Security exceptions: Overview, definition, and example
What are security exceptions?
Security exceptions refer to specific situations where security policies, measures, or obligations may not apply or can be temporarily adjusted due to operational, legal, or emergency circumstances. These exceptions are often outlined in contracts, cybersecurity policies, and regulatory frameworks to address scenarios where strict compliance is impractical or poses unintended risks.
For example, a company with strict data encryption requirements might allow an exception if compliance with those requirements would cause a critical delay in responding to a cybersecurity threat.
Why are security exceptions important?
Security exceptions provide flexibility in applying security policies while maintaining operational efficiency. They help businesses and organizations balance security compliance with practical needs, such as system maintenance, emergency access, or regulatory exemptions.
For businesses, defining security exceptions in contracts ensures clarity about when deviations are permitted, who can approve them, and what safeguards must still be in place. Without clear guidelines, security exceptions could be misused, leading to increased risks of data breaches or compliance violations.
Understanding security exceptions through an example
Imagine a company enforces a strict multi-factor authentication (MFA) policy for all employees. However, during a system outage, employees temporarily cannot use MFA to access critical business applications. The company has a security exception policy that allows IT administrators to disable MFA in emergencies, provided they log the event and reinstate security measures as soon as possible.
In another scenario, a government contractor handling sensitive data is required to store all information on secure servers. However, an exception is granted for a specific project where the data must be processed on an external system due to compatibility issues. The exception is documented, approved by security officials, and includes risk mitigation measures.
An example of a security exceptions clause
Here’s how a security exceptions clause might appear in a contract:
“Notwithstanding the security requirements set forth in this Agreement, the Parties acknowledge that exceptions may be granted in specific circumstances where compliance is impractical or would significantly hinder operations. Any security exceptions must be documented, approved in writing by the responsible security officer, and include appropriate risk mitigation measures.”
Conclusion
Security exceptions provide necessary flexibility in applying security policies while ensuring that risks are managed appropriately. By clearly defining when and how exceptions can be granted, businesses can maintain both security and operational efficiency without compromising compliance.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.