Sincerely: Overview, definition, and example
What is "sincerely"?
Sincerely is a commonly used closing phrase in formal letters, emails, and other types of correspondence. It is a polite and professional way to end a communication, often expressing genuine respect and sincerity towards the recipient. The phrase is typically followed by the sender's name or signature. "Sincerely" is often used in both business and personal correspondence, especially when the sender wishes to convey formality, respect, and good intentions.
For example, a letter to a client might conclude with "Sincerely, [Your Name]," as a courteous and professional closing.
Why is "sincerely" important?
The word sincerely is important because it adds a tone of professionalism and politeness to correspondence. It is a way to show the recipient that the message was sent with genuine care or respect, which can help strengthen relationships, whether in business or personal communications. Using "sincerely" also helps maintain a level of formality and demonstrates that the sender takes the communication seriously.
For businesses, using "sincerely" ensures that messages maintain a professional tone, which is essential for building and maintaining professional relationships with clients, partners, and stakeholders. For individuals, it conveys warmth and respect when communicating formally or in situations that require a polite tone.
Understanding "sincerely" through an example
Imagine you are writing a formal email to a colleague requesting assistance with a project. You write the body of the email, explaining your needs, and end the message with:
"Thank you for your time and consideration. I look forward to hearing from you soon. Sincerely, [Your Name]"
This ending ensures that the tone remains respectful and professional while leaving a positive impression.
In another example, a company sends a letter to a client confirming an agreement. The letter ends with:
"We are excited to begin working with you and are committed to providing excellent service. Sincerely, [Company Name]"
Example of "sincerely" in a letter
Here’s how sincerely might appear at the end of a formal letter:
"Thank you for your attention to this matter. We look forward to your prompt response. Sincerely, [Your Name]"
Conclusion
Sincerely is a formal, respectful closing used in letters and emails to show professionalism and genuine respect for the recipient. Whether in business or personal communication, it helps convey a courteous and sincere tone, enhancing the effectiveness of the message.
For businesses and individuals alike, ending correspondence with "sincerely" is an important part of maintaining polite, professional communication, reinforcing positive relationships, and ensuring clarity and respect in the message.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.