Receipt of goods clause: Copy, customize, and use instantly
Introduction
A receipt of goods clause outlines the conditions under which goods are considered received and accepted by the buyer. It defines the process for confirming receipt, inspecting the goods, and handling any discrepancies or issues. This clause ensures that both parties understand the timing, documentation, and responsibilities associated with receiving the goods.
Below are templates for receipt of goods clauses tailored to different scenarios. Copy, customize, and insert them into your agreement.
Standard receipt of goods clause
This version includes basic provisions for receipt of goods.
The [Buyer/Customer] acknowledges receipt of the goods listed in this Agreement upon delivery to the designated location. The goods will be considered accepted once the [Buyer/Customer] provides written acknowledgment or [X] days after delivery, whichever comes first, unless the [Buyer/Customer] notifies the [Seller] of any discrepancies within that period.
Receipt of goods clause with provision for inspection
This version applies to inspection of goods.
Upon receipt of the goods, the [Buyer/Customer] agrees to inspect the goods for defects, damage, or discrepancies within [X] days. If any issues are found, the [Buyer/Customer] must notify the [Seller] in writing. If no notice is given within the inspection period, the goods will be deemed accepted.
Receipt of goods clause with provision for rejection of goods
This version applies to rejection of goods.
The [Buyer/Customer] reserves the right to reject any goods that do not conform to the specifications outlined in this Agreement or are damaged upon delivery. Rejection must be made in writing within [X] days of receipt, and the [Seller] will arrange for the return or replacement of the goods at no cost to the [Buyer/Customer].
Receipt of goods clause with provision for written acknowledgment
This version applies to written acknowledgment.
The [Buyer/Customer] agrees to provide written acknowledgment of receipt of the goods within [X] days of delivery. If no written acknowledgment is received, the goods will be deemed accepted, and payment will be due as per the terms outlined in this Agreement.
Receipt of goods clause with provision for third-party verification
This version applies to third-party verification.
The [Buyer/Customer] may arrange for a third-party verification of the goods upon delivery. The goods will be considered accepted once verified by the third party. If the third-party inspection reveals any issues, the [Seller] will be notified, and corrective action will be taken.
Receipt of goods clause with provision for delivery confirmation
This version applies to delivery confirmation.
Upon delivery of the goods, the [Buyer/Customer] will confirm receipt via a delivery confirmation document provided by the [Seller]. This document will outline the quantity and condition of the goods. If discrepancies are noted, the [Buyer/Customer] must notify the [Seller] within [X] days.
Receipt of goods clause with provision for conditional acceptance
This version applies to conditional acceptance.
The [Buyer/Customer] may accept the goods on a conditional basis if certain conditions outlined in this Agreement are met. If the conditions are not met within [X] days of receipt, the [Buyer/Customer] may return the goods for a full refund or request a replacement.
Receipt of goods clause with provision for damages notification
This version applies to damages notification.
The [Buyer/Customer] agrees to inspect the goods immediately upon receipt and notify the [Seller] in writing of any visible damages or defects within [X] days. If no notification is provided, the goods will be deemed to have been received in good condition.
Receipt of goods clause with provision for storage of goods
This version applies to storage of goods.
If the [Buyer/Customer] is unable to take possession of the goods upon delivery, the [Seller] will store the goods at the [Buyer/Customer]'s expense for up to [X] days. After this period, the goods will be deemed accepted, and any further charges will apply.
Receipt of goods clause with provision for late delivery
This version applies to late delivery.
In the event that the goods are delivered after the agreed-upon delivery date, the [Buyer/Customer] will acknowledge receipt of the goods upon arrival. However, the [Seller] will be responsible for any additional costs incurred due to the late delivery, including storage fees or re-delivery charges.
Receipt of goods clause with provision for partial delivery
This version applies to partial delivery.
If the goods are delivered in multiple shipments, each shipment will be treated as a separate delivery for receipt purposes. The [Buyer/Customer] will confirm receipt of each partial delivery and may withhold payment until all goods are received.
Receipt of goods clause with provision for electronic receipt confirmation
This version applies to electronic receipt confirmation.
The [Buyer/Customer] agrees to confirm receipt of goods electronically through the designated platform or via email within [X] days of delivery. If no acknowledgment is received, the goods will be considered accepted, and payment will be due as per the terms outlined in this Agreement.
