authoritative version of the agreement for their records.
For example, in a lease agreement, the landlord and tenant may each retain a signed copy of the document, with both considered duplicate originals.
Why are duplicate originals important?
Duplicate originals are important because they provide each party with a legally valid copy of the agreement, ensuring transparency and mutual accountability. They help avoid disputes by giving all parties access to the same version of the document, including the terms and signatures.
For businesses, using duplicate originals promotes good record-keeping practices and ensures that each party can independently enforce the agreement if necessary. This is particularly useful in transactions involving multiple parties or jurisdictions.
Understanding duplicate originals through an example
Imagine two companies enter into a partnership agreement. To formalize the agreement, they sign two identical copies of the contract. Each company retains one signed copy, with both considered duplicate originals. If a dispute arises, either company can present their signed copy in court as valid evidence of the terms agreed upon.
In another example, a client hires a contractor to complete a project, and they sign two copies of the service agreement. Both the client and contractor keep one signed copy as a duplicate original to ensure they have the same record of their obligations.
An example of a duplicate originals clause
Here’s how a duplicate originals clause might appear in a contract:
“This Agreement may be executed in duplicate originals, each of which shall be deemed an original and shall have the same legal effect. Each party shall retain one executed copy for their records.”
Conclusion
Duplicate originals ensure that all parties to an agreement have legally valid copies of the document, promoting transparency and accountability. For businesses, this practice reduces the risk of disputes and ensures that everyone involved has an identical, enforceable version of the agreement. Including a clause about duplicate originals in contracts helps formalize this practice and supports good record-keeping.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.