Telephonic notices: Overview, definition, and example
What are telephonic notices?
Telephonic notices refer to formal communications or notifications that are made through telephone calls. In legal or contractual contexts, a telephonic notice typically involves one party informing another party of specific events, actions, or updates related to an agreement or legal matter. While written notices (such as letters or emails) are more common, telephonic notices can be used when immediate communication is needed or when the contract allows for verbal notifications over the phone.
For example, a contractor might give a telephonic notice to a client about a delay in project completion due to unforeseen circumstances.
Why are telephonic notices important?
Telephonic notices are important because they allow for quick and direct communication, especially in situations where time is of the essence or when other methods of notice might be impractical. They are often used in situations that require immediate attention or action, providing a means for parties to stay informed and make decisions promptly.
For businesses, telephonic notices can be a convenient and efficient way to communicate urgent matters or changes, such as confirming an appointment or notifying clients about a service interruption. However, they may not always provide a documented record, so it’s important for both parties to keep track of the content of the communication.
Understanding telephonic notices through an example
Imagine a supplier, Fast Supplies, has agreed to deliver products to a retail store, QuickMart. On the day of the delivery, the driver experiences an unexpected delay due to weather conditions. To inform QuickMart, the driver calls the store manager to provide a telephonic notice about the delay and updates on the estimated delivery time. The store manager acknowledges the call, and both parties agree to adjust the delivery schedule accordingly.
In another example, a bank might notify a customer of a suspicious transaction on their account via a phone call. The bank may provide a telephonic notice, requesting the customer to verify the transaction or take further action to secure the account.
An example of a telephonic notice clause
Here’s how a clause like this might appear in a contract:
“The Parties agree that any notices required or permitted under this Agreement may be delivered telephonically, provided that such notice is confirmed in writing within [insert number] business days.”
Conclusion
Telephonic notices are a practical means of communicating important information quickly, especially when immediate action or acknowledgment is required. Although they can facilitate timely updates, they may not always offer a written record, so follow-up written confirmation is often encouraged in legal contexts. For businesses, telephonic notices offer a convenient way to keep stakeholders informed of urgent matters in a fast-paced environment.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.