Receipt of goods clause with provision for agreed delivery window
This version applies to an agreed delivery window.
The [Buyer/Customer] and [Seller] agree to a delivery window between [Start Date] and [End Date]. If the goods are delivered outside this window, the [Buyer/Customer] has the right to reject the goods or request a new delivery date at no additional cost.
Receipt of goods clause with provision for inspection report
This version applies to an inspection report.
The [Buyer/Customer] will conduct an inspection of the goods upon delivery and provide the [Seller] with a detailed inspection report within [X] days. If the report indicates that the goods are not in compliance with the terms of this Agreement, the [Seller] will take corrective actions at their expense.
Receipt of goods clause with provision for no acceptance without full delivery
This version applies to full delivery acceptance.
The [Buyer/Customer] will not accept any partial delivery of goods unless explicitly agreed upon in writing prior to delivery. Full delivery of the goods must occur before the [Buyer/Customer] acknowledges receipt and accepts the goods.
Receipt of goods clause with provision for receipt of services and goods together
This version applies to receipt of goods and services together.
If the goods are accompanied by services, the [Buyer/Customer] will confirm the receipt of both the goods and services in a single acknowledgment. If any part of the delivery fails to meet the specified criteria, the [Buyer/Customer] has the right to reject both the goods and services.
Receipt of goods clause with provision for third-party claims
This version applies to third-party claims.
If a third party claims that the goods delivered are defective or do not meet the specifications outlined in this Agreement, the [Seller/Service Provider] agrees to cooperate with the third party to resolve the issue. The [Buyer/Customer] will not be required to accept the goods until the claim is resolved.
Receipt of goods clause with provision for condition report
This version applies to condition reporting.
The [Buyer/Customer] agrees to provide a condition report on the goods within [X] days of receipt. If the report indicates that the goods are in good condition, the goods will be deemed accepted. If the report indicates any defects or damages, the [Seller] must address these issues promptly.
Receipt of goods clause with provision for acceptance with reservations
This version applies to acceptance with reservations.
The [Buyer/Customer] may accept the goods subject to reservations if minor defects or discrepancies are found during the inspection. The [Seller/Service Provider] will be required to remedy the issues identified within a reasonable period, and acceptance will be finalized once the issues are resolved.
Receipt of goods clause with provision for damage notification
This version applies to damage notification.
Upon delivery, the [Buyer/Customer] agrees to inspect the goods for visible damage or defects. If any damage is identified, the [Buyer/Customer] will notify the [Seller/Service Provider] in writing within [X] days. If no such notification is received, the goods will be deemed accepted as is.
Receipt of goods clause with provision for receipt confirmation by courier
This version applies to confirmation by courier.
The [Seller/Service Provider] will arrange for the goods to be delivered via courier, and the [Buyer/Customer] agrees to confirm receipt by signing a courier receipt form upon delivery. This form will serve as evidence of the acceptance of the goods.
Receipt of goods clause with provision for acceptance at designated location
This version applies to acceptance at designated location.
The [Buyer/Customer] will accept the goods at the designated location stated in this Agreement. Delivery to any location other than the specified location may result in additional costs, and the [Buyer/Customer] reserves the right to refuse such deliveries.
Receipt of goods clause with provision for no acceptance of defective goods
This version applies to rejection of defective goods.
The [Buyer/Customer] has the right to refuse acceptance of any goods that are defective or do not meet the specifications outlined in this Agreement. In such cases, the [Seller/Service Provider] must replace the goods at no additional cost to the [Buyer/Customer].
Receipt of goods clause with provision for failure to notify of non-conformance
This version applies to failure to notify of non-conformance.
If the [Buyer/Customer] does not notify the [Seller/Service Provider] of any discrepancies or non-conformance of the goods within [X] days, the goods will be deemed accepted, and the [Buyer/Customer] will have no further claims against the [Seller/Service Provider].
Receipt of goods clause with provision for acceptance after testing
This version applies to acceptance after testing.
The [Buyer/Customer] will conduct testing of the goods upon delivery to ensure they conform to the agreed-upon specifications. The goods will be considered accepted once they pass the testing process, and the [Buyer/Customer] will provide written confirmation of acceptance.
