Please note: Overview, definition, and example
What is "please note"?
"Please note" is a polite phrase used to draw attention to important information or a key point within a communication. It is commonly used in business, legal, and formal contexts to highlight something that the reader or listener should be aware of, remember, or act upon. It serves as a way to ensure that crucial details are not overlooked and helps to provide clarity in the message being conveyed.
In formal writing, "please note" is typically followed by a statement or instruction that is essential for the recipient to consider or follow.
Why is "please note" important?
"Please note" is important because it directs attention to a particular piece of information that the sender wants to emphasize. By using this phrase, the sender ensures that critical details are noticed and considered by the recipient, reducing the chance of misunderstandings or oversight. It’s especially useful in contracts, notices, emails, and other forms of communication where clarity is essential.
For businesses and legal professionals, using "please note" helps communicate important terms, deadlines, or conditions that may affect decisions or actions. It also conveys politeness while ensuring the recipient understands the importance of the information.
Understanding "please note" through an example
Imagine a company, Company A, is sending an email to clients about a new policy update. To ensure clients understand the change, the email includes "please note" to emphasize the importance of the new policy:
"Please note that our return policy has changed. Effective immediately, returns will only be accepted within 30 days of purchase."
In another example, a law firm sends a letter to a client regarding an upcoming filing deadline. The firm uses "please note" to highlight the urgency of the matter:
"Please note that the filing deadline for your case is approaching. All required documents must be submitted by Friday, September 30th."
An example of "please note" clause
Here’s how "please note" might appear in a formal document or contract:
"Please note that the warranty period for the product begins on the date of delivery and lasts for 12 months. Any claims made after this period will not be accepted."
Conclusion
"Please note" is a valuable phrase in formal and professional communications, used to highlight important information or instructions that require attention. By using this phrase, you can ensure that critical details are emphasized and understood by the recipient, helping to prevent misunderstandings and ensuring that the necessary actions are taken. Whether in emails, contracts, or notices, "please note" is an effective way to guide the recipient’s focus to essential points in the communication.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.