Confirmation of compliance clause: Copy, customize, and use instantly
Introduction
A confirmation of compliance clause ensures that both parties affirm that they are adhering to the terms and conditions outlined in the agreement. This clause provides clear documentation that all contractual obligations, legal requirements, and industry standards are being met, offering a basis for further actions, including payment and project progression.
Below are templates for confirmation of compliance clauses tailored to different scenarios. Copy, customize, and insert them into your agreement.
Standard confirmation of compliance clause
This version includes basic provisions for confirmation of compliance.
Upon completion of each deliverable or project milestone, [Party B] will provide [Party A] with a written confirmation of compliance, confirming that all terms, conditions, and specifications outlined in this Agreement have been met. This confirmation will be submitted within [X] days of the deliverable’s completion. [Party A] will have [X] days to review the confirmation and provide any feedback or acceptance.
Confirmation of compliance clause with provision for third-party verification
This version applies to third-party verification.
[Party B] will provide a written confirmation of compliance with all contractual terms, including applicable laws, regulations, and industry standards. [Party A] may, at its discretion, seek third-party verification of compliance. The costs associated with third-party verification will be borne by [Party A] unless compliance is found to be lacking, in which case [Party B] will bear the costs.
Confirmation of compliance clause with provision for audit rights
This version applies to audit rights.
[Party A] reserves the right to conduct an audit of [Party B]’s activities, processes, and records to confirm compliance with the terms of this Agreement. [Party B] agrees to provide full cooperation during the audit process, including access to relevant documents and records. If compliance is found lacking, [Party B] will be required to take corrective actions as outlined in the Corrective Actions Clause.
Confirmation of compliance clause with provision for regulatory compliance
This version applies to regulatory compliance.
[Party B] confirms that all deliverables and services provided under this Agreement comply with all applicable local, state, and federal regulations. [Party B] will provide written confirmation of compliance with relevant regulations, including any necessary certifications, before proceeding with each deliverable. Failure to provide confirmation of compliance will result in the withholding of payments until the issue is resolved.
Confirmation of compliance clause with provision for certifications
This version applies to certifications.
[Party B] agrees to provide certifications of compliance with industry standards and regulatory requirements upon completion of each phase of the project. These certifications will be submitted to [Party A] for review and approval before further work is continued or payments are processed.
Confirmation of compliance clause with provision for ongoing compliance
This version applies to ongoing compliance.
[Party B] will continue to provide confirmation of compliance with the terms of this Agreement on an ongoing basis, including any changes to applicable laws, regulations, or industry standards. [Party A] may request an updated confirmation of compliance periodically throughout the term of this Agreement to ensure continued adherence to contractual obligations.
Confirmation of compliance clause with provision for final confirmation
This version applies to final confirmation.
Upon the completion of the final deliverable or the conclusion of the project, [Party B] will provide [Party A] with a final written confirmation of compliance. This confirmation will ensure that all requirements have been met to [Party A]’s satisfaction, including the delivery of all documentation, certifications, and any applicable legal filings. Final payment will be processed after receiving this confirmation.
Confirmation of compliance clause with provision for partial compliance
This version applies to partial compliance.
If [Party B] is unable to fully comply with a specific term or condition of this Agreement, [Party B] will provide a partial confirmation of compliance along with an explanation of the areas of non-compliance. [Party A] will review the explanation and determine whether the partial compliance is acceptable or whether additional remedial action is needed.
Confirmation of compliance clause with provision for legal compliance
This version applies to legal compliance.
[Party B] confirms that all activities performed under this Agreement comply with applicable laws and regulations, including but not limited to environmental, labor, and health and safety laws. [Party B] will provide documentation upon request to verify compliance with these laws, and any failure to comply may result in contract termination or other remedies as specified in this Agreement.
Confirmation of compliance clause with provision for non-compliance consequences
This version applies to non-compliance consequences.
In the event that [Party B] is unable to confirm compliance with any aspect of this Agreement, [Party B] will immediately notify [Party A] in writing. Both parties will then meet to discuss the implications of non-compliance, including potential delays, penalties, or other actions required to rectify the breach.
Confirmation of compliance clause with provision for change in law
This version applies to changes in law.
