Work order clause: Copy, customize, and use instantly
Introduction
A work order clause outlines the process and terms under which a work order is issued and executed under the Agreement. This clause ensures that both parties understand how specific tasks or services are authorized and tracked, providing a clear structure for initiating and managing work within the scope of the Agreement.
Below are templates for work order clauses tailored to different scenarios. Copy, customize, and insert them into your agreement.
Standard work order clause
This version includes basic provisions for work orders.
[Party A] may issue a work order to [Party B] specifying the scope of work, timeline, deliverables, and pricing for specific tasks or services. Each work order will be deemed a part of this Agreement and will be governed by its terms. [Party B] will complete the work outlined in each work order according to the schedule and specifications provided.
Work order clause with provision for approval of work orders
This version applies to work order approval.
[Party B] shall not begin any work described in a work order without prior written approval from [Party A]. Each work order will include detailed specifications, timelines, and costs, and must be signed by [Party A] before work commences.
Work order clause with provision for change orders
This version applies to change orders.
Any changes to the work outlined in a work order must be documented in a written change order. The change order will specify the revised scope of work, timeline, and cost. Both parties must agree to the change order in writing before the work is revised.
Work order clause with provision for multiple work orders
This version applies to multiple work orders.
The work described in this Agreement will be performed through multiple work orders, each detailing specific tasks, timelines, and pricing. Each work order will be executed separately but will collectively form the entire scope of work under this Agreement.
Work order clause with provision for work order tracking
This version applies to tracking work orders.
[Party A] will track all issued work orders through a designated system or process. [Party B] will update [Party A] regularly on the status of each work order, and both parties will ensure timely completion of the work as outlined in the work order.
Work order clause with provision for cancellation of work orders
This version applies to cancellation of work orders.
Either party may cancel a work order by providing written notice to the other party. If a work order is cancelled, [Party B] will be entitled to payment for any work completed up to the cancellation date, and no further work will be performed unless a new work order is issued.
Work order clause with provision for payment terms
This version applies to payment terms for work orders.
Payment for services provided under each work order will be made in accordance with the payment terms outlined in the work order. In the absence of specific terms, payment will be due within [X] days from the completion of the work as outlined in the work order.
Work order clause with provision for deadlines
This version applies to work order deadlines.
Each work order will specify the deadline for completing the tasks or services outlined. [Party B] agrees to complete the work by the agreed deadline. If [Party B] fails to meet the deadline, [Party A] may seek remedies as outlined in this Agreement.
Work order clause with provision for dispute resolution
This version applies to dispute resolution.
In the event of a dispute regarding the scope, timeline, or quality of work specified in a work order, both parties agree to engage in good faith negotiations to resolve the issue. If a resolution is not reached, the dispute will be handled in accordance with the dispute resolution procedure outlined in this Agreement.
Work order clause with provision for standard terms
This version applies to standard terms for work orders.
All work orders issued under this Agreement will be subject to the same terms and conditions, including timelines, pricing, and responsibilities, unless otherwise stated in the individual work order. No work order will be valid unless it complies with the terms of this Agreement.
Work order clause with provision for responsibility for materials
This version applies to responsibility for materials.
[Party B] will be responsible for providing all necessary materials and equipment to complete the work specified in the work order. If [Party A] provides materials, this will be noted in the work order, and [Party B] agrees to use the materials as specified.
Work order clause with provision for termination of work order
This version applies to termination of work orders.
Either party may terminate a work order at any time by providing written notice. Upon termination, [Party B] will stop work immediately and provide [Party A] with a final report detailing the work completed up to the termination date. [Party A] will pay for any work completed according to the terms of the work order.
Work order clause with provision for detailed description of work
This version applies to detailed description of work.
Each work order will include a detailed description of the work to be completed, including the specific tasks, deliverables, milestones, and timelines. Both parties will agree to the detailed description of work before the work order is finalized and executed.
Work order clause with provision for risk allocation
This version applies to risk allocation.
The risks associated with the work outlined in the work order will be allocated as follows: [Party A] will be responsible for [specific risks], and [Party B] will be responsible for [specific risks]. Both parties will take reasonable steps to mitigate these risks during the execution of the work.
Work order clause with provision for subcontracting of work orders
This version applies to subcontracting.
[Party B] may subcontract portions of the work outlined in the work order, provided that [Party A] gives prior written approval for the subcontractor. [Party B] remains fully responsible for the performance of any subcontracted work and must ensure that the subcontractor complies with all terms of the work order.
Work order clause with provision for deliverables
This version applies to deliverables.
Each work order will specify the deliverables to be completed by [Party B], including any required documentation, reports, or products. Deliverables must be submitted to [Party A] for review and approval within the timeframe specified in the work order.
Work order clause with provision for monitoring and reporting
This version applies to monitoring and reporting.
[Party B] will regularly monitor progress on the work outlined in the work order and provide [Party A] with status reports at [X]-day intervals. These reports will include updates on completed tasks, upcoming milestones, and any challenges that may affect the completion of the work.
Work order clause with provision for confidentiality
This version applies to confidentiality.
The work performed under each work order will be subject to the confidentiality terms of this Agreement. [Party B] agrees not to disclose any confidential information received from [Party A] during the course of performing the work unless authorized in writing.
Work order clause with provision for project completion
This version applies to project completion.
Upon completion of the work outlined in the work order, [Party B] will notify [Party A] and submit the final deliverables for approval. [Party A] will review the deliverables and either approve them or request revisions as necessary to meet the requirements outlined in the work order.
Work order clause with provision for detailed timeline
This version applies to a detailed timeline.
