Technical specifications: Overview, definition, and example
What are technical specifications?
Technical specifications are detailed descriptions of the requirements, features, and standards that a product, service, or system must meet. These specifications outline how something should function, its components, performance expectations, and how it should be used or installed. In contracts, technical specifications help ensure that all parties are on the same page about what is being delivered, preventing misunderstandings and ensuring that the product or service meets the agreed-upon standards.
For example, in a contract for a new software application, the technical specifications would outline the system requirements, compatibility with different devices, and the features the software should have, such as security standards or response time.
Why are technical specifications important?
Technical specifications are important because they clearly define the expectations for a project or product. By setting precise parameters, they help ensure that the work or product is completed to the right standards and minimizes the risk of defects or failure. In business, having clear technical specifications can also protect parties from disputes by providing a reference point for what was agreed upon.
For vendors and manufacturers, technical specifications serve as a blueprint for the product or service they are developing. For buyers, these specifications act as a guarantee that they will receive the expected quality and functionality.
Understanding technical specifications through an example
Imagine a company hiring a contractor to build a custom website. The technical specifications for the website would outline requirements such as the preferred programming languages, design elements, integration with payment systems, and mobile responsiveness. These specifications ensure that the final website meets the business's needs and functions as expected.
In another example, a construction company is hired to build a warehouse. The technical specifications would detail the materials to be used, the construction methods, the dimensions, and safety standards. These details ensure that the warehouse is built according to the client’s needs and complies with regulations.
Example of a technical specifications clause
Here’s how a clause for technical specifications might appear in a contract:
“The Contractor agrees to deliver the product in accordance with the technical specifications outlined in Exhibit A, including all required features, performance standards, and compliance with applicable regulations.”
Conclusion
Technical specifications are essential to define the requirements and standards for products, services, or systems. By specifying the exact expectations, they help ensure that all parties involved meet the agreed-upon terms, reducing the risk of misunderstandings or substandard deliverables. Including clear technical specifications in contracts ensures both parties are aligned and that the final result meets the necessary quality and functionality.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.