Receipt of goods clause with provision for conditional receipt based on quality
This version applies to conditional receipt based on quality.
The [Buyer/Customer] will conditionally accept the goods upon delivery, subject to a quality inspection. If the goods fail to meet the quality standards outlined in this Agreement, the [Buyer/Customer] may return the goods and request a replacement or refund.
Receipt of goods clause with provision for no acceptance without invoice
This version applies to non-acceptance without invoice.
The [Buyer/Customer] will not accept the goods unless accompanied by an invoice clearly stating the agreed-upon terms, quantities, and prices. If the invoice is missing or incorrect, the [Buyer/Customer] has the right to reject the goods until the issue is resolved.
Receipt of goods clause with provision for inspection upon arrival
This version applies to inspection upon arrival.
Upon arrival of the goods, the [Buyer/Customer] will inspect the goods within [X] days to ensure that they conform to the specifications. Any discrepancies or damages found will be reported to the [Seller/Service Provider] in writing within [X] days for resolution.
Receipt of goods clause with provision for acceptance with minor defects
This version applies to acceptance with minor defects.
If the [Buyer/Customer] finds minor defects in the goods upon inspection but determines that they do not affect the overall functionality or value of the goods, the goods will be accepted, and the [Seller/Service Provider] will provide a discount or remedy the defects.
Receipt of goods clause with provision for post-delivery adjustments
This version applies to post-delivery adjustments.
The [Buyer/Customer] may request adjustments to the goods after delivery if they find that the goods do not meet the agreed specifications. The [Seller/Service Provider] agrees to make reasonable adjustments within [X] days at no additional cost to the [Buyer/Customer].
Receipt of goods clause with provision for acceptance via delivery confirmation
This version applies to acceptance via delivery confirmation.
The [Buyer/Customer] will confirm receipt of the goods via a delivery confirmation document provided by the [Seller/Service Provider]. The signed confirmation will serve as proof of acceptance of the goods, and any claims must be made within [X] days if discrepancies are found.
Receipt of goods clause with provision for delayed receipt
This version applies to delayed receipt.
If the [Buyer/Customer] is unable to accept the goods on the agreed delivery date, they must inform the [Seller/Service Provider] in writing and arrange for a new delivery time. The goods will not be considered accepted until the [Buyer/Customer] takes possession.
Receipt of goods clause with provision for documentation of receipt
This version applies to documentation of receipt.
Upon delivery, the [Buyer/Customer] will sign a receipt document acknowledging the delivery of the goods in accordance with the terms of this Agreement. The signed receipt will serve as confirmation of the goods' receipt and acceptance.
Receipt of goods clause with provision for delivery to multiple locations
This version applies to delivery to multiple locations.
If the goods are delivered to multiple locations, the [Buyer/Customer] will acknowledge receipt at each location upon delivery. Separate confirmations may be required for each location, and the goods will be deemed fully received when confirmation is received for all locations.
Receipt of goods clause with provision for notification of non-delivery
This version applies to non-delivery notification.
If the goods are not delivered on the agreed date, the [Buyer/Customer] must notify the [Seller/Service Provider] within [X] days of the expected delivery date. The [Seller/Service Provider] will then work with the [Buyer/Customer] to resolve the non-delivery issue promptly.
Receipt of goods clause with provision for written acknowledgment
This version applies to written acknowledgment.
The [Buyer/Customer] will provide a written acknowledgment of receipt of goods within [X] days of delivery. The written acknowledgment will confirm that the goods were delivered as per the terms of this Agreement and are accepted as complete and in good condition.
Receipt of goods clause with provision for deferred receipt
This version applies to deferred receipt.
The [Buyer/Customer] agrees to accept the goods on a deferred basis. The [Seller/Service Provider] will deliver the goods at a mutually agreed future date, and the goods will be deemed accepted once delivered, as long as no issues are identified at that time.
Receipt of goods clause with provision for goods inspection by third-party
This version applies to third-party inspection.
The [Buyer/Customer] may request that a third-party inspect the goods upon delivery. The goods will be considered accepted upon confirmation by the third-party that the goods conform to the specifications outlined in this Agreement. Any discrepancies identified by the third-party must be addressed by the [Seller/Service Provider].
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