Undertaking to pay costs: Overview, definition, and example
What is an undertaking to pay costs?
An undertaking to pay costs is a contractual commitment by one party to cover certain expenses related to the agreement. These costs may include legal fees, administrative charges, regulatory compliance costs, or other financial obligations specified in the contract.
For example, in a loan agreement, a borrower may undertake to pay all legal and administrative costs associated with the loan, including document preparation and filing fees.
Why is an undertaking to pay costs important?
An undertaking to pay costs is important because it clarifies financial responsibilities and prevents disputes over who is liable for specific expenses. It ensures that the relevant party bears the agreed-upon costs, allowing the other party to proceed without unexpected financial burdens.
For businesses, including this clause in contracts helps manage financial obligations transparently. It is particularly relevant in financing agreements, litigation settlements, construction contracts, and service contracts, where costs must be allocated between parties.
Understanding an undertaking to pay costs through an example
A business leases office space and signs an agreement stating that the tenant must pay all maintenance and repair costs related to the premises. This undertaking to pay costs ensures that the landlord is not responsible for these expenses.
In another case, a company hiring an external auditor agrees to cover all costs associated with the audit, including travel expenses and hourly fees. The contract specifies that the company will reimburse the auditor for any necessary out-of-pocket expenses.
Example of an undertaking to pay costs clause
Here’s how an undertaking to pay costs clause might appear in a contract:
“The Party undertaking this Agreement agrees to pay all costs and expenses incurred in connection with the execution, performance, and enforcement of this Agreement, including but not limited to legal fees, administrative charges, and third-party service costs.”
Conclusion
An undertaking to pay costs ensures that one party assumes responsibility for specific financial obligations, reducing uncertainty and potential disputes. Clearly defining cost liabilities in a contract helps maintain financial clarity and ensures smooth execution of agreements. A well-drafted undertaking to pay costs clause protects all parties by setting clear expectations regarding payment responsibilities.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.