[Party B] confirms that it will comply with all applicable laws and regulations that may change during the term of this Agreement. If any changes in law occur that affect the performance of this Agreement, [Party B] will notify [Party A] promptly and take appropriate action to ensure continued compliance with the new legal requirements.
Confirmation of compliance clause with provision for non-approval of deliverables
This version applies to non-approval of deliverables.
[Party A] will review each deliverable and confirm whether it meets the compliance requirements set forth in this Agreement. If a deliverable is found to be non-compliant, [Party B] will be notified, and no final approval will be granted until all compliance issues are resolved to [Party A]’s satisfaction.
Confirmation of compliance clause with provision for documentation submission
This version applies to documentation submission.
[Party B] will submit all relevant documentation to [Party A] as evidence of compliance, including certifications, test results, or legal filings. These documents will be reviewed by [Party A] before final approval or payment. Failure to submit the necessary documentation may delay the approval process.
Confirmation of compliance clause with provision for self-certification
This version applies to self-certification.
[Party B] may provide self-certification of compliance for specific deliverables or services. This certification will include a statement confirming that all contractual obligations have been met and that the deliverable complies with the terms outlined in this Agreement. [Party A] retains the right to verify this certification and request additional documentation if necessary.
Confirmation of compliance clause with provision for compliance training
This version applies to compliance training.
[Party B] agrees to provide compliance training to its employees or subcontractors if required by law or specified in this Agreement. Upon completion of the training, [Party B] will provide [Party A] with documentation confirming that all necessary personnel have been trained and are in compliance with relevant laws and regulations.
Confirmation of compliance clause with provision for direct verification
This version applies to direct verification.
[Party A] reserves the right to verify compliance directly by accessing relevant records, testing deliverables, or conducting interviews with [Party B]'s employees. If any discrepancies or non-compliance are identified, [Party B] will take corrective actions within [X] days.
Confirmation of compliance clause with provision for subcontractor compliance
This version applies to subcontractor compliance.
[Party B] confirms that any subcontractors engaged in the performance of this Agreement will also comply with the terms and conditions outlined herein. [Party B] will provide [Party A] with confirmation of the subcontractors' compliance and will remain responsible for ensuring their compliance with all applicable terms.
Confirmation of compliance clause with provision for periodic compliance checks
This version applies to periodic compliance checks.
[Party A] reserves the right to conduct periodic compliance checks throughout the term of this Agreement. [Party B] agrees to fully cooperate and provide any necessary documentation or access to records to verify compliance with the Agreement’s terms.
Confirmation of compliance clause with provision for contractual updates
This version applies to contractual updates.
[Party B] confirms that any updates or changes to the contract terms will be documented and communicated to [Party A]. [Party B] will also ensure that these updates comply with all legal requirements, and a revised confirmation of compliance will be submitted to [Party A] as part of the process.
Confirmation of compliance clause with provision for legal audit
This version applies to legal audit.
[Party A] reserves the right to audit [Party B]'s compliance with the terms of this Agreement at any time during the contract term. [Party B] will provide all necessary access to records and cooperate fully during the audit process. If any non-compliance is discovered, [Party B] will be required to take immediate corrective action.
Confirmation of compliance clause with provision for detailed reporting
This version applies to detailed reporting.
[Party B] agrees to submit a comprehensive report detailing compliance with all relevant laws, regulations, and contract specifications. The report will be provided to [Party A] within [X] days of completion of each milestone, and it will include documentation or evidence supporting compliance.
Confirmation of compliance clause with provision for no waiver of compliance
This version applies to no waiver of compliance.
No delay or failure by [Party A] to enforce compliance with the terms of this Agreement shall be deemed a waiver of any rights or obligations under this Agreement. [Party B] must continue to meet all contractual terms throughout the duration of the contract.
Confirmation of compliance clause with provision for corrective certifications
This version applies to corrective certifications.
If [Party B] fails to comply with any part of the Agreement, [Party B] will provide a certification outlining the corrective actions taken and the steps being implemented to ensure full compliance moving forward. [Party A] will review this certification and, if satisfactory, grant approval to continue.
Confirmation of compliance clause with provision for conditional approval
This version applies to conditional approval.
[Party A] may grant conditional approval to a deliverable if it meets most compliance requirements but requires minor adjustments. [Party B] will submit a corrective action plan within [X] days and confirm full compliance once adjustments are made.
Confirmation of compliance clause with provision for compliance training documentation
This version applies to compliance training documentation.