Each work order will specify a detailed timeline for the completion of all tasks and milestones. [Party B] will be required to meet these deadlines, and any delays will be communicated to [Party A] immediately. A revised timeline may be agreed upon if necessary.
Work order clause with provision for performance milestones
This version applies to performance milestones.
The work specified in each work order will be divided into key performance milestones. Each milestone will be assessed upon completion, and payment or approval of the next phase will be contingent upon the satisfactory completion of prior milestones.
Work order clause with provision for a maximum budget
This version applies to a maximum budget.
Each work order will include a maximum budget limit for the work to be performed. [Party B] agrees not to exceed this budget unless additional funds are authorized in writing by [Party A]. If the budget is exceeded, [Party B] will be liable for any additional costs incurred.
Work order clause with provision for quality inspections
This version applies to quality inspections.
[Party A] reserves the right to conduct quality inspections at various stages of the work specified in the work order. [Party B] will allow [Party A] access to work sites and deliverables for these inspections and will correct any deficiencies identified during the inspections.
Work order clause with provision for delivery of work in phases
This version applies to phased work delivery.
The work outlined in the work order will be completed in phases, with each phase having its own set of deliverables and timelines. [Party B] will submit each phase for approval before proceeding to the next, ensuring that [Party A] is satisfied with each completed phase.
Work order clause with provision for project reporting
This version applies to project reporting.
[Party B] will provide [Party A] with regular project reports detailing the status of the work outlined in the work order. These reports will include progress updates, any challenges encountered, and corrective actions taken to keep the project on track.
Work order clause with provision for remote work
This version applies to remote work.
If any part of the work specified in the work order can be completed remotely, [Party B] may perform the work off-site. [Party A] will provide necessary access to systems and information for remote work, and [Party B] will remain responsible for meeting all deadlines and quality standards.
Work order clause with provision for on-site support
This version applies to on-site support.
[Party B] will provide on-site support as outlined in the work order. [Party B] will assign a qualified representative to be present at the work site to manage the project, oversee tasks, and ensure that the work is completed in accordance with the terms of the work order.
Work order clause with provision for dependency management
This version applies to dependency management.
The work order will include a list of any dependencies that must be completed by either [Party A] or a third party before [Party B] can proceed with specific tasks. [Party B] is responsible for ensuring that all dependencies are managed and accounted for in the project schedule.
Work order clause with provision for approval of subcontractors
This version applies to subcontractor approval.
[Party B] may hire subcontractors to perform specific work under the work order, but only with the prior written approval of [Party A]. [Party A] reserves the right to approve or reject any subcontractors proposed by [Party B].
Work order clause with provision for resource management
This version applies to resource management.
[Party B] will manage the allocation of resources required for the completion of the work outlined in the work order. [Party B] is responsible for ensuring that sufficient resources, including personnel, materials, and equipment, are available to meet the project’s needs.
Work order clause with provision for confidentiality of deliverables
This version applies to confidentiality.
All deliverables specified in the work order will be considered confidential. [Party B] agrees to take appropriate measures to ensure the confidentiality of the deliverables and any related materials during the term of the work order and beyond.
Work order clause with provision for dispute resolution
This version applies to dispute resolution.
Any disputes arising from a work order will be resolved through the dispute resolution process outlined in this Agreement. If the parties are unable to resolve the issue through negotiation, they will proceed to mediation or arbitration, as outlined in the Agreement.
Work order clause with provision for acceptance of work
This version applies to acceptance of work.
Upon completion of the work outlined in the work order, [Party B] will submit the deliverables to [Party A] for acceptance. [Party A] will have [X] days to review the deliverables and provide feedback or request revisions. Acceptance will be granted once the work meets the specifications outlined in the work order.
Work order clause with provision for no liability for delays
This version applies to liability for delays.
[Party B] will not be held liable for delays caused by factors outside of its control, including but not limited to force majeure events, delays in receiving necessary materials or information from [Party A], or third-party issues. [Party B] will notify [Party A] promptly of any such delays.
Work order clause with provision for cancellation of work orders
This version applies to cancellation of work orders.
Either party may cancel a work order with written notice to the other party. In the event of cancellation, [Party B] will be entitled to payment for all work completed up until the cancellation date, and [Party A] will not be required to pay for any unfinished work.
Work order clause with provision for progress review
This version applies to progress review.
[Party A] will review the progress of the work outlined in the work order at regular intervals. If any part of the work is not progressing according to the agreed timeline or standards, [Party A] will work with [Party B] to make necessary adjustments to ensure the project stays on track.
Work order clause with provision for customer responsibilities
This version applies to customer responsibilities.
[Party A] will be responsible for providing [Party B] with access to necessary resources, information, and approvals to complete the work outlined in the work order. Failure to provide these items may result in delays, for which [Party B] will not be held responsible.
Work order clause with provision for performance guarantees
This version applies to performance guarantees.
[Party B] guarantees that the work specified in the work order will be performed to the highest professional standards and in accordance with the terms of the Agreement. If [Party A] is dissatisfied with the work, [Party B] agrees to correct any deficiencies at no additional cost.
Work order clause with provision for change of scope
This version applies to changes in scope.
If either party wishes to change the scope of the work outlined in the work order, a new work order or change order must be executed. The new work order will detail the changes, including any impact on timelines, costs, and deliverables, and must be agreed upon in writing by both parties.
This article contains general legal information and does not contain legal advice. Cobrief is not a law firm or a substitute for an attorney or law firm. The law is complex and changes often. For legal advice, please ask a lawyer.