Project description: Overview, definition, and example
What is a project description?
A project description is a clear and concise summary of a project, outlining its objectives, scope, deliverables, timeline, and any key requirements. It serves as a foundational document that communicates the project’s purpose and expectations to all stakeholders, ensuring everyone involved has a shared understanding of the work to be done.
For example, a project description for building a website might include details about the target audience, key features, expected completion date, and design preferences.
Why is a project description important?
A project description is important because it sets the stage for successful project planning and execution. It ensures that all parties, from team members to clients, understand the project’s goals and deliverables. A well-crafted project description minimizes misunderstandings, defines the scope of work, and provides a reference point for tracking progress.
For SMBs, a clear project description is essential for aligning internal teams and external vendors, managing client expectations, and reducing the risk of scope creep or disputes.
Understanding a project description through an example
Imagine a small business hiring a contractor to renovate their office space. The project description might include:
- The goal: Create a modern and functional workspace for 10 employees.
- The scope: Renovate the main office, add a conference room, and install new lighting.
- The timeline: Completion within eight weeks.
- The deliverables: A detailed floor plan, a schedule of milestones, and final construction.
This project description ensures both the business and the contractor are aligned on what the project entails, avoiding any confusion or unexpected surprises.
In another scenario, a software development company might create a project description for a mobile app. It could detail:
- The objective: Build a user-friendly app for online appointment booking.
- The scope: Develop iOS and Android versions, integrate payment systems, and include a calendar feature.
- The timeline: Deliver a functional prototype in three months.
- The deliverables: Completed app, user documentation, and ongoing technical support.
An example of a project description clause
Here’s how a project description clause might appear in a contract:
“The Project involves the design, development, and implementation of a [specific deliverable, e.g., e-commerce website] for [Client Name]. The scope includes [key tasks or deliverables], to be completed within [timeframe]. Any changes to the Project Description must be agreed upon in writing by both parties.”
Conclusion
A project description provides a clear blueprint for what a project aims to achieve and how it will be executed. It ensures all stakeholders are aligned, minimizing misunderstandings and keeping the project on track. A well-defined project description is a critical tool for setting expectations, managing resources effectively, and achieving successful outcomes. Including this in contracts or agreements ensures everyone involved understands the scope, objectives, and deliverables, reducing the risk of conflicts or misaligned priorities.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.