[Party B] will provide documentation proving that all employees involved in the project have received the necessary compliance training as specified by applicable laws or this Agreement. [Party A] will have the right to verify that the training was properly administered.
Confirmation of compliance clause with provision for third-party certifications
This version applies to third-party certifications.
If requested, [Party B] will provide third-party certifications that confirm compliance with relevant industry standards or regulatory requirements. These certifications will be submitted to [Party A] within [X] days of the request.
Confirmation of compliance clause with provision for audit at project completion
This version applies to audit at project completion.
Upon project completion, [Party A] reserves the right to conduct an audit to verify that [Party B] has complied with all contract terms. The audit will focus on the final deliverables, processes, and any other aspects of the Agreement. [Party B] will make relevant records available for the audit.
Confirmation of compliance clause with provision for compliance monitoring
This version applies to compliance monitoring.
[Party A] will continuously monitor [Party B]'s performance to ensure compliance with the terms of the Agreement. If any non-compliance is detected during the monitoring, [Party B] will be required to address the issue immediately and provide [Party A] with evidence of corrective actions taken.
Confirmation of compliance clause with provision for independent compliance review
This version applies to independent review.
If [Party A] has concerns about [Party B]'s compliance with the terms of the Agreement, [Party A] may request an independent third-party review. [Party B] agrees to cooperate with the third-party to verify compliance. Costs for the review will be shared equally unless non-compliance is found, in which case [Party B] will bear the costs.
Confirmation of compliance clause with provision for ongoing certifications
This version applies to ongoing certifications.
[Party B] agrees to provide updated certifications of compliance at regular intervals, as specified in the Agreement. These certifications will confirm that all requirements are continuously met throughout the project and will be submitted to [Party A] on a quarterly basis or as requested.
Confirmation of compliance clause with provision for compliance re-evaluation
This version applies to re-evaluation of compliance.
If any changes to applicable laws, regulations, or standards occur during the term of this Agreement, [Party B] will re-evaluate its compliance and provide an updated confirmation to [Party A]. If adjustments are required, [Party B] will implement corrective measures and submit a revised compliance report.
Confirmation of compliance clause with provision for non-compliance penalties
This version applies to non-compliance penalties.
If [Party B] fails to comply with the terms of this Agreement, [Party A] reserves the right to impose penalties. These penalties may include financial penalties, withholding of payments, or suspension of services until full compliance is restored. Any penalties will be specified in an addendum to this Agreement.
Confirmation of compliance clause with provision for legal action
This version applies to legal action.
If [Party B] fails to confirm compliance after multiple notices, [Party A] may pursue legal action to enforce compliance, including seeking damages, specific performance, or termination of the Agreement. [Party B] will be responsible for any legal costs incurred by [Party A] in such actions.
Confirmation of compliance clause with provision for full compliance upon final acceptance
This version applies to final acceptance.
[Party B] confirms that all deliverables will be fully compliant with the terms of the Agreement upon final acceptance by [Party A]. [Party A] will review the deliverables and ensure that all specifications, terms, and conditions have been met before providing final sign-off.
Confirmation of compliance clause with provision for compliance verification during contract renewal
This version applies to contract renewal.
Prior to the renewal of this Agreement, [Party B] will provide [Party A] with a certification of compliance confirming that all terms and conditions have been met during the current contract period. If any non-compliance is found, the renewal may be delayed or canceled until corrective actions are taken.
Confirmation of compliance clause with provision for periodic compliance checks
This version applies to periodic compliance checks.
[Party A] reserves the right to conduct periodic compliance checks throughout the term of the Agreement to ensure that [Party B] remains in compliance with all requirements. [Party B] will provide documentation and cooperate fully during the compliance checks.
Confirmation of compliance clause with provision for self-certification
This version applies to self-certification.
[Party B] may provide self-certification of compliance with the terms of this Agreement, including any relevant laws and regulations. [Party A] may request supporting documentation or further verification if the self-certification is insufficient.
Confirmation of compliance clause with provision for monitoring compliance with industry standards
This version applies to industry standards.
[Party B] agrees to continuously monitor its performance and ensure compliance with the relevant industry standards. [Party B] will submit annual compliance reports to [Party A], verifying that all aspects of the Agreement are in line with current industry best practices.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.