Telecopy: Overview, definition, and example
What is a telecopy?
A telecopy, often referred to as a fax or facsimile, is a method of sending scanned copies of documents over a telephone line. The document is converted into electronic data by the sending fax machine, transmitted via phone lines, and then printed out by the receiving fax machine. Telecopying is commonly used for sending official documents, contracts, forms, or any type of paperwork that needs to be quickly transmitted from one location to another.
For example, a business might send a signed contract to a client using a telecopy machine, allowing the client to receive a copy of the document almost instantly.
Why is telecopy important?
Telecopy is important because it provides a quick and efficient way to send and receive important documents, especially when physical mail or email is not an option. Despite the rise of digital communication tools, telecopy remains a useful method for sending legal, financial, and confidential documents that require immediate delivery. It is still widely used in various industries, including healthcare, law, and government.
For businesses, using a telecopy provides a simple and reliable way to transmit documents that need to be signed or processed quickly, even if the recipient is not online or using email. For individuals, it offers a way to send physical copies of documents to others without needing to meet in person.
Understanding telecopy through an example
Imagine a law firm that needs to send a signed legal document to a client for review. The firm uses a telecopy machine to scan the signed document and send it via telephone lines to the client's office. The client’s fax machine receives the telecopy and prints it out, allowing them to review the document immediately, without waiting for physical delivery.
In another example, a healthcare provider may need to transmit a patient's medical records to a specialist. Using a telecopy machine, the healthcare provider can quickly send the necessary records securely to the specialist, ensuring that the patient’s care is not delayed.
An example of a telecopy clause
Here’s how a telecopy clause might appear in a contract:
“Any notices, documents, or communications required to be sent under this Agreement may be delivered by telecopy to the following numbers: [insert fax numbers]. Such telecopies will be considered valid and binding as if they were delivered in person.”
Conclusion
Telecopy, or faxing, is a method of sending copies of documents over phone lines, allowing for quick and secure transmission of important information. Despite the availability of newer technologies like email, telecopy remains important in certain industries and for certain types of transactions that require fast, secure, and documented communication. Understanding how and when to use telecopy is essential for ensuring that documents are received promptly and securely.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.